Warehouse & Distribution Manager

Medici Brands; New York (NY); On-site; USD 160,000 - 185,000; Full time

Benefits offered by this job

Equity opportunity

Health, Vision, Dental insurance

401(k) with company match

Gym expenses covered

Job summary

HallPass Candy, a fast-growing HallPass Brands product, seeks a hands-on Warehouse & Distribution Manager in New York City to own end-to-end product movement. You will oversee inbound materials to co-manufacturers, transfers to 3PLs, and outbound distribution to retailers and distributors.

The role requires 5+ years in CPG logistics, strong data skills, and a track record with 3PLs, EDI, and cost control. This in-office role offers a competitive package.

Qualifications

• Minimum 5+ years in warehousing, distribution, or logistics in a CPG brand.
• Direct experience managing 3PLs and carriers with SLA adherence.
• Experience with temperature-sensitive or food-grade product a plus.
• Strong data, spreadsheet, and reporting skills.
• Familiarity with retailer compliance and EDI (850, 856, 810).

Responsibilities

• Own inbound materials from suppliers to co-manufacturers and coordinate with planning.
• Schedule finished goods transfers to 3PL warehouses and ensure QA holds/releases.
• Manage outbound distribution to retailers and distributors, incl. OTIF and DXI accuracy.
• Lead inventory reconciliation, FEFO, and month-end variance reporting.
• Build KPI reporting and audit invoices, driving cost recovery and optimization.
• Write SOPs with 3PLs and onboard new warehouses as the network scales.

Skills

5+ years experience

3PL management

data and spreadsheets

clear communication

walmart experience

EDI knowledge

cost control

root-cause problem solving

Job description

The Company

HallPass Candy is building the next generation of candy. Our goal is simple: create the candy people already love, with a fraction of the calories, at the same price. HallPass recently launched nationwide at Walmart.

HallPass is part of the Medici Brands portfolio, alongside brands like David. This is a rare opportunity to join a breakout food brand at a pivotal stage of growth. Led by CEO Peter Rahal, Cofounder and former CEO of RXBAR, and President Michael Tierney, Founder and former CEO of Stuffed Puffs, HallPass brings together deep experience building and scaling category‑defining consumer brands.

HallPass is working to reimagine one of the largest and most iconic categories in food, proving that better nutrition doesn't have to come at the expense of taste or price. With national distribution and ambitious plans to expand our product portfolio and retail presence, HallPass is working to become a leading candy brand in the U.S. and beyond.

The Role

We're looking for a hands‑on, analytical Warehouse & Distribution Manager to own the physical movement of HallPass product end to end. You'll be responsible for three legs of our network: ingredients and packaging HallPass purchases and ships to our co‑manufacturers, finished goods moving from co‑manufacturers into our 3PL network, and orders shipping from our 3PLs to retail customers and distributors.

This is a builder role. Our network is live and scaling quickly after our national Walmart launch, and many of our processes are still being written. You'll set the standards, hold partners accountable, and make sure the right product is in the right place, on time, in retailer‑compliant condition.

What You'll Own

Inbound Materials (Suppliers to Co‑Manufacturers)

• Own inbound freight for HallPass‑purchased ingredients and packaging from suppliers to co‑manufacturing sites, including carrier selection and freight terms
• Partner with Supply Chain planning to align deliveries with production schedules and prevent line‑down risk
• Maintain accurate visibility of HallPass‑owned raw material and packaging inventory held at co‑man sites
• Reconcile material receipts, usage, and yield against production output, and investigate variances, scrap, and shrink
• Manage supplier lead times, receiving discrepancies, and quality holds on incoming materials

Finished Goods (Co‑Manufacturers to 3PL)

• Schedule and execute finished goods transfers from co‑manufacturers to 3PL warehouses
• Ensure accurate lot and date code capture at receipt, and manage QA holds and releases
• Own temperature‑controlled storage and shipping protocols for heat‑sensitive product, including summer shipping standards
• Manage 3PL performance on receiving accuracy, inventory accuracy, storage conditions, and food safety requirements (SQF/AIB audits, pest control, allergen segregation)

Outbound Distribution (3PL to Customers and Distributors)

• Own order execution to retail customers and distributors, including appointment scheduling, routing guide compliance, pallet and labeling specs, and ASN accuracy
• Drive retailer compliance performance, including OTIF and fill rate
• Own freight mode strategy across FTL, LTL, consolidation, and customer pickup programs
• Manage and dispute compliance chargebacks and deductions, and fix the root causes behind them
• Manage freight damage and loss claims

Inventory Control

• Own inventory reconciliation across raw materials, packaging, and finished goods at every co‑man and 3PL location
• Enforce FEFO rotation and retailer shelf life minimums at shipment
• Lead cycle counts and partner with Finance on month‑end inventory close and material variance reporting
• Maintain lot traceability and recall readiness across the network

Cost & Performance

• Build and own KPI reporting: freight cost per case, warehousing cost per pallet, OTIF, inventory accuracy, chargeback rate, and claims recovery
• Audit 3PL and carrier invoices and recover billing errors
• Build and manage the annual freight and warehousing budget
• Plan capacity and execution for seasonal peaks, including Halloween, Valentine's Day, and Easter

Process & Scale

• Write SOPs, SLAs, and escalation procedures with every 3PL and carrier partner
• Improve EDI and systems integration between our ERP, 3PL WMS, and retail partners
• Lead evaluation and onboarding of new warehouses, carriers, and logistics partners as the network expands

• 5+ years in warehousing, distribution, or logistics at a CPG brand, ideally food or confectionery
• Direct experience managing 3PLs and carriers, with a track record of holding partners to SLAs
• Experience managing owned inventory at contract manufacturers under toll or toll‑plus arrangements
• Hands‑on experience with major retailer supply chain programs. Walmart experience strongly preferred
• Working knowledge of EDI (850, 856, 810), routing guides, and retailer compliance requirements
• Experience managing temperature‑sensitive or food‑grade product
• Proven results reducing chargebacks, recovering freight claims, or cutting logistics cost
• Strong with data and spreadsheets. Comfortable building reporting from scratch
• Clear, direct communicator with external partners and internal teams
• Bias toward action. You fix problems at the root, not just the symptom

• This is a full‑time, in‑office role based in New York City. We work onsite five days a week — when culture lines up, it is fun to be in the office together.
• 160,000-185,000 total cash compensation including cash bonus based on attainment of company targets
• Company equity opportunity
• 100% covered Health, Vision, Dental Insurance
• 401(k) with 4% company match
• Additional perks such as fully covered gym expensesSubstantial and required PTO