Washington, D.C. Office Manager (Part-Time)

Global Prairie; Washington (District of Columbia); On-site; USD 28,000 - 36,000; Part time

Job summary

Global Prairie is seeking an Office Services Coordinator to support our Washington, DC office. You will manage facilities, handle day-to-day tasks, and coordinate with vendors to ensure a world-class office experience.

We value proactive, friendly, and detail-oriented individuals with strong organizational skills who can work collaboratively with the People & Operations team on policies and events.

Qualifications

• Availability for 10-15 hours/week onsite in the DC office.
• Proactive approach with ability to follow-through.
• Outgoing and friendly demeanor.
• Detail-orientation.
• Strong organizational and planning skills.
• Problem-solving skills.
• Trustworthiness and reliability.

Responsibilities

• Manage office services, facilities, and efficiencies in our Washington, D.C. office.
• Serve as primary point person for all Washington, D.C. office responsibilities and tasks.
• Handle day-to-day office tasks: dishes, mail, stocking, supplies, parking, and building maintenance.
• Foster relationships with vendors and service providers.
• Provide excellent support and friendly service to visitors and guests.
• Collaborate to design and implement office policies and procedures.
• Liaise with vendors and employee-owners to ensure smooth onsite meetings and events.
• Manage onsite meetings and events, including setup and breakdown.
• Collaborate on special events and celebrations.
• Assume additional responsibilities as assigned.

Skills

Onsite hours availability

Proactive approach

Outgoing demeanor

Detail-oriented

Strong organizational & planning

Problem-solving

Trustworthy & reliable

Job description

WHAT WE’D LIKE TO SEE

Global Prairie was built on purpose to help organizations deliver on theirs. Inspired by the belief that business should be a force for good in the world, Global Prairie re-invented the typical marketing agency model, embedding purpose into our business from day one. We operate at the intersection of marketing strategy, creativity and technology, delivering deep, innovative thinking – quickly. Because we don’t operate as a traditional agency in terms of process, structure or output, we look for team members with an entrepreneurial spirit who embrace innovation and are comfortable working with best-in-class leaders.

Everyone at Global Prairie shares the following characteristics:

• Collaborative


• Optimistic


• Resilient


• Flexible


• Curious


• Community-minded and philanthropic

Strong candidates for this specific role will demonstrate:

• Availability for 10-15 hours/week onsite in the DC office (Tuesday, Wednesday, Thursday)


• Proactive approach, with ability to follow-through


• Outgoing and friendly demeanor


• Detail-orientation


• Strong organizational and planning skills


• Problem-solving skills


• Trustworthiness and reliability

ESSENTIAL FUNCTIONS AND QUALIFICATIONS

• Manage office services, facilities, and efficiencies in our Washington, C. office by ensuring office operations and procedures are organized, correspondence is controlled, and clerical functions are properly executed and maintained


• Serve as primary point person for all Washington, C. office related responsibilities and tasks i.e., answering phone, building maintenance, shipments, orders, equipment, and errands


• Manage all day-to day Washington, D.C. office tasks; dishes, mail, stocking coffee bar, replenishing snack offerings, general cleaning and organizing, office supplies (ordering/stocking), parking, watering plants, coordinating floral orders, and all building maintenance/repairs


• Fosters strong relationships with vendors, service providers, and Global Prairie partners i.e., property management, caterers, couriers, transportation services, florists, and other building service providers


• Provides excellent support and friendly service to all Washington, C. office visitors and guests


• In collaboration with our People & Operations team, helps to design and implement office policies and procedures, ensuring local and company-wide efficiencies


• Liaise with all appropriate vendors and Global Prairie employee-owners to ensure all onsite meetings and events run smoothly and clients and guests have a world-class experience


• Manage all onsite meetings and events, including but not limited to preparation, set-up, tear down and follow-up processes


• Collaborate with People & Operations team on special events i.e., employee-owner birthdays/anniversaries, milestone celebrations, annual holiday parties, client happy hours, onsite community events, etc.


• Assume additional responsibilities/duties, as assigned

***Important Note: Global Prairie's People & Operations (talent management) team is based in our Kansas City, MO office, which is why you see Kansas City listed as the location for this posting. However, this role is in our Washington, D.C. office.

WHAT GLOBAL PRAIRIE OFFERS

We are a purpose-driven global marketing firm founded on the belief that business should be a force for good in the world. Driving measurable, impactful results for organizations committed to making the world a better place is not simply the work Global Prairie does for its clients — it is the bedrock principle on which the company is built. As a Public Benefit Corporation, a top 1% certified B Corporation (B-Corp), and a 100% employee-owned company, we meet rigorous standards of social and environmental performance, accountability and transparency.

We are a team of smart, driven individuals who partner with our clients to create positive change. Our shared commitment to making the world a better place unites us. In addition, we recognize and celebrate our individual strengths and contributions.

Our culture is best-in‑class. With generous, industry‑leading benefits, supportive and progressive employee programs, collaborative office environments, and top percentile compensation packages, the culture at Global Prairie is unparalleled. And, due to our proud status as a 100% employee‑owned company, each member of the Global Prairie team stands to personally benefit from Global Prairie’s success.

PHYSICAL DEMANDS & WORK CONDITIONS

The physical activity required of this position includes standing, walking, lifting, pulling, pushing, kneeling, reaching, stooping, talking, hearing and use of repetitive motion. Light work is required of this position, occasionally lifting or moving objects between 10-20 pounds. The visual acuity of this position requires the ability to operate a motor vehicle. This position will not be substantially exposed to adverse environmental conditions.

Creativity, great ideas and lasting impact come from diverse teams. Global Prairie is proud to be an equal opportunity employer.