Wheeler County Administrative Assistant

Ugajobsearch

Georgia

On-site

USD 32,000 - 40,000

Full time

14 days+

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Job summary

The Wheeler County Administrative Assistant position at the University of Georgia's CAES Southeast District requires strong organizational skills and reliable office support. You will perform general office duties, manage records for fiscal reporting, and assist the County Extension Coordinator and staff.

Responsibilities include maintaining filing systems, reconciling local Extension budgets, handling emails and mail, and coordinating tasks with county staff.

Qualifications

Demonstrates strong knowledge of business grammar and office procedures.
Proficient with office equipment and data management software.
Maintains professional appearance and public relations responsibilities.
Ability to establish effective working relationships with staff and clientele.

Responsibilities

Maintain office hours and records for fiscal reporting.
Prepare accounting forms and reconcile local Extension budgets.
Maintain office filing system and coordinate tasks with county staff.
Assist with personnel procedures and monthly reports as needed.

Skills

Office procedures

Data management

Public relations

Professionalism

Education

High school diploma or equivalent

Tools

QuickBooks

Microsoft Word

PowerPoint

Excel

Job description

Wheeler County Administrative Assistant

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Posting Details

Posting Number: S15937P

Working Title: Wheeler County Administrative Assistant

Department: CAES-Southeast District

CES About the University of Georgia: Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university: https://www.uga.edu/. The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,200 faculty and more than 7,900 full-time staff. The University’s enrollment exceeds 44,000 students including over 33,000 undergraduates and over 11,000 graduate and professional students. Academic programs reside in 20 schools and colleges, including the newly established School of Medicine and the Victoria Kay Investor School of Nursing.

Posting Type: External Retirement Plan TRS Employment Type

Employee Benefits Eligibility: Eligible Full/Part time Full Time

Work Schedule: 8am-5pm, Monday-Friday. Occasional evening and weekend work required.

Advertised Salary: $36,000, Commensurate with Experience

Posting Date: 10/21/2026

Open until filled: Yes

Closing Date: 12/06/2026

Proposed Starting Date: 12/06/2026

Location of Vacancy: SE District

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR: hrweb@uga.edu.

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information Classification

Title: Administrative Assistant I

FLSA: Non-Exempt FTE 1.00

Minimum Qualifications: High school diploma or equivalent

Preferred Qualifications:

Position Summary

The County Extension Administrative Assistant is responsible for a variety of general office tasks. Work includes the performance of standardized office duties which involve using judgment based on knowledge gained through experience. Assignments which depart from established institutional or county procedures are approved by a supervisor, but employees will be expected to develop their own techniques and procedures. May coordinate functions with Extension staff and/or program assistants. Administrative Assistants will work cooperatively with all agents and are administratively responsible to the County Extension Coordinator and District Extension Director.

Knowledge, Skills, Abilities and/or Competencies

Demonstrates considerable knowledge of business grammar and punctuation; office procedures and systems; and current effective and efficient office practices.
Skilled in operating a variety of office equipment such as computer, fax, scanner, copier, and telephone.
Proficient in current word processing and data management and accounting software programs (i.e., QuickBooks, Microsoft Word, PowerPoint, Excel, etc.).
Exhibits high standards of professionalism in personal contacts, appearance and work habits. Possesses personal skills to perform public relations responsibilities effectively.
Ability to establish and maintain effective working relationships with county, district and state staff, local government employees and clientele.

Physical Demands

Some medium lifting; sitting for long periods of time.
Driving as needed to perform job duties.

Position Responsibilities and Details

Is driving a responsibility of this position? Yes

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Maintain office hours to assist County Extension Coordinator, county staff, and clientele by conducting day-to-day operations, such as maintaining appropriate records for fiscal reporting.

Prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets and keep financial records current within existing month in a manner that corresponds with the standard for all University of Georgia Cooperative Extension offices.

Maintains office filing system.

Coordinate office tasks with other county staff as necessary.

Duties/Responsibilities (40%)

Assist County Extension Coordinator with personnel procedures, monthly leave reports, performance reviews, contact with General Assembly monthly reports, staff meeting minutes, and, when necessary, Serious Incident Reports and/or Workman’s Compensation Reports.

Complete County Information reports to District Office annually, and when necessary, Memorandums of Understanding between CAES Cooperative Extension and county Boards of Commissioners or Education.

Duties/Responsibilities (25%)

Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits, and seek additional resources for programs.

Conduct all duties in accordance with UGA Cooperative Extension Equal Opportunity regulations that ensure all educational programs, assistance, and materials are provided to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability, or veteran status.

Demonstrate personal interest and involvement in local community by joining local civic organizations (or supporting their efforts) and networking with community leaders.

Duties/Responsibilities (20%)

Maintain office inventory of office supplies and materials as needed.

Handle emails and mail correspondence in timely manner.

Assist clientele with access to Extension resources and services, including: printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g., soil and water testing, feed and animal waste analysis, radon testing).

Maintain postage meter according to budget and federal regulations.

Facilitate conference calls to connect clientele with county agents from other counties or districts, and/or with state specialists.

Contact Information

Recruitment Contact: Steven Powell

Email: Steven.Powell@uga.edu

Applicant Documents

Required Documents