Wedding & Events Production Coordinator

The Wild Thyme Company; San Diego (CA); On-site; USD 33,000 - 41,000; Full time

Job summary

The Wild Thyme Company in San Diego, CA, is seeking a Sales Coordinator to organize events from planning through execution, liaising between sales, culinary and operations, and ensuring tight documentation and sign creation. On-site leadership and post-event follow-ups are key for success.

Responsibilities include managing client handoffs, coordinating rentals, and maintaining event sign materials, while supporting sales goals and payment collection.

Responsibilities

• Accept handoff responsibility of clients for event production
• Operate an event from planning to execution
• Coordinate equipment rental orders and approvals
• Log and organize event documents for easy retrieval
• Prepare event signs or coordinate with design for signs as needed
• Liaise between sales, culinary, and operations teams
• Attend weekly production meetings
• Translate contracts into load lists and production needs
• Stay updated on venue policies and BOH/FOH setups
• Develop floor plans and detailed setup instructions for each event
• Act as on-site liaison at events for clients and venues
• Collect final payments and confirm labor hours and invoicing
• Export event photo library and manage assets
• Assist with client surveys and post-event analyses
• Answer inquiries and assist with sales efforts

Skills

Time management

Interpersonal skills

Organization

Communication

Sales coordination

Tools

Adobe Illustrator

Canva

Microsoft Word

TPP (Total Party Planner)

Job description

The Wild Thyme Company in San Diego, CA, is seeking a Sales Coordinator to organize events from planning through execution, liaising between sales, culinary and operations, and ensuring tight documentation and sign creation. On-site leadership and post-event follow-ups are key for success.

Responsibilities include managing client handoffs, coordinating rentals, and maintaining event sign materials, while supporting sales goals and payment collection.