Warrant Assistant

Brazoria County; Town of Texas (WI); On-site; USD 32,000 - 46,000; Full time

Job summary

The Brazoria County Sheriff's Office is seeking a staff support professional under general supervision to assist with essential administrative duties and law-enforcement support.

Key tasks include processing legal documents, coordinating travel for deputies, preparing reports, maintaining records, handling public inquiries, and supporting bond and court coordination while upholding confidentiality and customer service.

Qualifications

• High school diploma or equivalent.
• Knowledge of county and state legal principles and civil/criminal processes.
• Public information rules and records retention procedures.
• Modern office procedures and equipment.

Responsibilities

• Carry out the Sheriff’s Mission and Vision and adhere to Core Values (Trust, Service, Community).
• Cultivate high morale and a Team culture within the Sheriff’s Office.
• Prepare, process, or reissue warrants, subpoenas, protective orders, and temporary restraining orders.
• Schedule and coordinate in-state and out-of-state travel for deputies in extradition or inmate transfer.
• Prepare reports on dockets, warrant dispositions, and fine collections; generate billing for State Attorney General’s Office; maintain TCIC/NCIC entries.
• Perform receptionist duties and direct public inquiries to appropriate personnel.
• Log and submit bond payments; coordinate with bond companies and courts to verify incarceration.
• Perform general office duties including filing, copying, and data entry.

Skills

Effective communication

Confidentiality

Teamwork

Decision making

Analytical thinking

Math skills

Stress management

Customer service

Multitasking

PC skills

Education

High school diploma or equivalent

Job description

SUMMARY

Under general supervision, performs various staff support duties within the Sheriff’s Office.

ESSENTIAL FUNCTIONS

Essential functions are the fundamental and primary duties of a classified position that an employee must be able to perform, with or without reasonable accommodation, in order to fulfill the purpose of the position.

• Carry out the Sheriff’s Mission and Vision and adhere to the Office’s Core Values; Trust, Service, Community;
• Cultivates high morale and a Team culture within the Sheriff’s Office;
• Prepare, process, or reissue a variety of legal documents, including warrants, subpoenas, protective orders, and temporary restraining orders;
• Schedule and coordinate in-state and out-of-state travel for deputies involved in extradition or inmate transfer;
• Prepare reports on dockets, warrant dispositions, and fine collections; generate billing for the State Attorney General’s Office for service of state documents; maintain and update TCIC/NCIC database entries;
• Perform receptionist duties, including answering public inquiries, providing information within scope, and directing calls to appropriate personnel;
• Log and submit bond payments to bookkeepers; coordinate with bond companies and courts to verify violator incarceration;
• Perform general office duties, including filing, copying, and data entry;

Performs other duties as assigned.

EDUCATION, REQUIREMENTS, AND TRAINING

The preferred way to obtain the minimum knowledge, skills and abilities to perform the essential duties and responsibilities of this position are listed below. The County reserves the right to allow substitutions in the event that a candidate or incumbent exceeds requirements in one area but may be deficient in another.

• High school diploma or equivalent;

LICENSE & CERTIFICATION REQUIREMENTS

Valid Texas Driver’s License

QUALIFICATION REQUIREMENTS

To perform this position successfully, an individual(s) must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of knowledge, skill, and/or ability required.

KNOWLEDGE OF

• County and state legal principles, practices, procedures regarding the court system;
• Public information rules and procedures;
• Records retention rules and procedures;
• Civil process laws and procedures;
• Criminal process laws and procedures;
• Legal terminology;
• Modern office procedures and equipment;
• Department policies, procedures and regulations covering specific areas of assignment.

SKILL IN

• Communicating effectively, both orally and in writing;
• Maintaining strict confidentiality;
• Establishing and maintaining cooperative working relationships with judges, managers, supervisor, employees, external public agencies and organizations, attorneys, teachers, bonding companies and the general public;
• Using initiative, discretion and decision making within established procedures, guidelines and rules;
• Defining problems, collecting data, establishing facts and drawing valid conclusion;
• Performing various mathematical calculations;
• Performing effectively under stressful working conditions;
• Providing effective customer service;
• Multitasking;
• Operating a personal computer and various software applications.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential functions.

ENVIRONMENTAL CONDITIONS

Duties and trainings are generally performed within Brazoria County in both indoor and outdoor environments. Occasionally, duties and trainings are performed outside Brazoria County. Exposure to extreme and stressful environmental conditions may include, but not limited to: Natural disasters; Manmade disasters; Exposure to toxic chemicals; Adverse weather conditions involving heat, cold, rain, wind, and ice; Exposure to bio-hazardous materials; Extreme driving conditions; High-voltage areas; Low-light to no light conditions; Bright light conditions; Smoky conditions; Areas containing dangerous and hostile person(s); Areas containing dangerous animals; Confined spaces; Areas in which heavy machinery may be operating; Roadways; Areas containing dangerous debris; Areas containing deceased animals and humans; Spaces not in compliant with local, state, and federal safety code and law regulations/laws.

PHYSICAL DEMANDS

Certain physical abilities are required to ensure the essential functions of the position are able to be performed. These abilities may include, but not limited to: Walking, running, crawling, standing, sitting, jumping, kneeling, bending over, laying down for long periods of time; Discharge firearms; Operate a vehicle in normal and high-risk situations; Affect an arrest on combative/resistant person(s); Perform life-saving measures; Carry, push, pull, drag, or hold medium to heavy objects, including a person; Maintain rational decision making abilities in life-threatening and high-stress situations; Engage in high-stress and physically challenging training scenarios; Speak and hear in order to communicate effectively in person, through telephone, and through emergency radios.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.