Welcome Center Associate- Membership

YMCA of Greater Bergen County; New Jersey; On-site; USD 17,000 - 25,000; Part time

Benefits offered by this job

Paid sick leave

403(b) retirement plan

Professional development opportunities

Complimentary use of YMCA facilities

Employee development opportunities

Metro Y program discounts

Complimentary use of YMCA facilities

Job summary

A community-focused organization in New Jersey is seeking a highly motivated candidate for a part-time role. Responsibilities include greeting members, processing inquiries, and maintaining a welcoming environment. Ideal candidates will have a high school diploma, experience in customer service, and strong communication skills. Competitive benefits include paid sick leave and retirement plans. The organization offers opportunities for professional development and a positive work culture.

Qualifications

• Minimum of one year of experience in customer service or sales preferred.
• Ability to handle emergency situations calmly and professionally.
• Ability to work under minimal supervision making sound decisions.
• Excellent customer service and interpersonal skills.
• Very organized and detail oriented.
• Computer literacy in Microsoft Office; knowledge of Active‑net and Camp Brain is a plus.
• Bilingual ability (Spanish/English) preferred.

Responsibilities

• Greet members and guests professionally and cordially.
• Process end of shift reports accurately.
• Participate in workshops and professional development opportunities.
• Answer questions over the phone using proper protocol and take messages as needed.
• Handle negative feedback courteously and forward suggestions to supervisor.
• Refer members to appropriate staff for further information.
• Ensure a welcoming environment and professional appearance at all times.
• Process end of shift reports and ensure transactions reconcile.
• Charge fees for services according to YMCA policies and register enrollments promptly.
• Arrive on time for shifts and arrange coverage when needed.

Skills

Customer service experience

Strong communication skills

Interpersonal skills

Organizational skills

Bilingual (Spanish/English)

Education

High School Diploma

Associate Degree in Business or related area

Tools

Microsoft Office

Active-net software

Camp Brain software

Job description

Description

We are an all - inclusive organization joined together by a shared commitment to nurturing the potential of kids, promoting healthy living and fostering a sense of social responsibility. As a growing, mission focused, and future-oriented association of YMCAs, the Metro YMCA of the Oranges has an exciting opportunity for a highly motivated, mission-driven, candidate to join our team.
Sign on bonus may apply

Requirements

Essential Functions:

• Greet members & guests professionally and cordially on a consistent basis and with smile and with enthusiasm as they enter & leave the YMCA. Become aware of members’ needs and efficiently respond to their inquiries.
• Use Listen First skills during consultations and tours, and the overall interactions with members, guests and co-workers.
• Learn members’ names. Verify all patrons for membership upon entering building. Confirm memberships are current in our membership database. Enter member access to the facility.
• Answer telephone within 3 rings and with appropriate phone protocol. Answer questions about our facility and programs clearly and in a caring manner. When uncertain of the answer to a question, obtain the inquiring party’s contact information and verify that a staff person will get back to them promptly. Transfer calls properly and take accurate messages for staff persons who are not available.
• Handle negative feedback in a courteous manner; Forward members’ suggestions to immediate supervisor.
• Refer members to the appropriate Y staff person for further information whenever necessary.
• Ensure that members and guests feel welcome at the Y. Promote positive member relation both with staff and with other members.
• Maintain a professional appearance. Wear name tag and YMCA staff shirt during work shifts. Wear pants other than jeans or sweatpants. (Loose fitting shorts no shorter than knee length are permissible during the warm months of the year). Closed shoes or sneakers are permissible; No excessively high heels.
• Properly process each end of shift report so that all paperwork matches all monetary transactions properly.
• Charge appropriate fees for services according to the YMCA policies, procedures and the membership type.
• Receipt program and facility registrations promptly and accurately.
• Arrive for work shifts in a timely manner, and work the entire shift as scheduled unless coverage for a portion of the shift has been pre‑arranged.
• Find replacement for shift if unable to work. Notify supervisor in advance of the substitution arrangement whenever possible. Avoid excessive requests for shift coverage, unless there is a medical or an emergency situation that must be addressed.
• Do not leave the Welcome Center Desk unattended unless there is a true emergency situation.
• Address emergency situations promptly, professionally and in accordance with our emergency procedures. Distribute Band‑Aids and ice as needed. Complete accident reports for any medical situations requiring our attention. Complete incident reports for any unusual situations that occur during work shifts. Notify senior staff on duty of these situations promptly.
• Participate in and support the Annual Campaign.
• Provide feedback to supervisor in a timely manner.
• Participate in workshops, trainings and seminars that will enhance professional growth.
• Share responsibility for the success of the overall Branch performance and help maintain a positive image for the YMCA.
• Demonstrate and model the YMCA’s four core values of Caring, Honesty, Respect, and Responsibility.
• Exhibit personal and professional behavior in a manner consistent with the best interest of the Association, so as not to bring discredit to the Association.
• Cooperates, work effectively and congenially with all YMCA staff members, volunteers, and members of the Association.
• Perform such other job‑related duties as may be periodically assigned by the Supervisor.

Requirements/Qualifications:

• High School Diploma. Associate Degree in Business or related area a plus.
• Minimum of one (1) year experience in customer service and/or sales preferred.
• Strong communication and interpersonal skills
• Excellent customer service and interpersonal skills.
• Very organized and detail oriented.
• Computer literacy in Microsoft Office programs. Prior knowledge of Active‑net and Camp Brain Software is a plus.
• Bilingual ability (Spanish/English) preferred.
• Ability to respond to emergency situations within the policies and guidelines of the YMCA and in a calm and professional manner.
• Ability to work under minimal supervision and making sound decisions within the guidelines of the YMCA.
• Ability to communicate with a wide variety of members and guests in a professional manner, displaying tact and diplomacy when needed.

Part Time Benefits:

We offer a competitive compensation and benefits package, which includes paid sick leave, a legal plan, disability insurance, life insurance, 12% retirement benefits upon eligibility, a 403 (b) plan, an employee assistance program, professional development opportunities, Metro Y program discounts, and complimentary use of YMCA facilities.

*Full job description provided upon interview process.*