Weekend Evening Receptionist

Alhambra Health and Rehabilitation Center; Saint Petersburg (FL); Sur place; USD 21 000 - 28 000; Plein temps

Résumé du poste

Alhambra Health and Rehabilitation Center in Saint Petersburg, FL seeks a Receptionist to handle front desk duties, greet visitors, answer phones, and support administrative staff. The role requires basic clerical tasks, accurate data entry, and professional communication with residents, families, and staff.

Responsibilities include directing calls, managing mail, maintaining records, and assisting with daily office operations.

Qualifications

• High school diploma or GED required.
• 1 year of administrative/clerical experience preferred.
• Proficient typing and accurate data entry.
• Good telephone etiquette and mult-line phone system experience preferred.

Responsabilités

• Answer telephones and determine the nature of calls, directing to appropriate personnel.
• Greet visitors and direct to offices or resident rooms.
• Receive and deliver messages or transfer calls to voicemail when needed.
• Provide information about the organization and directions as required.
• Monitor visitor sign-in and maintain visitor records and access control.
• Manage mail distribution and basic office supply ordering.
• Perform general clerical duties such as filing, photocopying, and data entry.
• Support Administrative staff with additional duties as assigned.

Connaissances

Typing

Telephone etiquette

Office equipment operation

Formation

High school diploma or GED

Description du poste

Receptionist

Job Function

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or is an essential function of the position.

Duties and Responsibilities

Administrative Functions

• Answer telephones and determine nature of call and direct caller to appropriate individual or department.
• Receive and deliver messages or transfer calls to voice mail when appropriate personnel are unavailable.
• Answer questions about the organization and provide callers with the address, directions, and other information.
• Operate paging or telephone system, as required.
• For residents without phones send calls to the nursing unit so they can facilitate communication with the resident.
• Receive request from within the Facility and locate personnel through paging system.
• Greet visitors and direct to appropriate office and/or resident room.
• Provide directions and information to visitors, guests, residents, sales representatives, etc.
• Offer beverages to visitors waiting for administrative personnel, as appropriate.
• Ensure guests and visitors abide by existing rules, as directed.
• Monitor visitor access and sign-in process.
• Receive, sort, and distribute mail and maintain route publications.
• Prepare and process correspondence for the Administrator and department directors, as necessary.
• Order, receive, and maintain office supplies.
• Perform other clerical duties such as filing, photocopying, and collating.
• Provide administrative assistance to the Administrative staff.
• Assist with administrative duties as directed. (Includes typing, filing, posting accounts, etc.)
• Operate copier, office machines, etc., as directed.
• Perform general secretarial and administrative duties as required or directed by the Administrator in support of the administrative functions of all departments within the Facility.
• Accept and perform temporary or long-term assignments to various departments within the Facility, as required by the Administrator.
• Maintain an adequate liaison with families and residents.
• Maintain a productive working relationship with the medical profession and other health related facilities and organizations.
• Maintain a current file and listing of residents by name and room number, emergency phone members of on-call personnel, department extensions, key personnel, etc.
• Maintain a current listing of critical residents and/or residents who may not receive phone calls due to their condition.
• (May refer such calls to Nurse Supervisor, LPN, or RN.)
• Monitor presence and location of sale representatives in the Facility.

Working Conditions

• Works in office areas as well as throughout the Facility and its premises.
• Attends and participates in continuing educational programs.
• Communicates with the medical staff, nursing personnel, and other department directors.
• Maintains a liaison with the residents, their families, support personnel, etc., to ensure that the residents’ needs are continually met.

Education

Must possess a high school diploma or GED.

Experience

• One (1) years experience in an administrative and clerical role.
• Ability to type and use general office equipment is required.
• Proper telephone etiquette and ability to operate multi-line telephone system desired.