Warehouse and Inventory Specialist

CSU; Long Beach (CA); On-site; USD 54,628 - 78,030; Full time

Job summary

CSU Long Beach is seeking a Warehouse and Inventory Specialist to manage daily operations of the warehouse, inventory control, and the supervision of Student Assistants. You will independently process requisitions, purchase orders, requests, and invoices for department goods and services, ensuring accuracy and compliance.

This role emphasizes equitable, inclusive service and requires a student-centered, equity-minded approach in all communications and operations within University Housing

Qualifications

• Equivalent to a bachelor’s degree in a related field and two years of related experience required.
• Experience in a storeroom or warehouse in handling receipt, storage, and issuance of supplies, material, and equipment preferred.
• Basic knowledge of common facility and custodial equipment maintenance.

Responsibilities

• Purchasing Support - Analyze pricing, quantity, availability and shipping times; identify cost-effective alternatives and obtain quotes.
• Inventory and Stock Management - Conduct physical inventories and maintain perpetual inventory records; balance price, delivery and quality concerns.
• Administrative - Reconcile Purchasing Cards; assist budget coordination; track spending and maintain inventory.
• Supply Delivery, Pick Up, and Distribution - Organize deliveries; distribute supplies to staff and custodial areas; use campus vehicle for local pickups.
• Work with staff to train on warehouse SOPs and assist with moving items and setups.

Skills

Warehouse & Inventory Management

Microsoft Office

Oracle PeopleSoft

Metabim

TrackPad

Mail Metering

StarRez

TMA

Education

Bachelor's degree in a related field

Job description

Job Summary

Under the direction of the Executive Director, Student Housing the Warehouse and Inventory Specialist performs all duties but works independently in inventory control, work control functions and minor project coordination for University Housing Services. Incumbent is responsible for the daily operations of the Warehouse, including but not limited to Warehouse Stock, Inventory Control, and the leadership of Student Assistants assigned to the area. In accordance with all applicable state laws, Trustees, and University policies, the Warehouse and Inventory Specialist independently process a variety of diverse and complex requisitions, purchase orders requests, and invoices for the department goods and services.

Furthermore, this position is responsible for providing services that are equitable, inclusive and provide culturally sensitive services that enhance the quality of campus life, retention, and graduation rate. This position uses a student-centered and equity minded approach in all communication and service efforts.

Key Responsibilities

• Purchasing Support - Conduct thorough analysis of pricing, quantity, availability, and shipping times with vendors. Identify and recommend opportunities for product standardization and cost-effective alternatives. Conduct thorough analysis to obtain competitive quotes on all orders prior to submitting requisitions.
• Inventory and Stock Management - Exercise sound judgment and decision making daily; evaluate and balance price, delivery, and quality concerns to best meet client's needs and keep supervisor informed of issues of concern. Perform physical inventories and maintain perpetual inventory records of stock quantities.
• Administrative - Reconcile Purchasing Cards as assigned. Provide assistance to the department budget coordinator with reconciliation problems. Track spending in various budget sheets and purchase orders including keeping excellent inventory.
• Supply Delivery, Pick Up, and Distribution - Organize delivery dates and times with various vendors. Organize and distribute supplies to staff members and custodial storage areas. Utilize Campus Vehicle to pick up items as necessary from local vendors.
• Work with staff and management within the campus community, including providing training related to warehouse and standard operating procedures (SOPs). Assist with moving items and setups, as necessary.

Department

Student Housing

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Classification

Administrative Analyst/Specialist - Nonexempt

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

• Hiring Range: The hiring range for this position is $4,895 (Step 2) – $5,736 (Step 10) per month commensurate with candidate's education, experience, skills, and training.
• CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,799 (Step 1) – $6,992 (Step 20) per month.

Benefits

At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being.

To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement. Eligible employees may have access to a comprehensive benefits package that can include:

• Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• Health Coverage: A variety of medical, dental, and vision plans.
• Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families.
• Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

Candidates are encouraged to review the appropriate CSU Employee Benefits Summary for details specific to their position. Additionally, the CSU Total Compensation Calculator is available to help prospective employees understand the full value of the CSU benefits package and how it complements base salary.

Knowledge, Skills, and Abilities

The ideal candidate will possess strong working knowledge of warehouse and inventory management operations, including receiving, storing, packing, and shipping materials and supplies, as well as methods for maintaining inventory records and forecasting routine supply needs. They will have the ability to quickly learn and apply CSU procurement practices, procedures, and material specifications while demonstrating general knowledge of facilities equipment, maintenance materials, and custodial operations. The successful candidate will be skilled in the use of Microsoft Office applications and systems such as Oracle PeopleSoft, Metabim, TrackPad, Mail Metering software, StarRez, TMA, and other business-related applications. They will demonstrate the ability to plan, coordinate, and lead the work of others, provide training and work direction, maintain accurate records, prepare reports and correspondence, and perform administrative, technical, and analytical duties with a high degree of accuracy. The candidate must also maintain confidentiality, communicate professionally with diverse stakeholders, and exhibit exceptional customer service and public relations skills.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to a bachelor's degree in a related field and two years of related experience required.
• Experience in a storeroom or warehouse in the performance of work involving the receipt, storage, and issuance of a variety of supplies, material, and equipment preferred.
• Basic knowledge of common facility and custodial equipment maintenance.

Licenses / Certificates

• Valid California driver's license to drive university vehicle and to transport materials and equipment to various Housing sites required.
• Employees who are required to operate motorized vehicles and/or use their personal vehicle more than once a month on University business are required to take a mandatory Defensive Driving course and enroll in the DMV Employee Pull Notice (EPN) Program.

Physical Summary

Heavy work – Job involves lifting more than 40 pounds. Approximately half of the incumbent's time will be spent walking, standing, squatting, kneeling, or climbing.

Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact [e-mail].

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Advertised:

Jul 18 2026

Applications close:

Aug 01 2026

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