Warehouse Fulfillment Admin Coordinator - Cannabis Industry

Mammoth Distribution; California (MO); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking an Administrative Coordinator to support their warehouse fulfillment team. This role involves managing daily administrative tasks, ensuring accurate data entry, and maintaining organized databases. The ideal candidate will demonstrate excellent communication skills and a positive attitude while working collaboratively with various teams. With a focus on efficiency and quality, this position offers a unique opportunity to contribute to a growing company in the cannabis distribution sector. If you are detail-oriented, adaptable, and ready to take on new challenges, this role is perfect for you.

Qualifications

• 2+ years of experience in an administrative role.
• Proficient in data entry and using various computer systems.
• Strong verbal and written communication skills.

Responsibilities

• Manage administrative duties related to sales orders and shipments.
• Communicate with sales and warehouse teams effectively.
• Maintain organized databases and perform accurate data entry.

Skills

Data Entry

Microsoft Excel

Google Sheets

Communication Skills

Organizational Skills

Team Collaboration

Adaptability

Education

High School Diploma

Associate Degree

Tools

WMS

ERP Solutions

Job description

ROLE SUMMARY

We are looking for an Administrative Coordinator to support our warehouse fulfillment team! The role requires reliable data entry, ability to navigate various computer systems, understanding of inventory and pick/pack processes and general office/admin work to support our warehouse fulfillment team. Must be comfortable and dedicated to excellent internal customer service.

JOB SUMMARY:

• Manage day-to-day administrative duties relating to converting sales orders to shipment, printing pick lists, navigating order entry errors, inventory discrepancies, etc.
• Communicate with sales and warehouse fulfillment teams
• Maintain highly organized database and records
• Perform data entry with high attention to detail and accuracy
• Comfortable working in WMS and ERP solutions
• Understanding of data analysis tools - primarily Microsoft Excel and Google Sheets.
• Assisting in the creation and review of inventory and demand reports
• Flexible and cooperative to meet changing and unexpected deadlines. This may include, but is not limited to, being willing to work overtime which may not be scheduled or anticipated in advance.
• Follow all written and verbal instructions
• Consistently demonstrate a positive and professional attitude
• May rotate duties with other teams as needed which will include picking and packing orders as well as inventory management. Must be cooperative and flexible to perform different roles as requested and required.
• Identify ways to enhance efficiency without sacrificing quality
• Able to work overtime as needed, including nights and weekends. Employees will be compensated for overtime in accordance with local, state and federal regulations.

PHYSICAL REQUIREMENTS:

• Manual dexterity
• Able and patient to do repetitive tasks
• Ability to learn and use various machines and hand tools
• Lifting, bending, reaching
• Able to lift up to 50 lbs.
• Able to be on your feet for 75% of the day

KNOWLEDGE, SKILLS, AND EXPERIENCE REQUIRED:

• Minimum 2 years of experience in an administrative position
• Computer savvy with the ability to learn new programs quickly
• Strong verbal and written communication skills
• Positive attitude and willingness to work as part of a team
• Comfortable and adept at working with a variety of employees at different levels
• Reliable and punctual
• Self-starter able to work independently with minimal supervision
• Highly organized, detail oriented, self-motivated, and dedicated

WHO WE ARE:
Mammoth Distribution has been working steadily for several years to help build the cannabis industry one relationship at a time. We are the exclusive distributor of multiple top-10 California cannabis brands including Heavy Hitters, Almora, and other products in the vape, flower, pre-roll, concentrate and edible categories. By establishing Mammoth as one of the largest and most professional distribution companies with best-in-class products successfully operating in the crowded California market, we are uniquely positioned for optimal growth as the legal cannabis industry continues to expand.

Mammoth Distribution provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Qualified Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. This role requires:

• Respectful collaboration/interactions with colleagues and customers
• Access to customer records, handling confidential business information

Mammoth Distribution reasonably believes a criminal history may have a direct, adverse and negative relationship potentially resulting in a withdrawal of a conditional offer of employment. Background Check Required.