Warehouse Administrator

Capstone-Logistics,-LL; Chehalis (WA); On-site; USD 57,859,000 - 66,125,000; Full time

Benefits offered by this job

Weekly pay

Benefits available after 60 days

Paid training

Job summary

Capstone is seeking a dependable Warehouse Administrative & Recruiting Coordinator to support day-to-day admin and recruiting for a busy grocery distribution operation. The role involves site admin, reporting, payroll review, and candidate coordination.

You will collaborate with site leadership, associates, candidates, and corporate teams, leveraging Excel and internal systems to maintain records and schedules while protecting confidential information.

Qualifications

• Strong working knowledge of Microsoft Excel, Word and Outlook.
• Comfortable working with spreadsheets, reports, data entry and numbers.
• Excellent organization and time-management skills.
• Able to manage multiple priorities in a fast-moving environment.

Responsibilities

• Maintain accurate daily records and site documentation.
• Prepare and distribute daily and weekly reports for Capstone and partners.
• Track staffing, attendance, productivity, and other information using Excel.
• Coordinate interviews, hiring events, orientation sessions and other recruiting activities.
• Assist with payroll preparation, reviewing time and attendance info for discrepancies.
• Provide administrative support to site leadership and assist with special projects.
• Maintain an active candidate pipeline and follow up with candidates through hiring.
• Communicate professionally with associates, managers, candidates, and partners.

Skills

Microsoft Excel

Microsoft Word

Outlook

Data entry

Attention to detail

Education

High school diploma or equivalent

Job description

Pay: $21.00 / Hourly

Capstone is looking for a dependable, organized Warehouse Administrative & Recruiting Coordinator to support the day-to-day administrative and recruiting needs of a busy grocery distribution operation.

This position is highly visible within the facility and works closely with site leadership, associates, candidates, and Capstone's recruiting and corporate teams. The right person will be comfortable working with numbers, spreadsheets, schedules, and deadlines while also being able to communicate with a wide range of people throughout the day.

What You'll Do

Site Administration & Reporting

• Maintain accurate daily records and site documentation.
• Prepare and distribute daily and weekly reports for Capstone and our business partner.
• Track staffing, attendance, productivity, and other operational information using Excel and internal systems.
• Maintain organized spreadsheets and ensure information is updated accurately and on time.
• Assist with payroll preparation, including reviewing time and attendance information and identifying discrepancies for follow-up.
• Complete routine data entry and administrative tasks while protecting confidential employee information.
• Provide administrative support to site leadership and assist with special projects as needed.
• Manage the site's ongoing interview and recruiting schedule based on operational staffing needs.
• Coordinate interviews, hiring events, orientation sessions, and other recruiting activities.
• Communicate with candidates regarding interview times, locations, next steps, and required hiring documentation.
• Help maintain an active candidate pipeline and follow up with candidates throughout the hiring process.
• Partner with recruiting leadership and site management to identify staffing needs and adjust recruiting activity accordingly.
• Assist with candidate check-in, paperwork, onboarding activities, and other on-site hiring support.
• Help keep recruiting information and candidate records current and organized.

Day-to-Day Site Support

• Serve as a reliable administrative point of contact for the Capstone team at the facility.
• Work between the office and warehouse as needed to gather information and support operations.
• Communicate professionally with associates, managers, candidates, and business partners.
• Help maintain an organized and professional office environment.
• Take on additional responsibilities as business needs change.

What We’re Looking For

• High school diploma or equivalent.
• Previous administrative, office, recruiting, staffing, or warehouse support experience is helpful.
• Strong working knowledge of Microsoft Excel, Word, and Outlook.
• Comfortable working with spreadsheets, reports, data entry, and numbers.
• Strong attention to detail and accuracy.
• Excellent organization and time-management skills.
• Able to manage multiple priorities in a fast-moving environment.
• Comfortable working independently while knowing when to ask questions or elevate an issue.
• Professional and confident communication skills.
• Ability to work effectively with employees, candidates, managers, and business partners.
• Comfortable adjusting priorities when staffing or operational needs change.
• Ability to maintain confidentiality when handling employee and payroll information.

What Success Looks Like

You keep the site organized, the reports accurate, and recruiting activity moving.

You'll know you're successful when leadership has the information they need, payroll is prepared accurately, interviews and hiring events are scheduled ahead of staffing needs, candidates receive timely communication, and the administrative side of the operation runs smoothly.

This is a hands-on role for someone who enjoys staying busy, solving problems, keeping information organized, and being an important part of a warehouse team.

• Combination of office and warehouse work.
• Regular walking throughout the facility.
• Ability to sit or stand for extended periods.
• Warehouse areas may have concrete floors and varying temperatures.
• Ability to safely move throughout an active warehouse environment.
• Schedule may vary based on recruiting activity and operational requirements.

Why Work With Capstone?

• Weekly pay
• Benefits available after 60 days
• Paid training
• Opportunities to advance from within
• Safety incentive programs
• Potential opportunities to join our travel team and support operations at locations across the country

At Capstone, we believe strong operations start with strong people. We work hard, communicate openly, build relationships, and look for better ways to get the job done.

About Capstone

Capstone is a North American supply chain solutions partner with more than 650 operating locations, 19,000 associates, and 60,000 carriers. Our services include warehouse and distribution center support, freight management, last-mile delivery, supply chain analytics, and optimization.

We help our partners operate more efficiently by bringing together people, technology, and supply chain expertise.

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