Warehouse Coordinator

Nanlite; Glendale (CA); Hybrid; USD 28,000 - 33,000; Full time

Job summary

Nanlite is seeking a detail-oriented Warehouse and Logistics Administrative Assistant to support daily warehousing and logistics operations. You will organize documents, input and maintain data, and ensure inventory records are accurate across systems.

The role leads a monthly physical inventory count and reports results to headquarters. Ideal candidates have 1–2 years in warehouse administration, strong Excel skills, and attention to detail.

Qualifications

• 1–2 years of experience in warehouse administration or logistics support.
• Strong attention to detail and data accuracy.
• Proficient in Microsoft Excel; familiarity with ERP systems is a plus.

Responsibilities

• Input and maintain warehouse-related data and record systems.
• Manage inventory records for real-time stock accuracy.
• Verify product information and quantities against documents for inbound/outbound shipments.
• Lead a monthly physical inventory count and report results to headquarters.
• Organize and maintain warehouse documents for traceability and compliance.
• Support the warehouse and logistics team to ensure data consistency and process standardization.
• Prepare inventory discrepancy reports and turnover metrics.
• Assist in optimizing warehouse record-keeping processes and documentation standards.
• Complete other administrative tasks as assigned by management.

Skills

Attention to detail

Data accuracy

Independent worker

Continuous improvement mindset

Bilingual English/Chinese

Tools

Microsoft Excel

ERP systems

Job description

Department:

Logistics / Warehouse Department

Reports To:

Operations Manager

Compensation:

$20.00 to $24.00 per hour

Position Summary

We areseekinga detail-oriented and responsible Warehouse and Logistics Administrative Assistant to support the daily operations of our warehousing andlogisticsactivities. This role is primarily responsible for organizing documents related tologisticsand third-party warehouse providers, inputting andmaintainingdata, managing inventory records, and verifying incoming and outgoing product lists and quantities. The position willleada physical warehouse inventory count once a month, ensuring data accuracy. Inventory results must besubmittedto the Operations Manager for review and reported to headquarters. This role will alsobe responsible fororganizing, archiving, andmaintainingrelevant records to ensure traceability and compliance.

Key Responsibilities

• Accurately input andmaintainwarehouse-related data and record systems
• Manage inventory records to ensure real-time accuracy of stock levels
• Verify detailed product information and quantities for all incoming and outgoing shipments, ensuring they match delivery/receiving documents
• Lead a monthly physical inventory count, summarize results,submitthem to the Operations Manager for review, and report thefinal versionto headquarters
• Organize, archive, and properlymaintainwarehouse documents and data to ensure traceability and compliance
• Support the warehouse andlogisticsteam to ensure data consistency and process standardization
• Prepare and report on inventory discrepancies, turnover rates, and related metrics
• Assistinoptimizingwarehouse record-keeping processes and documentation standards
• Complete other administrative tasks as assigned by management

Qualifications

• 1–2 years of experience in warehouse administration, inventory management, or logistics-related administrative work
• Proficient in Microsoft Excel; experience with inventory management systems or ERP systems is a plus
• Strong attention to detail, data accuracy, and a high sense of responsibility
• Good communicationand teamwork skills
• Ability to work independently with a mindset for continuous improvement
• Bilingual in English and Chinese is preferred