VP of Administrative Services

Corpus Christi Housing Authority; Corpus Christi (TX); On-site; USD 120,000 - 170,000; Full time

Job summary

Corpus Christi Housing Authority is seeking a Vice President of Administrative Services to provide executive leadership across Human Resources, Procurement, and Information Technology. The role emphasizes compliance with laws, policy development, and streamlined administrative operations to support organizational objectives.

The position requires strong leadership, budgeting, and internal control capabilities, with a focus on accountability and service to the organization’s mission.

Qualifications

• Bachelor's degree in a related field or equivalent combination of education and experience.
• Eight years of progressively responsible experience in administration, business operations, human resources, procurement, or related functions.
• Valid Texas Driver's License and ability to operate Authority vehicle.

Responsibilities

• Provide strategic direction and leadership for Human Resources, Procurement, and IT operations.
• Develop and maintain standardized policies, procedures, and internal controls.
• Oversee recruitment, onboarding, records, benefits administration, and performance management.
• Ensure HR processes comply with federal/state laws and policies.
• Develop personnel policies, job descriptions, compensation structures, and evaluations.
• Advise management on employee relations and disciplinary actions.
• Maintain confidentiality for sensitive personnel matters and coordinate with legal counsel.
• Oversee procurement to ensure fair, competitive, and compliant practices.
• Coordinate with Finance to manage budgets and vendor performance.

Skills

Leadership & oversight

HR & recruitment

Procurement management

IT oversight

Policy development

Budget management

Contract administration

Legal liaison

Confidentiality

Driver's license

Education

Bachelor's degree in Business Administration, Public Administration, Human Resources, Management, or a related field

Tools

Microsoft Office

IT systems

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

VP of Administrative Services

HR Introductory Full-Time Professional Corpus Christi, TX, US

2 days ago Requisition ID: 1259

POSITION SUMMARY

The Vice President of Administrative Support provides executive leadership and oversight of the organization's Human Resources, Procurement, and Information Technology functions. This position is responsible for ensuring that essential administrative services operate efficiently, consistently, and in compliance with applicable laws, regulations, policies, and organizational standards.

The Vice President establishes departmental priorities, strengthens internal controls, improves administrative processes, and ensures that staff and leadership receive timely, effective support. The position works collaboratively with executive leadership and department heads to align administrative operations with organizational objectives, promote accountability, manage resources responsibly, and support the organization's overall mission.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide strategic direction, leadership, and accountability for Human Resources, Procurement, and Information Technology operations.
• Develop and maintain standardized policies, procedures, internal controls, and documentation practices across assigned functions.
• Oversee recruitment, hiring, onboarding, employee records, benefits administration, performance management processes, and employee separations.
• Ensure HR processes comply with applicable federal and state employment laws and organizational policies.
• Support the development, implementation, and periodic review of personnel policies, job descriptions, compensation structures, and performance evaluation systems.
• Provide guidance to management on employee relations, performance concerns, disciplinary processes, and consistent application of organizational policies.
• Ensure employee complaints, workplace concerns, and personnel matters are addressed appropriately, professionally, and confidentially.
• Coordinate with legal counsel and executive leadership on complex employment matters as appropriate.
• Provide leadership and oversight of procurement activities to ensure fair, competitive, transparent, and compliant purchasing practices.
• Ensure procurement processes adhere to applicable federal, state, and local requirements, including HUD regulations, organizational procurement policies, and applicable funding restrictions.
• Oversee procurement planning, competitive solicitations, vendor selection procedures, purchasing documentation, and contract administration processes.
• Directs and coordinates insurance negotiations, renewals and claims
• Collaborate with Finance and operating departments to improve purchasing efficiency, contract monitoring, and expenditure accountability.
• Support the development and administration of vendor performance evaluation procedures and contract renewal processes.
• Identify opportunities to improve purchasing practices, reduce unnecessary expenditures, and maximize organizational resources.
• Provide administrative and strategic oversight of the organization's Information Technology function, including internal personnel and external technology service providers.
• Ensure IT services effectively support organizational operations, security, communication, and business continuity.
• Ensure appropriate business continuity, disaster recovery, backup, and incident-response plans are established and periodically reviewed.
• Establish and maintain appropriate administrative controls to safeguard organizational resources, information, and records.
• Work with legal counsel, Finance, and executive leadership to ensure appropriate handling of confidential information, personnel matters, procurement concerns, and technology-related risks.
• Support records retention, public information request procedures, and document management practices in coordination with designated organizational officials.
• Develop, monitor, and manage budgets for assigned administrative functions in coordination with Finance.
• Perform other related duties as assigned by the Chief Operating Officer.

MINIMUM REQUIREMENTS

• Bachelor's degree in Business Administration, Public Administration, Human Resources, Management, or a related field. A combination of relevant education and progressively responsible experience may be considered in lieu of a degree.
• Must hold valid Texas Driver's License and maintenance satisfactory driving record. Will operate Authority vehicle while on CCHA business
• Minimum of eight years of progressively responsible experience in administration, business operations, human resources, procurement, or related organizational functions.

PREFERRED QUALIFICATIONS

• Experience in public housing, local government, public administration, or another regulated organization.
• Familiarity with HUD requirements, public procurement standards, and federally funded programs.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Strong leadership, supervisory, and organizational management skills.
• Ability to manage multiple administrative functions while maintaining appropriate oversight and accountability.
• Knowledge of employment practices, procurement principles, contract administration, and organizational internal controls.
• General understanding of information technology operations, cybersecurity risks, and technology vendor management.
• Ability to interpret and apply policies, procedures, regulations, and contractual requirements.
• Strong analytical, problem-solving, and decision-making abilities.
• Ability to evaluate processes, identify inefficiencies, and implement practical improvements.
• Excellent written and verbal communication skills.
• Ability to exercise sound judgment, discretion, and confidentiality in sensitive organizational matters.
• Strong financial awareness and ability to manage budgets, contracts, and administrative resources.
• Ability to establish priorities, delegate effectively, monitor results, and hold personnel accountable.
• Proficiency in Microsoft Office applications and familiarity with organizational information systems.

WORKING CONDITIONS

Work is primarily performed in a professional office environment. The position may require attendance at meetings, visits to organizational facilities, and occasional work outside normal business hours to address urgent administrative or operational matters.

GENERAL STATEMENT

This job description is intended to describe the general nature and level of work performed by the individual assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, or qualifications. Duties and responsibilities may be modified based on organizational needs.

Corpus Christi Housing Authority is an Equal Opportunity Employer and provides equal employment opportunities in accordance with applicable laws and regulations.