Warehouse Coordinator

Socket.dev; Town of Florida (NY); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401(k) plan

Employee Stock Purchase Plan

Job summary

MasTec Utility Services is seeking a Warehouse Coordinator to ensure crews and job sites have the proper documents, safety gear, tools, and inventory so field operations run smoothly.

You will manage equipment safety, tracking, safety documentation, coordinate with field teams and PA One Call, and support audits, training, and new hire onboarding.

Qualifications

• High School diploma or equivalent.
• At least 3 years of experience in field.
• Strong project and time management.
• Proficient computer and data entry skills.
• Excellent written and verbal communication.
• Strong interpersonal skills and ability to work independently.
• Highly organized and detail-oriented.
• Ability to maintain confidentiality.
• Preferred: 5+ years in construction or utilities.

Responsibilities

• Set up crew/project/jobsite with documents, safety gear, and supplies.
• Maintain equipment availability and safety gear.
• Track location of equipment and personnel.
• Process Safety Board documentation and audits.
• Inspect gascopes monthly.
• Coordinate with field operations and PA One Call.
• Lead role in pre-employment and random drug testing processes.
• Oversee new hire orientation.
• Safety training and incident reporting.
• Office/warehouse/shop maintenance.

Skills

Project management

Time management

Data entry

Written communication

Verbal communication

Interpersonal skills

Problem solving

Independence

Organizational skills

Confidentiality

Education

High School Diploma or equivalent

Tools

MS Office (Word/Excel)

Job description

Overview

Company Summary

MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of eight decades of experience, exceptional industry skills, and a deep commitment to our core values, we continually strive to innovate, uplevel our abilities, and provide extraordinary value to our clients.

MasTec Utility Services Company is a subsidiary of MasTec, a certified Minority-Controlled Company by the National Minority Supplier Development Council (NMSDC).

Job Purpose

The Warehouse Coordinator is responsible for ensuring each crew and/or jobsite is set up with the appropriate company, government, and customer documents as well as safety equipment, small tools, equipment, and traffic control items. This position assures warehouse operations run effectively and efficiently, assisting field and safety personnel in maintaining a safe work environment as well as assisting with training and job site safety audits. This position supports field operations and works with other team members, customers, the public, vendors, senior management, and personnel from all departments.

Responsibilities

• Ensure each crew, project, and/or jobsite is set up with appropriate documents, including customer and government required documents, safety and audit guideline trainings, safety equipment, traffic control items, job supplies, small equipment, and small tools.
• Accountable for the safe maintenance, availability, and distribution of equipment used by field operations, including safety equipment.
• Maintain crew tracking information ensuring accurate listings on location of equipment and personnel.
• Receive 'pre-job' pictures and file accordingly for needed reference.
• Maintain and process Safety Board documentation, including fire extinguisher maintenance logs/documentation, 'Tool Box Talks' documentation, and heavy truck daily vehicle inspection reports and fuel trip logs for intrastate and interstate travel.
• Perform monthly inspections on gascopes.
• Assist field operations personnel by informing PA One Call of upcoming jobs to ensure site properly marked for all utilities.
• Serve as backup role in Equipment Manager's absence.
• Interact with mechanics and may allocate mechanics to projects accordingly.
• Maintain sole responsibility for Directional Drill inventory, including maintaining inventory data in JDE.
• Work with Accounting staff on monthly basis in the audit process related to the inventory.
• Facilitate scheduling for truck drivers as well as obtains and maintains heavy equipment permits.
• Receive and complete accident/incident reports from the jobsite(s) and forward the documentation to Safety personnel.
• Deal directly with customers and vendors.
• Perform maintenance duties for the office location, warehouse, and shop.
• Assume lead role in pre-employment and random drug testing processes.
• Ensure Employment Application paperwork and New Employee Orientation (NEO) paperwork is completed and processed in a timely manner.
• Take lead role in ensuring new hires participate in New Employee Orientation.
• Safety Training, including instructional videos, paperwork, and testing. Perform other duties as required and/or assigned.

Qualifications

Minimum

• A High School Diploma, or equivalent.
• 3 years of experience.
• Strong project/time management skills.
• Strong computer and data entry skills.
• Good written and verbal communication skills.Strong interpersonal skills for interacting with team members and customers.
• Ability to solve problems.
• Ability to work independently or with others on the team.
• Ability to be organized, detail oriented, and multi-task.
• Ability to maintain high levels of confidentiality and professionalism.

Preferred

• 5 or more years of construction and/or utility experience.

Physical Demands and Work Environment

This job operates in a field environment. This role routinely requires extended periods of bending, squatting, climbing, kneeling, pushing, pulling, lifting, lifting in awkward positions, standing, and twisting. Also, working in inclement weather conditions, such as extreme heat, extreme cold, rain, ice, snow, and wind.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is physically active, with lifting required. Must be able to bend and lift and carry up to 50 pounds. Clarity of vision at 20 feet or more or 20 inches or less, with the ability to judge distance and space relationships. Precise hand-eye coordination. Ability to identify and distinguish colors.

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities.

• Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).

Equal Employment Opportunity

The Company’s policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations.

The Company also prohibits harassment of applicants or employees based on any of these protected categories.