Warehouse Specialist

Teknor Apex Company; United States; Remote; USD 22,000 - 33,000; Full time

Job summary

Teknor Apex Company is seeking a Warehouse Administrative Assistant in the United States to support documentation, inventory control, and cross-department communication within a warehouse setting.

You will maintain ERP records, assist with stock checks, and coordinate with 3PLs to ensure timely deliveries while keeping accurate shipping documentation. A strong emphasis on process improvement and safety is required.

Responsibilities

• Documentation and Reporting: Maintain accurate records of incoming deliveries, outgoing shipments, inventory levels, and stock movement in ERP system.
• Coordinate with the forwarder (3PL) to ensure timely delivery and resolve document discrepancies.
• Assist in preparing and reviewing shipping documents (hauler’s invoice, delivery order, packing list, fumigation, and labels).
• Assist Product Engineer with courier FG/RM or molding plaque to customer or corporate for evaluation and Lab testing.
• Assist to receive and acknowledge MRO items and spare parts for respective departments.
• Handling and following up SCAR (Supplier Complaint Analysis Report) with Procurement when necessary.
• Inventory Management: Assist in regular stock checks and periodic daily cycle-counts.
• Participate in Mid-year and Year-End Stock Takes.
• Communication: Collaborate with warehouse operations to ensure proper documents for shipments and orders.
• Communicate with Logistic, Procurement, Customer Service, Production and Laboratory for accurate and timely information flow.
• Follow up with 3PL on container movements to prevent yard congestion.
• Other Specific Requirement: Contribute to process improvements to enhance administrative workflows.
• Maintain a clean and organized administrative workspace within warehouse premises.
• Provide backup support for other warehouse administrative tasks as needed.
• Comply with safety procedures.

Job description

Description

• 1. Documentation and Reporting:
  • a) Maintain accurate and proper records of incoming deliveries and outgoing shipments, inventory levels, and stock movement in ERP system.
  • b) Coordinate with the forwarder (3PL) to ensure timely delivery of goods and resolve any documents discrepancies.
  • c) Assist in preparing and reviewing shipping documents, including hauler’s invoice, delivery order (DO), packing list, fumigation, and incoming raw material labels.
  • d) Assist Product Engineer courier FG / RM or molding plaque to customer or corporate for evaluation and Lab testing respectively.
  • e) Assist to receive and acknowledge of MRO items, spare parts for respective departments.
  • f) Handling and following up Supplier Complaint Analysis Report (SCAR) with Procurement person in charge when necessary.
• 2. Inventory Management:
  • a) Assist in inventory management task, such as conducting regular stock check and assisting with periodic daily cycle-count.
  • b) Participate in Mid-year & Year-End-Stock Take.
• 3. Communication:
  • a) Collaborate with warehouse operation team to ensure proper documents are completed for all shipments and orders.
  • b) Communicate effectively with Logistic, Procurement, Customer Service, Production and Laboratory to ensure accurate and timely information flow.
  • c) Follow up closely with 3PL on containers (Laden and Empty) movement to prevent container parking yard congested.
• 4. Other Specific Requirement:
  • a) Contribute to process improvement initiatives to enhance the efficiency of administrative workflows.
  • b) Maintaining a clean and organized administrative workplace within warehouse premises.
  • c) Provide backup support for other warehouse administrative tasks as needed.
  • d) Comply with the safety procedures.