Ward Clerk

Canyon Springs Post-Acute Care; San Jose (CA); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off (PTO)

Paid holidays

401(k) retirement plan

Employee assistance program

Professional growth opportunities

Job summary

Canyon Springs Post Acute seeks a detail-oriented Full-Time Ward Clerk to support the nursing team in San Jose, CA. You will maintain accurate medical records, handle clerical tasks, and ensure compliance with HIPAA and facility regulations.

You will assist with charting, process physician orders, answer calls, and coordinate information flow between departments to safeguard resident care. Prior experience in a healthcare admin role is preferred; EMR proficiency is a plus.

Qualifications

• High school diploma or equivalent required.
• Experience as Ward Clerk or healthcare admin preferred.
• EMR proficiency and basic computer skills advantageous.

Responsibilities

• Maintain accurate and timely resident medical records.
• Process physician orders and ensure complete documentation.
• Answer phones and coordinate information flow between departments.

Education

High school diploma or equivalent

Job description

Now Hiring: Full-Time Ward ClerkCanyon Springs Post Acute is seeking a detail-oriented and organized Full-Time Ward Clerk to join our nursing team. This position plays an essential role in supporting nursing operations by maintaining accurate medical records, assisting with administrative tasks, and ensuring documentation complies with all federal, state, and facility regulations. If you thrive in a fast-paced healthcare environment and enjoy supporting quality resident care, we encourage you to apply.Compensation$20.00–$22.00 per hour, based on experienceBenefitsMedical, dental, and vision insurancePaid time off (PTO)Paid holidays401(k) retirement planEmployee assistance programOpportunities for professional growth and advancementSupportive team environmentPosition SummaryThe Ward Clerk assists the Nurse Supervisor and Charge Nurse with the daily recording, charting, and organization of medical and administrative information. This role is responsible for maintaining accurate and complete medical records while supporting the nursing department with clerical and communication needs to help ensure the delivery of exceptional resident care.Essential ResponsibilitiesMaintain accurate and timely resident medical records and documentationAssist the Nurse Supervisor and Charge Nurse with daily clerical and administrative dutiesPrepare, organize, file, and update resident charts and recordsProcess physician orders and ensure documentation is complete and accurateAnswer telephones and communicate effectively with residents, families, physicians, and staffCoordinate the flow of information between departments to support resident careEnsure all records comply with federal, state, and facility regulationsMaintain confidentiality of resident information in accordance with HIPAA standardsPerform other administrative duties as assigned by nursing leadershipQualificationsHigh school diploma or equivalent requiredPrevious experience as a Ward Clerk, Unit Secretary, Medical Records Clerk, or in a healthcare administrative role is preferredExperience in a skilled nursing or post-acute care setting is a plusStrong organizational, multitasking, and time management skillsExcellent verbal and written communication abilitiesProficiency with electronic medical records (EMR) and basic computer applicationsAbility to work independently and as part of an interdisciplinary teamWhy Join Canyon Springs Post Acute?At Canyon Springs Post Acute, we are committed to providing exceptional care in a compassionate and collaborative environment. We value our employees and offer opportunities for professional growth while supporting a culture of teamwork, respect, and excellence.We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.