Warehouse Administrator

Manay CPA Inc.; Kansas City (MO); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid time off and paid holidays

401K retirement plan with company contribution

Opportunities for professional growth

Job summary

A leading manufacturing firm is establishing a new Sales and Operations Center in Kansas City, MO, and is seeking a Warehouse Administrator. This full-time role involves managing daily office operations, bookkeeping using QuickBooks, and serving as the primary contact for clients and vendors. The ideal candidate will have 2-5 years of relevant administrative experience, strong communication skills, and proficiency in Microsoft Office. Competitive salary range of $40,000 - $50,000 per year with benefits is offered.

Qualifications

• 2–5 years of experience in an administrative or similar role.
• Hands-on experience using QuickBooks for bookkeeping.
• Valid work authorization in the United States.

Responsibilities

• Manage daily office administrative operations.
• Perform bookkeeping duties using QuickBooks.
• Serve as the first point of contact for clients and vendors.
• Assist with basic reporting and administrative support.

Skills

Communication skills

Organizational skills

QuickBooks proficiency

Microsoft Office proficiency

Education

Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field

Job description

Company Overview

Our client is a globally recognized manufacturer specializing in pure and alloyed lead ingots, cylindrical lead, and shot pellets for hunting and sporting purposes. Founded in 2011, the company operates a state-of-the-art facility featuring a 74-meter shot tower that utilizes the world-renowned shot tower casting technique.

With exports to more than 20 countries across 5 continents, they are committed to maintaining the highest production and quality standards. As a proud member of AFEMS (Association of European Manufacturers of Sporting Ammunition), the company upholds international best practices and collaborates closely with global organizations, including the WFSA (World Forum on the Future of Sport Shooting Activities).

Driven by principles of continuous improvement, quality, and customer satisfaction, they have built a strong reputation as a trusted and innovative manufacturer in the sporting ammunition industry.

As part of its strategic expansion into the United States, the company is establishing a new Sales and Operations Center in Kansas City, Missouri, and is seeking a Warehouse Administrator for this exciting new venture.

This is a full-time W-2, direct-hire role with growth opportunities!

Requirements

• Associate’s or Bachelor’s degree in Business Administration, Accounting, or a related field (preferred, not required)
• 2–5 years of experience in an administrative, office manager, bookkeeping, or similar role
• At least 1 year of hands‑on experience using QuickBooks
• Strong written and verbal communication skills; professional and confident on the phone with clients, vendors, and internal team members
• Highly organized with the ability to manage multiple priorities, deadlines, and administrative tasks simultaneously
• Self‑starter who can work independently with minimal supervision
• Proficiency in Microsoft Office (Outlook, Excel, Word); experience with office management tools and calendars required
• Comfortable wearing multiple hats, including bookkeeping, ordering supplies, front‑desk responsibilities, and light social media coordination
• Ability to work on‑site in Kansas City, MO
• Valid work authorization in the United States

Responsibilities

• Manage day‑to‑day office administrative operations to ensure an organized and efficient work environment
• Perform bookkeeping duties in QuickBooks, including invoicing, accounts payable/receivable, expense tracking, and basic reconciliations
• Process orders, generate invoices, and coordinate with vendors and internal teams regarding purchases and deliveries
• Maintain organized financial and administrative records, both digital and physical
• Serve as the first point of contact for clients, vendors, and visitors — answering phones and emails professionally and directing inquiries appropriately
• Order office and operational supplies and track inventory levels as needed
• Manage calendars, schedule meetings, and support leadership with administrative tasks
• Assist with basic reporting and provide administrative support for operational updates
• Support light social media activity (posting updates, maintaining company presence, coordinating simple content)
• Collaborate with internal teams to ensure smooth daily operations
• Take on additional administrative or operational responsibilities as business needs evolve

We Offer

• Medical, dental, and vision insurance
• Paid time off and paid holidays
• 401K retirement plan with company contribution
• Opportunities for professional growth and advancement as the U.S. operation scales
• The chance to play a role in launching and shaping the company’s U.S. presence

$40,000 - $50,000 a year

Manay CPA and all affiliated clients provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.