Warehouse Customer Service Representative

Civil Recruit; United States; On-site; USD 22,000 - 30,000; Full time

Job summary

Vallen is seeking a Warehouse Customer Service Representative to operate on-site at a customer location, handling procurement, order administration, and vendor coordination. You will ensure timely delivery, resolve discrepancies, and maintain strong supplier and customer relationships.

Daily use of MS Office and Outlook is required. The position requires US citizenship, the ability to pass background checks, and a professional, detail-oriented approach.

Qualifications

• High school diploma or equivalent; related bachelor preferred.
• 1 year of procurement experience preferred.
• CPM certification preferred.
• Excellent customer service.
• Proficient with MS Office and ERP systems.

Responsibilities

• Procure products to meet customer demand.
• Review forecasts and replenishment recommendations.
• Place purchase requisitions and vendor orders.
• Coordinate with vendors to ensure on-time delivery.
• Resolve invoice discrepancies and returns.
• Maintain relationships with suppliers and customers.
• Ensure compliance with SOPs and LEAN practices.

Skills

Customer Service

MS Office

Outlook

Communication

Education

High School Diploma

Bachelor's degree preferred

Tools

MS Office Suite

ERP systems

Job description

About the job Warehouse Customer Service Representative

Summary

• Storeroom Customer Service Representatives (CSRs) typically reside at a customer location and are responsible for providing exceptional service to Vallen’s customers by purchasing products, goods and materials (stock and/or non-stock, or stock buy) that meet the organization’s standards of price, quality, timing, and reliability of supply.
• ***REQUIRED***
• 1. Must be US Citizen
• 1. Required to present to security on day one: US passport or birth certificate with raised seal, and background check results.
• 1. Client specific background screening required – see Background Checks section below.
• 1. See attached document with onboarding/badging process details.
• -Hours: Mon-Fri 730am-4pm. Occasional OT.
• -Temp to hire.
• -This is an on-site, in person position. Can not be done remotely.
• -Customer service skills required.
• -Computer skills required. Will be using MS Office and Outlook daily.
• -Professionalism a must.
• -Will quickly and effectively respond to requests from the client, in additional to calling vendors.
• -Will handle invoice resolution, resolving discrepancies, and expedient processing.
• -Steel toe shoes required. Safety eyewear required.
• -Dress code: Business Casual, jeans/long pants and collared shirt/blouse.

Responsibilities

• Perform procurement activities to ensure the customer’s current and anticipated demand for products and materials (stock and/or non-stock, or spot buy) are met and in alignment with Vallen’s purchasing strategies.
• Review and approve assigned inventory forecasts produced by Vallen’s inventory management or other Enterprise Resource Planning application.
• Review and approve daily replenishment recommendations produced by Vallen’s inventory management or other Enterprise Resource Planning application.
• Assess existing orders to determine action for expediting or de-expediting for optimal delivery.
• Place purchase requisitions and vendor purchase orders.
• Research, assess, and make recommendations for vendors and/or specific items of request to ensure they comply with specifications and meet the customer’s quality, pricing, and delivery standards.
• Monitor the quality and timeliness of products and materials supplied; may coordinate the return of damaged goods and/or replacement items.
• Negotiate and coordinate vendor returns for aging, expired, or excess inventory; coordinate other liquidation activities as required.
• Follow-up on the status of purchase orders with vendors to ensure timely delivery; and communicate status of orders with customers.
• Communicate with vendors to resolve problems with timeliness and product quality.
• Maintain and cultivate relationships with one or more suppliers, vendors, and assigned customers.
• Research and resolve account payables nonconformance with suppliers.
• Identify opportunities for and document customer cost savings.
• Produce customer KPI measurement data.
• Follow all Vallen and customer Standard Operating Procedures.
• Adhere to LEAN operating practices; ensure worksite is professional, clean and neat at all times.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent. Bachelor’s degree in a related field (e.g., Business, Finance, etc.) preferred. 1 years of experience in the field of Procurement preferred. CPM certification preferred. Other relevant experience includes:

Excellent customer service.

Computer skills and aptitude to learn the various Enterprise Resource Planning (ERP) and Inventory Management applications.

Mathematical aptitude for basic calculations.

Self-starter with the ability to work independently.

Strong attention to detail and accuracy.

Demonstrated strong attention to detail, organizational and execution skills.

Proficiency with MS-Office products.

Strong verbal and written communication skills.

Work Environment & Physical Demands:

Long periods of time working on a computer and performing repetitive key-boarding activities.

Work may be in a manufacturing environment and could have exposure to dirt, smoke, heat, cold, etc.

Safety protection may be required while in the customer’s facility (hand, foot, and eye or other as dictated by the customer’s safety protocols).

Overtime hours may be required with little advanced notice.

While performing the duties of this job, the associate is regularly required to talk and hear. The associate frequently is required to sit. The associate is occasionally required to stand and walk. The associate may be required to occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, ability to adjust focus, and may require the ability to distinguish color.

Skills

• Customer Services representative