Wedding Coordinator

Leigh and Co.; Napa (CA); On-site; Part time

Benefits offered by this job

Training provided

Flexible schedule

On-site work

Job summary

Leigh & Co. Events is seeking a Lead Wedding Coordinator to act as lead planner for weddings, primarily onsite, for the 2026 season and beyond. This is a contract role with flexible scheduling; training is provided. Pay is $400 total for 10-12 hours and paid per project.

You will collaborate with client experience managers and coordinators to execute weddings, manage vendors, and ensure a seamless event from arrival to breakdown.

Qualifications

• 2 years of experience as a wedding or event planner.
• Strong communication skills and attention to detail.
• Reliable transportation and ability to lift 30 lbs.

Responsibilities

• Attend final details call with clients ~6 weeks before the wedding to confirm logistics and timeline.
• Lead the ceremony rehearsal the day before, ensuring smooth flow and cues.
• Act as primary onsite contact for the couple and vendors, providing calm solutions.
• Oversee ceremony and reception setup aligned with the design and playbook.
• Manage full wedding day execution from vendor arrival to breakdown.
• Greet and direct vendors; relay setup instructions.
• Coordinate placement of escort cards, menus, table numbers, and decor.
• Support wedding party and family with timing cues and day-of needs.
• Ensure all end-of-event items are packed and accounted for.
• Proactively resolve last-minute issues to maintain guest experience.
• Ability to work weekends is essential.
• Must have 2 years experience as a wedding or event planner.
• Must have strong communication and be detail oriented.
• Must have reliable transportation.
• Must be able to carry and lift 30 lbs.

Skills

Strong communication

Detail oriented

On-site coordination

Problem solving

Job description

Leigh & Co. Events is a fast-growing wedding planning company - we are looking for planners. We provide wedding design, wedding coordination and planning services for engaged couples. The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding planner. This position is acontractrole and you can pick your own schedule! Training is provided. Pay is $400 for a total of 10-12 hours and is paid per project. We’re looking for individuals to join for this 2026 season and beyond.

This position will serve as a lead planner to provide wedding planning services for couples, primarily onsite. You will work alongside our client experience managers during the planning and assistant coordinators onsite to provide the following to execute weddings.

• Attend a final details call with clients approximately 6 weeks prior to the wedding to confirm logistics, timeline, and expectations

• Lead and facilitate the ceremony rehearsal on the day prior to the wedding, ensuring all participants are confident in timing, processional flow, and key cues

• Serve as the primary advocate for the couple onsite - maintaining a calm, solutions-focused presence and supporting them through any challenges that arise

• Oversee ceremony and reception setup in alignment with the event design and our day-of execution playbook

• Manage full wedding day execution from initial vendor arrival through final breakdown at the end of the evening

• Greet, direct, and act as the main point of contact for all vendors

• Communicate setup instructions clearly to vendors to ensure alignment with the event plan

• Coordinate and assist with placement of personal and event details including escort cards, menus, table numbers, favors, guest book, and décor elements

• Support the wedding party and family members with guidance, timing cues, and any day-of needs

• Ensure all end-of-event items (gifts, guest book, personal décor, etc.) are properly packed and accounted for

• Proactively manage and resolve any issues or last-minute changes to maintain a smooth guest experience

• Ability to work weekends is essential

• Must have 2 years experience as a wedding planner or event planner

• Must have strong communication skills and be detail oriented

• Must have reliable transportation

• Must be able to carry and lift 30 lbs.