Wealth Operations Specialist: Billing & Data Integrity

Choate, Hall & Stewart LLP; Boston (MA); On-site; USD 65,000 - 85,000; Full time

Job summary

Choate Hall & Stewart LLP in Boston seeks a Wealth Operations Specialist to manage client billing, configurations, and reconciliation across Addepar and custodial platforms, ensuring accurate advisory fees per client agreements.

You will support the Wealth Management Department and Choate Investment Advisors by handling client and account data, cash and asset movements, transfers, and daily reconciliations, partnering with custodians and advisors to maintain data integrity and service quality.

Qualifications

• 3+ years of progressive experience within Trust Operations or related field.
• Experience with Addepar preferred.
• Familiarity with SEI Trust, Fidelity Wealthscape, and Charles Schwab platforms is a plus.
• Experience with Practifi or Salesforce CRM is a plus.

Responsibilities

• Maintain and update client and account data across Addepar and custodial platforms, ensuring the accuracy and integrity of account information, client relationships, and portfolio data.
• Establish, maintain, and reconcile client billing configurations within Addepar and custodial systems, including fee schedules, billing frequencies, household aggregation, asset exclusions, discounts, billing start dates, and other fee-related parameters.
• Provide operational support across the Wealth Operations team by assisting with daily workflow requests, including cash movements, asset transfers, account openings, account maintenance, and account closings, ensuring established service levels are met.
• Process and monitor incoming and outgoing securities transfers, including ACAT, DTC, and other asset movement requests, ensuring timely and accurate completion.
• Partner with custodians, counterparties, and internal stakeholders to facilitate asset transfers, resolve exceptions, and ensure timely settlement of transactions.
• Review and validate transfer documentation for completeness, accuracy, and compliance with firm policies, regulatory requirements, and custodian standards.
• Track transfer requests from initiation through completion, providing proactive status updates to advisors and escalating issues that may impact client service or operational deadlines.
• Perform daily cash reconciliations by reviewing custodian exception reports, researching discrepancies, and resolving outstanding items within established service-level expectations.
• Identify opportunities to improve operational processes by recommending enhancements to workflows, controls, and system utilization to increase efficiency, accuracy, and scalability.

Skills

Excel

Addepar

Portfolio data

Tools

Addepar

SEI Trust

Fidelity Wealthscape

Charles Schwab platforms

Practifi

Salesforce CRM

Job description

Choate Hall & Stewart LLP in Boston seeks a Wealth Operations Specialist to manage client billing, configurations, and reconciliation across Addepar and custodial platforms, ensuring accurate advisory fees per client agreements.

You will support the Wealth Management Department and Choate Investment Advisors by handling client and account data, cash and asset movements, transfers, and daily reconciliations, partnering with custodians and advisors to maintain data integrity and service quality.