Warehouse Coordinator

Smart Foodservice Stores

La Mirada (CA)

On-site

USD 42,000 - 58,000

Full time

4 days ago

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Job summary

Smart Foodservice Stores is seeking a Warehouse Coordinator to support inbound, outbound, and general warehouse operations. Duties include data entry, report preparation, and record maintenance to ensure timely freight scheduling and proper distribution.

The role involves coordinating inbound shipments, managing outbound paperwork, and communicating with internal teams and carriers. A minimum of two years in warehouse procedures is required, with strong computer and analytical abilities expected.

Qualifications

Minimum of two years of experience in warehouse & delivery procedures required.
Proficient with Microsoft Word, Excel, Access, and Outlook.
Excellent verbal and written communication skills.
Strong math, analytical, and organizational abilities.
Ability to communicate with internal and external customers.
High school diploma or GED required.

Responsibilities

General warehouse: prepare and process routine forms, reports, and documents; handle inbound/outbound materials and claims.
Communicate with internal and external customers; respond to inquiries and phone calls.
Collect, track, and input data on operations metrics (shorts, mispicks, service level, overtime).
Inbound: schedule receiving appointments, prepare daily delivery appointments, complete inbound freight processes.
Outbound: support night warehouse functions, investigate picking errors, coordinate with warehouse personnel, complete outbound paperwork.

Skills

Verbal communication

Written communication

Math and analytical skills

Organizational skills

Customer service

Teamwork

Education

High school diploma or GED

Tools

SAE

Truck Builder

Red Prairie

Kronos

Road Net

XATA

Shopfax

Tandem

PowerDock equipment inventories

Warranties

Job description

BASIC PURPOSE

The Coordinator, Warehouse will perform activities that support inbound, outbound, and general warehouse operations to ensure timely delivery and scheduling of freight and proper distribution of warehouse items. Activities include data entry, preparation and distribution of reports, and record maintenance.

Job Description

Schedule: Start time between 3pm to 5pm

ESSENTIAL DUTIES AND RESPONSIBILITIES

General warehouse:

Ensure optimal warehouse operations by preparing and processing routine forms, reports, and documents (inbound documents, outbound documents, discrepancy reports, stock and damage claims, time sheets, requisitions, shipping labels, etc.) following standard procedures.
Communicate with internal and external customers to support staff and customer needs. Respond to inquiries and telephone calls. Respond to requests by researching information.
Collect, track, and input data on relevant operations metrics to support tracking warehouse performance, including shorts, mispicks, dump/damage, service level, associate over-time.
Other duties as assigned by manager.

Inbound:

Schedule receiving appointments with vendors for all inbound freight according to warehouse capacities to support proper inbound warehouse functioning. Prepare and update Delivery Appointment sheet daily for receiving department.
Complete inbound freight processes by performing inbound driver check-in and check-out.
Ensure warehouse readiness for receiving by assigning receiving doors for inbound carriers.
Prepare purchase orders for receiving and confirm purchase orders.

Outbound:

Support night warehouse functions by checking returns and credit slips and assembling returned orders for proper return to picking slot. Investigate picking errors and find missing products.
Interact with warehouse personnel to solve selecting and shipping issues.
Complete outbound paperwork and reports including documents for selecting crew, route loading, drivers, and trucks received at night; Update the master storage report.

SUPERVISION

N/A

RELATIONSHIPS

Internal: Operations manager, purchasing department
External: Carriers, vendors

WORK ENVIRONMENT

The work will take place at a desk in a US Foods office-based environment but may occasionally require work in normal warehouse environments including cooler and freezer areas where temperatures may be as low as -5 degrees.

MINIMUM QUALIFICATIONS

Minimum of two years of experience in warehouse & delivery procedures required.

Knowledge/Skills/Abilities

Effective communication both verbally and in writing.
Excellent telephone and customer service ability.
Strong math, analytical, and organizational skills with high attention to detail.
Basic computer skills with a good knowledge of programs such as Microsoft Word, Excel, Access, and Outlook.
Problem solving and critical thinking abilities to solve problems of limited scope.
Strong teamwork skills with the ability to support others in the department and division.

Education

High school diploma or GED/equivalent required.

PREFERRED QUALIFICATIONS

Certifications/Training