Manager, Project Management - Project Operations (All U.S. Offices)

Global Prairie; Kansas City (MO); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

ESOP retirement plan

Health & Wellness stipends

401k matching

Healthcare coverage

Job summary

Global Prairie is seeking a dynamic Project Manager to bring order, visibility and momentum to internal project operations. You will maintain reliable project and pipeline data, strengthen reporting and resource planning, and coordinate contractor assignments across projects.

Collaborate with leaders across functions, translate business needs into streamlined processes, and ensure timely follow-through on meetings and decisions.

Qualifications

• Experience maintaining high-quality data and translating it into useful reports, forecasts or planning insights.
• Experience coordinating contractors, freelancers or other flexible resources across multiple projects.
• Experience using Kantata or a comparable project and resource management platform.
• Experience adapting operational practices to varied, consultative or rapidly changing work environments, rather than applying a single standardized agency resourcing model.

Responsibilities

• Manages and maintains project operations data to support accurate planning, reporting and decision-making.
• Administers pipeline information and maintains consistent data hygiene across relevant systems.
• Supports and maintains project reporting to ensure visibility into project performance, forecasting and resource planning.
• Coordinates resource-planning inputs and follows up with internal partners to resolve gaps or inconsistencies.
• Documents project management processes, workflows and decisions to create clear, accessible operating guidance.
• Tracks meeting decisions, action items, owners and deadlines, and follows through to support timely completion.
• Provides project management support for new business pursuits, including timelines, estimates, meeting scheduling and coordination.
• Coordinates the deployment of contractors and flexible resources across projects based on approved needs and availability.

Skills

Operational judgment

Data accuracy

Resource planning

Contractor management

Communication

Tools

Kantata

Job description

THE OPPORTUNITY

We are seeking a dynamic and motivated Project Manager who can bring order, visibility and momentum to the systems that help our employee owners do their best work. This Project Manager will focus on internal project operations, maintaining reliable project and pipeline data, strengthening reporting and resource planning, and ensuring clear follow-through on processes and meetings. This role will also coordinate how contractors and flexible resources are deployed, tracked and communicated across projects. Working closely with leaders across all business functions, this person will help translate business needs into coordinated and streamlined processes, resourcing and staffing plans. The ideal candidate is highly organized, proactive and comfortable connecting details across people, projects and systems.

WHAT WE’D LIKE TO SEE

Global Prairie was built on purpose to help organizations deliver on theirs. Inspired by the belief that business should be a force for good in the world, Global Prairie re-invented the typical marketing agency model, embedding purpose into our business from day one. We operate at the intersection of marketing strategy, creativity and technology, delivering deep, innovative thinking – quickly. Because we don’t operate as a traditional agency in terms of process, structure or output, we look for team members with an entrepreneurial spirit who embrace innovation and are comfortable working with best‑in‑class leaders.

Everyone at Global Prairie shares the following characteristics:

• Collaborative
• Optimistic
• Resilient
• Flexible
• Curious
• Community-minded and philanthropic
• Ownership-minded

Strong candidates for this specific role will demonstrate:

• Strong operational judgment and a commitment to accurate, reliable data
• Collaborative problem solving
• Flexibility and comfort operating in ambiguity, adapting as business needs, project demands and priorities evolve
• A practical, consultative approach to project and staffing operations rather than reliance on a traditional agency resourcing model
• Systems thinking, connecting decisions across people, projects, staffing, financial considerations, processes and technology
• Comfort working in project management, reporting capacity-planning and staffing systems
• Proactive communication and consistent follow-through across teams
• Ability to organize multiple priorities, deadlines, workload considerations and project-support needs
• Confidence identifying gaps, clarifying ownership and moving work forward
• Attention to detail balanced with an ability to understand more macro, broader business needs

ESSENTIAL FUNCTIONS AND QUALIFICATIONS

• Manages and maintains project operations data to support accurate planning, reporting and decision-making.
• Administers pipeline information and maintains consistent data hygiene across relevant systems.
• Supports and maintains project reporting to ensure visibility into project performance, forecasting and resource planning.
• Coordinates resource-planning inputs and follows up with internal partners to resolve gaps or inconsistencies.
• Documents project management processes, workflows and decisions to create clear, accessible operating guidance.
• Tracks meeting decisions, action items, owners and deadlines, and follows through to support timely completion.
• Provides project management support for new business pursuits, including timelines, estimates, meeting scheduling and coordination.
• Coordinates the deployment of contractors and flexible resources across projects based on approved needs and availability.
• Maintains centralized documentation of contractor assignments, workload and availability.
• Maintains contractor allocations and time visibility in Kantata, addressing missing or inconsistent information with appropriate partners.
• Communicates directly with contractors regarding assignments, timing, expectations and changes in workload.
• Maintains visibility into contractor assignments, workload and availability, and provides timely information to account and functional leaders.
• Partners with leaders across functions to define contractor needs by volume, skills and timing to inform recruiting.
• Helps shape and evolve project-operations practices as Global Prairie refines how project, staffing, financial and capacity information is managed across different types of work.

Additionally, the ideal candidate meets these qualifications:

• Experience supporting project operations, resource management or internal delivery operations in a fast-paced environment
• Experience maintaining high-quality data and translating it into useful reports, forecasts or planning insights
• Experience coordinating contractors, freelancers or other flexible resources across multiple projects
• Experience using Kantata or a comparable project and resource management platform
• Experience adapting operational practices to varied, consultative or rapidly changing work environments, rather than applying a single standardized agency resourcing model

The expected compensation range for this position is displayed in accordance with the Colorado Equal Pay for Equal Work Act. The final agreed upon compensation for the role will depend on a number of factors, including but not limited to: candidate’s qualifications, skills, competencies and experiences and may fall outside the range shown. As a 'Best for the World' Benefit Corporation and Employee-Owned organization, Global Prairie offers a best-in-class total rewards package, which includes healthcare coverage, ESOP retirement plan, 401k matching, Health & Wellness stipends and a broad range of other benefits.

• Expected Compensation Range: $70,000 - $100,000

WHAT GLOBAL PRAIRIE OFFERS

We are a purpose-driven global marketing firm founded on the belief that business should be a force for good in the world.
Driving measurable, impactful results for organizations committed to making the world a better place is not simply the work Global Prairie does for its clients — it is the bedrock principle on which the company is built. As a Public Benefit Corporation, a top 1% certified B Corporation (B Corp), and a 100% employee-owned company, we meet rigorous standards of social and environmental performance, accountability and transparency.

We are a team of smart, driven individuals who partner with our clients to create positive change.
Our shared commitment to making the world a better place unites us. In addition, we recognize and celebrate our individual strengths and contributions.

Our culture is best-in-class.
With generous, industry-leading benefits, supportive and progressive employee programs, collaborative office environments, and top percentile compensation packages, the culture at Global Prairie is unparalleled. And, due to our proud status as a 100% employee-owned company, each member of the Global Prairie team stands to personally benefit from Global Prairie’s success.

PHYSICAL DEMANDS & WORK CONDITIONS

The physical activity required of this position includes standing, walking, lifting, pulling, pushing, kneeling, reaching, stooping, talking, hearing and use of repetitive motion. Light work is required of this position, occasionally lifting or moving objects between 10-20 pounds. The visual acuity of this position requires the ability to operate a motor vehicle. This position will not be substantially exposed to adverse environmental conditions.

Creativity, great ideas and lasting impact come from diverse teams. Global Prairie is proud to be an equal opportunity employer.