Ward Clerk

Canyon Springs Post-Acute; San Jose (CA); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Paid holidays

401(k) plan

Employee assistance program

Growth opportunities

Supportive team

Job summary

Canyon Springs Post Acute in San Jose is hiring a Full-Time Ward Clerk to support nursing operations by maintaining accurate medical records, handling administrative tasks, and ensuring compliant documentation. The role collaborates with Nurse Supervisors and staff to deliver high-quality resident care in a fast-paced environment.

The position requires strong organizational and communication skills, EMR proficiency, and the ability to work independently as part of an interdisciplinary team.

Qualifications

• High school diploma or equivalent required.
• Previous experience as Ward Clerk or similar preferred.
• Experience in skilled nursing or post-acute care is a plus.
• Strong organizational, multitasking, and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency with EMR and basic computer applications.
• Ability to work independently and as part of an interdisciplinary team.

Responsibilities

• Maintain accurate and timely resident medical records and documentation
• Assist the Nurse Supervisor and Charge Nurse with daily clerical and administrative duties
• Prepare, organize, file, and update resident charts and records
• Process physician orders and ensure documentation is complete and accurate
• Answer telephones and communicate effectively with residents, families, physicians, and staff
• Coordinate the flow of information between departments to support resident care
• Ensure all records comply with federal, state, and facility regulations
• Maintain confidentiality of resident information in accordance with HIPAA standards
• Perform other administrative duties as assigned by nursing leadership

Skills

Organizational skills

Multitasking

Time management

Communication

Education

High school diploma or equivalent

Tools

EMR software

Basic computer applications

Job description

Now Hiring: Full-Time Ward Clerk

Canyon Springs Post Acute is seeking a detail-oriented and organized Full-Time Ward Clerk to join our nursing team. This position plays an essential role in supporting nursing operations by maintaining accurate medical records, assisting with administrative tasks, and ensuring documentation complies with all federal, state, and facility regulations. If you thrive in a fast-paced healthcare environment and enjoy supporting quality resident care, we encourage you to apply.

Compensation

• $20.00-$22.00 per hour , based on experience

Benefits

• Medical, dental, and vision insurance
• Paid time off (PTO)
• Paid holidays
• 401(k) retirement plan
• Employee assistance program
• Opportunities for professional growth and advancement
• Supportive team environment

Position Summary

The Ward Clerk assists the Nurse Supervisor and Charge Nurse with the daily recording, charting, and organization of medical and administrative information. This role is responsible for maintaining accurate and complete medical records while supporting the nursing department with clerical and communication needs to help ensure the delivery of exceptional resident care.

Essential Responsibilities

• Maintain accurate and timely resident medical records and documentation
• Assist the Nurse Supervisor and Charge Nurse with daily clerical and administrative duties
• Prepare, organize, file, and update resident charts and records
• Process physician orders and ensure documentation is complete and accurate
• Answer telephones and communicate effectively with residents, families, physicians, and staff
• Coordinate the flow of information between departments to support resident care
• Ensure all records comply with federal, state, and facility regulations
• Maintain confidentiality of resident information in accordance with HIPAA standards
• Perform other administrative duties as assigned by nursing leadership

Qualifications

• High school diploma or equivalent required
• Previous experience as a Ward Clerk, Unit Secretary, Medical Records Clerk, or in a healthcare administrative role is preferred
• Experience in a skilled nursing or post-acute care setting is a plus
• Strong organizational, multitasking, and time management skills
• Excellent verbal and written communication abilities
• Proficiency with electronic medical records (EMR) and basic computer applications
• Ability to work independently and as part of an interdisciplinary team

Why Join Canyon Springs Post Acute?

At Canyon Springs Post Acute, we are committed to providing exceptional care in a compassionate and collaborative environment. We value our employees and offer opportunities for professional growth while supporting a culture of teamwork, respect, and excellence.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.