Warehouse Lending Specialist

First Bank; Plano (TX); On-site; USD 60,000 - 75,000; Full time

Job summary

First Bank in Plano, Texas is seeking a Warehouse Lending Specialist. This hybrid, client-facing role combines internal duties with external communications to service warehouse lending clients professionally.

You will receive, process and ship collateral notes, ensure proper safekeeping, record endorsements, and coordinate with investors. The role also handles daily settlements, wires, and acts as backup to the Funding Coordinator, with cross-team collaboration and regulatory training.

Responsibilities

• Receive, process and ship collateral notes and ensure safekeeping in vaults.
• Verify borrower signatures are originals and prepare notes for release to takeout investors.
• Maintain collateral tracking and monthly audits of notes stored in vault.
• Process daily settlements and assist with wiring communications.
• Back up the Funding Coordinator and support processing additional wires as needed.
• Cross-train with other departments and complete required regulatory training.

Job description

The Warehouse Lending Specialist position will be a hybrid position that is both client-facing with internal duties and responsibilities. This person will be expected to correspond to clients in a timely, respectful, and professional manner.

Collateral

Warehouse Lending Client Specialist will receive, process, and release all collateral(notes). The mortgage note is a negotiable instrument and should be safely kept with standards of care like other negotiable instruments. This role is responsible for the safekeeping of the note, in a fire-proof vault, while the note is in First Bank's possession. Once instructed the Warehouse Lending Client Specialist will prepare the notes for release by registering the collateral into the warehouse database and stamping and endorsing each note to the takeout investors. They will ensure accuracy in reviewing, packaging, and investor selection prior to releasing the collateral. Warehouse Lending Client Specialist will help manage the missing collateral report to ensure collateral is received and processed according to policy & procedures. They will manage the warehouse shipping email inbox and the collateral note tracking spreadsheet as well as perform monthly audits of the collateral stored in our note vault.

Settlements

Warehouse Lending Client Specialist will process daily settlements and help manage the wires email inbox.

Funding

Warehouse Lending Client Specialist will be backup to the Funding Coordinator and the backup for processing additional wires, as needed.

• Receives, processes and ships collateral to the final takeout investor. Ensures the collateral meets all requirements for the selected takeout investor.
• Must confirm borrowers signatures are original, not copies. Ships all daily collateral release requests and makes the daily mail drop, on or off site.
• Manages the missing collateral report by tracking Promissory Notes that have not been received within the period allotted.
• Completes the MERS assignment in the MERS database (members.mersinc.org), when applicable.
• Maintains current and accurate Investor endorsement verbiage at all times. Engages in frequent communication with management and client's shipping team to keep abreast of any pertinent investor changes.
• Responsible for corresponding with clients in a timely, respectful, and professional manner.
• Will assist in processing settlements, daily.
• Cross-trains with other departments to assist when other team members are out.
• Completes, and passes, all required regulatory compliance training as assigned by the Bank.