Wedding Coordinator

Leigh & Co. Events; Hot Springs (AR); On-site; USD 351,000 - 475,000; Part time

Job summary

Leigh & Co. Events, a fast-growing wedding planning company, is seeking a Lead Wedding Coordinator in Arkansas.

This contract role offers flexible scheduling and onsite coordination for weddings, with training provided. You will lead planning on the day, coordinate ceremonies and receptions, and serve as the main onsite contact for clients and vendors, ensuring a calm, problem-solving presence and flawless execution.

Qualifications

• Must have strong communication skills and be detail oriented.
• Must have reliable transportation.
• Ability to work weekends is essential.
• Must be able to carry and lift 30 lbs.
• Must have 2 years experience as a wedding planner or event planner.

Responsibilities

• Attend final details call with clients about 6 weeks before the wedding to confirm logistics, timeline, and expectations.
• Lead and facilitate the ceremony rehearsal the day before the wedding, ensuring timing and cues are clear.
• Serve as the primary onsite advocate for the couple, maintaining a calm, solutions-focused presence.
• Oversee ceremony and reception setup aligned with the design and plan.
• Manage full wedding day execution from vendor arrival to breakdown.
• Greet and direct vendors; be main point of contact.
• Coordinate setup instructions to vendors to align with the plan.
• Assist with placement of escort cards, menus, table numbers, favors, guest book, and décor.
• Support wedding party with guidance and timing cues.
• Ensure end-of-event items are packed and accounted for.
• Proactively resolve issues to maintain guest experience.

Skills

Strong communication

Detail oriented

Reliable transportation

Weekend availability

Lifting 30 lbs

Job description

Leigh & Co. Events is a fast-growing wedding planning company based throughout the entire United States- we are looking for planners in Arkansas . We provide wedding design, wedding coordination and planning services for engaged couples. The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding planner. This position is a contract role and you can pick your own schedule! Training is provided. Pay is $300 for a total of 10-12 hours and is paid per project. We’re looking for individuals to join for this 2026 season and beyond.

This position will serve as a lead planner to provide wedding planning services for couples, primarily onsite. You will work alongside our client experience managers during the planning and assistant coordinators onsite to provide the following to execute weddings.

• Attend a final details call with clients approximately 6 weeks prior to the wedding to confirm logistics, timeline, and expectations
• Lead and facilitate the ceremony rehearsal on the day prior to the wedding, ensuring all participants are confident in timing, processional flow, and key cues
• Serve as the primary advocate for the couple onsite – maintaining a calm, solutions-focused presence and supporting them through any challenges that arise
• Oversee ceremony and reception setup in alignment with the event design and our day-of execution playbook
• Manage full wedding day execution from initial vendor arrival through final breakdown at the end of the evening
• Greet, direct, and act as the main point of contact for all vendors
• Communicate setup instructions clearly to vendors to ensure alignment with the event plan
• Coordinate and assist with placement of personal and event details including escort cards, menus, table numbers, favors, guest book, and décor elements
• Support the wedding party and family members with guidance, timing cues, and any day-of needs
• Ensure all end-of-event items (gifts, guest book, personal décor, etc.) are properly packed and accounted for
• Proactively manage and resolve any issues or last-minute changes to maintain a smooth guest experience

Requirements

• Ability to work weekends is essential
• Must have 2 years experience as a wedding planner or event planner
• Must have strong communication skills and be detail oriented
• Must have reliable transportation
• Must be able to carry and lift 30 lbs