VP of Operations (Emailable)

Cache Ventures, LLC.; United States; Remote; USD 180,000 - 260,000; Full time

Benefits offered by this job

Fully remote work

Competitive compensation

Equity/stock options

Annual home office budget

Mental health & wellness support

Professional development

Job summary

Emailable is hiring a VP of Operations to scale our SaaS platform and operational precision. You’ll own day-to-day execution across support, engineering coordination, quality, compliance, and internal systems, building repeatable processes and dashboards to drive uptime and reliability.

This hands-on operator role focuses on scalable systems, clear communication, and high ownership. You’ll partner with the CEO and global teams to reduce fires and improve throughput, with a fully remote work

Qualifications

• 3–7+ years in SaaS operations (B2B strongly preferred).
• Experience in a $1M–$15M+ ARR environment.
• Very strong project management + execution discipline.
• Understands engineering cycles, product communication, and support workflows.
• Obsessed with systems, clarity, and efficiency.
• Excels in fast-paced, minimal-politics, high-ownership environments.

Responsibilities

• Build and maintain the operating cadence of the entire company.
• Run weekly standups, sprint reviews, and cross-functional syncs.
• Develop dashboards for SLAs, product delivery, and reliability.
• Maintain best-in-class support SLAs and oversee ticket management, escalation paths, QA of responses.
• Identify patterns in support and feed them into product/engineering.
• Facilitate sprint planning and execution and unblock bottlenecks across engineering, QA, and product.
• Build the communication layer between product, engineering, and support.
• Manage SOC2 initiatives, audits, and ongoing compliance.
• Oversee GDPR processes (DSARs, deletion workflows, DPIAs).
• Tighten privacy ops, logging, and risk mitigation.
• Create company-wide visibility into priorities and SOPs.
• Manage contractors, LATAM talent, and global contributors; optimize tooling and workflows.

Skills

SaaS operations

Project management

Cross-functional coordination

Process optimization

High ownership

Tools

Crisp

Basecamp

HubSpot

Job description

About Emailable

Emailable is a leading email verification and deliverability platform trusted by 200,000+ businesses globally, from scrappy startups to household names. We power mission-critical email infrastructure that must be fast, accurate, compliant, and always on.

We’re a highly efficient, globally distributed team. We move fast, build obsessively, and take deep pride in operational excellence.

Now we’re hiring a VP of Operations to help scale the company from strong product-market fit to the next level of uptime, reliability, and operational precision.

Role Overview

The VP of Operations is the execution engine of Emailable.

You will own the day-to-day operational machine across support, engineering coordination, quality, compliance, and internal systems. Your job is to make the business run smoothly, predictably, and without the founder being pulled into every fire.

This is a hands-on operator role, not a corporate strategy job. You will build processes, fix broken ones, create operational clarity, and raise the standard of execution across the company.

If you’ve scaled a SaaS company from $1M–$15M ARR and love building repeatable, efficient, high-tempo operating systems: you’ll thrive here.

What You’ll Own

1. Operational Execution

• Build and maintain the operating cadence of the entire company
• Run weekly standups, sprint reviews, and cross-functional syncs
• Ensure priorities are executed on time, every time
• Develop dashboards for SLAs, product delivery, and reliability

2. Support & Customer Operations

• Maintain best-in-class support SLAs
• Oversee ticket management, escalation paths, QA of responses
• Identify patterns in support and feed them into product/engineering

3. Engineering & Product Coordination

• Facilitate sprint planning and execution
• Ensure engineering deadlines are realistic and met
• Unblock bottlenecks across engineering, QA, and product
• Build the communication layer between product, engineering, and support

4. Compliance & Reliability

• Manage SOC2 initiatives, audits, and ongoing compliance
• Oversee GDPR processes (DSARs, deletion workflows, DPIAs)
• Tighten privacy ops, logging, and risk mitigation

5. Cross-Functional Alignment

• Create company-wide visibility into priorities
• Ensure everyone is working on what matters most
• Build operational clarity, documentation, and SOPs

6. Team & Vendor Oversight

• Manage contractors, LATAM talent, and global contributors
• Implement performance standards and accountability systems
• Optimize tooling and operational workflows (Crisp, Basecamp, HubSpot, etc.)

What You’ll Build in Your First 90 Days

• A predictable weekly operating rhythm
• A unified KPI dashboard for operations
• A clean support workflow with <24h first-reply time
• A repeatable engineering release cadence
• An org-wide roadmap with true visibility
• A compliance process that doesn’t rely on the founder
• SOPs for the highest-friction areas of the business

You will take ownership of the machine so the CEO can focus on growth, partnerships, brand, and strategy.

What Success Looks Like in 12 Months

• 90% of operational fires never reach the CEO
• Release cadence increases 50–100%
• Support meets or exceeds SLAs consistently
• Internal communication becomes predictable and structured
• Churn decreases due to operational improvements
• Compliance becomes a non-issue
• Engineering executes without drama or drift
• Company runs smoother than it ever has

Must-Haves

• 3–7+ years in SaaS operations (B2B strongly preferred)
• Experience in a $1M–$15M+ ARR environment
• Very strong project management + execution discipline
• Understands engineering cycles, product communication, and support workflows
• Obsessed with systems, clarity, and efficiency
• Excels in fast-paced, minimal-politics, high-ownership environments

Nice-to-Haves

• Experience with API-first or infrastructure SaaS
• GDPR/SOC2 familiarity
• Background in support operations
• Experience with global teams (LATAM, EU, Asia)
• Ability to grow into a COO role

Why You’ll Love Working Here

• Zero bureaucracy, you’ll move incredibly fast
• High-trust, high-ownership environment
• You’ll work directly with the CEO and shape how the entire company operates
• A product with real traction and real demand
• Global distributed team, minimal meetings, deep-work culture
• Clear path to future COO or CEO

Fully Remote Work

Work from anywhere. We’re a globally distributed team that optimizes for deep work, autonomy, and output — not office hours.

Competitive Compensation

Strong base salary + performance bonus + meaningful equity. We pay for talent and expect high ownership in return.

Flexible Time Off

We operate like adults — take time when you need it. No complicated policies, no counting days.

Family-Friendly Policies

We support parents with:

• Paid parental leave
• Flexible schedules
• Real understanding of life outside work

Mental Health & Wellness Support

We encourage sustainable work (not burnout) and provide access to wellness stipends or services to keep you performing at your best.

Annual Home Office & Productivity Budget

Upgrade your setup - monitors, keyboards, software, whatever helps you work better.

Professional Development

Budget for:

• Courses
• Certifications
• Conferences
• Books

Anything that helps you grow into a future COO-level operator.

Cutting-Edge Tech Stack

Work with a modern toolset and help shape how our internal systems evolve.

High-Trust, No-Bureaucracy Culture

No politics. No red tape.
Just smart people working together to build something meaningful.