Warehouse Administrator

Chadwell Supply; Tampa (FL); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401K

Paid time off

Job summary

Chadwell Supply is seeking an Administrative Assistant to join our Tampa Bay team. The role focuses on order processing, data entry, and transfer paperwork, supporting branch and sales staff while maintaining strong customer communication.

Candidates should have 1–3 years of relevant experience, a high school diploma or GED, proficiency with MS Office, and strong attention to detail. This full-time position runs Monday–Friday, 7AM–finish (3:30PM) on-site, with benefits including health insurance

Qualifications

• Be at least 18 years of age.
• A high school diploma or GED.
• 1-3 years of relevant experience.
• Transfer or Order Processing experience
• Logistics and/or 3PL knowledge
• Experience with emails and phone calls.
• Filing/Paperwork related organizational experience
• Proficient with computers and MS Office Suite
• Data Entry Experience
• Attention to detail
• Ability to multitask

Responsibilities

• Answer phone calls from sales personnel, customers, branch employees, and corporate employees.
• Receive and follow up on emails sent to branch email groups to ensure responses occur within 8 hours of an email being sent.
• Assist with the pick ticket and delivery ticket order process and document flow by working with SalesPad order queues.
• Audit and monitor SalesPad queues to ensure the correct order status, identifying and expediting orders that have passed their process deadlines.
• Scan and file documents
• Create and print reports for leads and Transfermanagement.
• Enter data in Great Plains and SalesPad.
• Prepare, communicate, and expedite branch transfer product replenishment paperwork and shipments.
• Compile and complete change processes that occur daily as part of the branch transfer shipping system.
• Strive to provide excellent customer satisfaction through prompt and accurate product selection, checking, and preparation of transfer paperwork and documents in addition to communication with company personnel
• Assist with product selection and transfer product packaging and palletization to ensure order pulling and shipment efficiency and accuracy.
• Ensure that all transfer shipments are accurately recorded and tracked in the Chadwell Supply computer operating system.
• Responsible for working with management on transfer shipment process changes as needed.
• Assist management with product pulled and shipped records and identify any unusual occurrences.
• Ensure all transfer shipments are accurately recorded and tracked.
• Compile and complete daily change processes as part of the branch transfer shipping process.
• Assist the Transfer Manager with the printing of Transfer P.O.s.
• Other duties as assigned

Skills

Data Entry

MS Office

Attention to detail

Multitasking

Communication

Education

High school diploma or GED

Tools

SalesPad

Great Plains

Microsoft Office

Job description

Smart, Innovative, and Hard-working? Perfect! We are growing and need the right people with the right mindset. Join our family and find a home where you will enjoy working with your peers, be challenged to work hard, and have some fun in the midst of it all.

We are proud to have been named 2026 National Apartment Association Supplier Company of the Year!

Benefits that drive themselves

• $18 - $20/ Hour Based On Experience
• Performance-based quarterly bonuses!
• Full-time, Monday-Friday, 7AM - FINISH (3:30PM).
• Paid Holidays Off and No Weekends!
• We offer medical, dental, vision, life insurance, disability, 401K,104 hours of paid time off accrual, and more!
• Employee Discount Program!
• Long-Term Career Opportunities!Many of our leaders started with Chadwell Supply looking for a job, just like you, but found long-term career opportunities at one of our 30Branches across the Country.
• Recognized as a Top Company in Tampa Bay 8 years running!

Overview

Chadwell Supply is a successful family-owned maintenance supply company with 30 Branches Nationwide. We are currently looking for an enthusiastic, energetic, and detail-minded individual to work as a Chadwell Supply Administrative Assistant.

What you will need

• Be at least 18 years of age.
• A high school diploma or GED.
• 1-3 years of relevant experience.
• Transfer or Order Processing experience
• Logistics and/or 3PL experience and knowledge\
• Experience with emails and phone calls.
• Filing/Paperwork relatedorganizational experience
• Proficient with computers and MS Office Suite
• Data Entry Experience
• Attention to detail
• Ability to multitask

How you will make an Impact

• Answer phone calls from sales personnel, customers, branch employees, and corporate employees.
• Receive and follow up on emails sent to branch email groups to ensure responses occur within 8 hours of an email being sent.
• Assist with the pick ticket and delivery ticket order process and document flow by working with SalesPad order queues.
• Audit and monitor SalesPad queues to ensure the correct order status, identifying and expediting orders that have passed their process deadlines.
• Scan and file documents
• Create and print reports for leads and Transfermanagement.
• Enter data in Great Plains and SalesPad.
• Prepare, communicate, and expedite branch transfer product replenishment paperwork and shipments.
• Compile and complete change processes that occur daily as part of the branch transfer shipping system. This includes computer data entry and communication of changes to Chadwell Branch receiving personnel and other Chadwell Supply departments as required.
• Strive to provide excellent customer satisfaction through prompt and accurate product selection, checking, and preparation of transfer paperwork and documents in addition to communication with company personnel
• Assist with product selection and transfer product packaging and palletization to ensure order pulling and shipment efficiency and accuracy.
• Ensure that all transfer shipments are accurately recorded and tracked in the Chadwell Supply computer operating system.
• Responsible for working with management on transfer shipment process changes as needed.
• Assist management with product pulled and shipped records and identify any unusual occurrences.
• Ensure all transfer shipments are accurately recorded and tracked.
• Compile and complete daily change processes as part of the branch transfer shipping process.
• Assist the Transfer Manager with the printing of Transfer P.O.s.
• Other duties as assigned

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