Warrant Clerk (Internal Applicants Only)

City of East Point; East Point (GA); On-site; USD 34,000 - 52,000; Full time

Job summary

The City of East Point is seeking a Warrants Clerk to join the Court Department under the supervision of the Court Liaison. The role involves processing municipal warrants, performing GCIC/NCIC checks, and preparing records for police entry.

Strong typing and filing skills, confidentiality, and experience with law enforcement systems are essential. Responsibilities include receiving warrants, maintaining file records, contacting agencies, and assisting the Municipal Court Clerk's Office.

Qualifications

• Graduation from high school or equivalent requirement.
• Must be GCIC certified and able to maintain currency in GCIC/NCIC procedures.
• Strong typing, filing, and office machine skills.
• Ability to perform basic bookkeeping and data entry tasks.
• Knowledge of city policies, procedures, codes, and applicable laws.

Responsibilities

• Receive warrants from Municipal Court Clerk's Office and prepare warrants for GCIC/NCIC entry.
• Create and file individual warrant records in the Court Department.
• Contact law enforcement agencies to assist in serving warrants and gather information as needed.
• Make telephone contacts to locate wanted persons and inform them of charges and steps to satisfy warrants.
• Perform GCIC/NCIC checks on individuals and provide information as required.
• Maintain accurate and complete case files and monthly reports.

Skills

GCIC/NCIC knowledge

Typing speed 55 wpm

Interpersonal communication

Confidential information handling

Office filing practices

General computer skills

Ability to work under pressure

Education

High school diploma or equivalent

Tools

GCIC

Job description

This position is located in the Court Department of the City of East Point under the supervision of the Court Liaison. The Warrants Clerk will be responsible for processing all warrants issued by the Municipal court including running histories via the Georgia Crime Information Center (GCIC) and the National Crime Information Center (NCIC) preparing records for police entry into GCIC for wanted persons.

• Responsible for receiving warrants from the Municipal Court Clerk's Office, preparing warrants and information for entry by police into GCIC/NCIC, and clearing appropriate warrants when served or validation problems;
• Prepares individual file folders and files the warrants in the appropriate warrant file within the Court Department, maintains files of active, inactive and served or cleared warrants;
• May be required to contact other law enforcement agencies or businesses in an effort to enlist their assistance and cooperation in the service of outstanding warrants;
• Makes telephone contacts as necessary to contact persons either who can assist in locating the wanted person or the wanted person, attempts to persuade the wanted person to surrender to police and provides information to wanted person as to charges and steps that must be taken to satisfy warrant;
• Provides collected information to the Warrants Officer as to location of wanted persons;
• Performs computer checks of all individuals coming to the attention of the department to determine if warrants are active and advise appropriate personnel;
• Performs general office work as required, and performs other duties as required or directed by supervisors.
• The incumbent may on occasion be to work in and support the staff of the Municipal Court Clerk's office as directed.
• Attend training sessions as required by Department or City of East Point.

Graduation from high school or equivalent; Must be GCIC certified.The incumbent is required to have knowledge of GCIC/NCIC to include policy and procedures, confidentiality of information contained within the system. He/she is required to take refresher courses in the operation/policies and procedures pertaining to these systems as necessary to maintain currency. The incumbent must possess general office skills, a thorough knowledge of professional filing practices, telephone skills, typing skills of at least 55 words per minute with accuracy more important than speed, interpersonal communication skills both oral and written, basic computer skills, and a general knowledge of office machines.

• Basic knowledge of the practices and procedures involved in law enforcement record keeping and confidentiality
• Knowledge of City policies, procedures, codes, ordinances and applicable State, Federal, and Local laws
• Knowledge of GCIC rules and regulations
• Knowledge of modern office practices, methods, equipment, and standard clerical procedures
• Knowledge of basic bookkeeping practices
• Knowledge of basic math and accounting practices
• Knowledge of appropriate contacts for related police and court issues
• Skill in operating a computer and entering data into a database
• Ability to operate GCIC to run criminal and driving history reports
• Ability to read and comprehend various technical reports and legal terminology
• Ability to handle confidential information
• Ability to handle stressful situations
• Ability to communicate with confrontational people
• Ability to maintain accurate records
• Ability to type and enter data correctly
• Ability to maintain accurate and complete records
• Ability to prepare monthly reports

• Ability to communicate clearly and concisely, both orally and in writing
• Ability to establish and maintain positive working relationships with those contacted in the course of work

Supervisory Controls:

Work is performed under the supervision of the Clerk of Court.

Guidelines:

Guidelines include City and Departmental policies, procedures, codes, and ordinances; Federal, State and Local laws; and GCIC Rules and Regulations.

Complexity:

This position consists of a variety of clerical and administrative duties.

Scope and Effect:

The purpose of this position is to ensure the effective and efficient daily operations of the municipal court.

Personal Contacts:

Contacts are typically with co-workers, attorneys, judges, solicitors, other law enforcement agencies and the general public.

Purpose of Contacts:

Contacts are typically to give and exchange information, provide services, resolve conflicts, and solve problems.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet. Interruptions are frequent. Regular contact with the general public is required.

Supervisory and Management Responsibility:

None