Inventory & Order Operations Senior Analyst

Medici Brands; New York (NY); On-site; USD 115,000 - 125,000; Full time

Benefits offered by this job

Company equity options

Health, Vision, Dental insurance (100%

401(k) with 4% match

Gym expenses

Substantial PTO

Job summary

HallPass, part of the Medici Brands portfolio, seeks an Inventory and Order Operations Senior Analyst in New York City. You will own NetSuite inventory and production transactions, ensure the system reflects physical flow, and partner with Supply Chain, Operations, and Finance to drive accuracy.

Responsibilities include BOM maintenance, POs, transfers, and production work orders, with a focus on reconciliation and continuous improvement.

Qualifications

• Strong working knowledge of NetSuite for inventory and production transactions.
• Experience with BOMs, POs, transfers, and backflush reconciliation.
• Attention to data accuracy and timely discrepancy resolution.
• Ability to coordinate with Supply Chain, Operations and Finance teams.
• Detail-oriented with strong organizational skills and ownership.

Responsibilities

• Own day-to-day inventory and production transactions in NetSuite.
• Maintain NetSuite as the system of record for goods flow across the network.
• Create and review Bills of Materials in collaboration with Supply Chain leadership.
• Ensure inventory quantities, locations and movements reflect physical counts.
• Resolve inventory discrepancies before they impact operations or finances.
• Manage POs and material flow from raw to finished goods and 3PLs.
• Create, issue and close production work orders; capture materials issued.
• Reconcile production consumption and backflush variances.
• Produce variance reports and support continuous inventory improvements.
• Collaborate cross-functionally with co-manufacturers and 3PL partners.

Skills

NetSuite proficiency

Inventory management

BOM management

Purchase orders

Work orders

Inventory transfers

Production transactions

Data accuracy

Cross-functional collaboration

Problem solving

Tools

NetSuite

Job description

The Company

HallPass is building the next generation of candy. Our goal is simple: create the candy people already love, with a fraction of the calories, at the same price. HallPass recently launched nationwide at Walmart.

HallPass is part of the Medici Brands portfolio, alongside brands like David. This is a rare opportunity to join a breakout food brand at a pivotal stage of growth. Led by CEO Peter Rahal, Cofounder and Former CEO of RXBAR, and President Michael Tierney, Founder and Former CEO of Stuffed Puffs, HallPass brings together deep experience building and scaling category-defining consumer brands.

HallPass is working to reimagine one of the largest and most iconic categories in food, proving that better nutrition doesn't have to come at the expense of taste or price. With national distribution and ambitious plans to expand our product portfolio and retail presence, HallPass is working to become a leading candy brand in the U.S. and beyond.

Roles & Responsibilities:

As an inventory and order operations senior analyst, you will own the day-to-day inventory and production transactions in NetSuite, ensuring our systems accurately reflect the physical flow of materials and finished goods across the supply chain.

You'll work closely with Supply Chain, Operations, Finance, co-manufacturers, and 3PL partners to maintain accurate inventory and resolve discrepancies quickly.

NetSuite & Inventory

• Be the day-to-day owner of inventory and production transactions in NetSuite.
• Maintain NetSuite as the source of truth for the flow of goods across our supply chain.
• Build and maintain Bills of Materials (BOMs), working with Supply Chain leadership for review and approval.
• Ensure inventory quantities, locations, and movements accurately reflect physical inventory across our network.
• Identify and resolve inventory discrepancies before they become larger operational or financial issues.

Purchase Orders & Material Flow

Own the system transactions behind the full lifecycle of our materials and finished goods, including:

• Raw material and packaging purchase orders.
• Receipt of raw and packaging inventory.
• Purchase orders to co-manufacturers.
• Inventory transfers from 3PLs to co-manufacturers.
• Receipt and movement of finished goods from co-manufacturers back to 3PLs.
• Finished-goods movements through fulfillment to end customers.

Production & Work Orders

• Create, maintain, and close production work orders in NetSuite.
• Ensure materials issued to production are accurately captured.
• Manage the post-production backflush process for unused raw and packaging materials.
• Reconcile expected versus actual material consumption after each production run.
• Produce consumption and variance reporting that helps the team understand co-manufacturer performance, yield, and scrap.
• Work with Supply Chain to investigate material variances and improve inventory accuracy over time.

• Strong working knowledge of NetSuite, with hands-on experience managing inventory, purchase orders, work orders, inventory transfers, receipts, and production transactions.
• Experience working with inventory and material flows in a manufacturing, CPG, food & beverage, or similar operational environment.
• Strong understanding of inventory management and the relationship between physical inventory movements and system transactions.
• Exceptionally detail-oriented, with a high bar for data accuracy and the ability to identify and resolve discrepancies.
• Strong organizational skills with the ability to manage multiple transactions, production runs, and priorities simultaneously.
• A proactive problem-solver with strong follow-through, ownership, and a willingness to dig into issues until they are resolved.
• Comfortable working cross-functionally with Supply Chain, Operations, Finance, co-manufacturers, and 3PL partners.
• No ego when it comes to pitching in and doing what is needed to keep operations running smoothly.
• Collaborative, self-driven, and excited to grow with a fast-moving team.

• This is a full-time, in-office role based in New York City. We work onsite five days a week - when the culture fits, it is fun to be in the office together.
• Salary: $115,000-$125,000 per year, inclusive of bonus.
• Company equity options.
• 100% covered Health, Vision, Dental Insurance.
• 401(k) with 4% match.
• Additional perks, such as covered gym expenses.
• Substantial and required PTO.