VP Loan Portfolio and Legal Administration

International Finance Bank; Miami (FL); On-site; USD 110,000 - 190,000; Full time

Benefits offered by this job

Competitive benefits

Flexible work arrangements

Transparent, equitable compensation

Job summary

International Finance Bank (IFB) seeks a senior leader to oversee Commercial Closing and Commercial Portfolio Management, ensuring accurate documentation, risk controls, and compliant credit practices across CRE and C&I relationships.

You will direct loan lifecycle activities, coordinate with Credit, Lending, and Legal teams, and drive process improvements to enhance client experience and portfolio quality while maintaining regulatory standards. Fluency in English and Spanish preferred.

Qualifications

• Strong leadership and organizational management capabilities with a proven ability to direct teams and drive operational performance.
• Excellent communication, problem-solving, project management, and technology skills to support business growth, process improvement, and sound commercial documentary and portfolio management governance.
• Advanced expertise in commercial lending, portfolio management, credit administration, and loan documentation.
• Comprehensive knowledge of risk management, regulatory compliance, collateral administration, and exception monitoring.

Responsibilities

• Risk Management, Control Environment & Regulatory Compliance: Direct policies, controls, and monitoring to ensure regulatory compliance and portfolio quality.
• Commercial Lending Administration Strategy & Governance: Lead structure, standards, and governance for portfolio management and documentation.
• Executive Reporting, Process Optimization & Business Alignment: Align portfolio administration with strategy through KPI oversight and tech improvements.
• Legal Documentation & Closing Administration: Oversee loan documentation to ensure terms, collateral, closing requirements and post-closing obligations.
• Portfolio Management Oversight: Guide managers in gathering financials for annual reviews, covenant testing, and risk escalation.
• Tickler & Exception Management: Manage tickler and exception tracking, reporting, and escalation for covenants and filings.
• Commercial Loan Lifecycle Administration: Coordinate transitions across teams for onboarding, servicing, renewals, and modifications.
• Other duties: Perform other duties as assigned by leaders.

Skills

Leadership

Organizational management

Communication

Problem solving

Project management

Technology skills

Commercial lending

Portfolio management

Credit administration

Loan documentation

Education

Bachelor's Degree in Business Administration

Paralegal Studies

Job description

At International Finance Bank (IFB), our people are at the heart of everything we do. We are united and driven by a shared purpose. We believe meaningful impact starts with our people, which is why we are committed to creating an environment where talent is empowered to thrive, reach its full potential, and make a lasting difference. Here, your contributions matter, your growth is supported, and your ideas can help shape the future. This is a place where you can truly grow with purpose and leave a legacy.

What We Offer

Joining our team means becoming part of an organization that invests in your success and well-being through:

• A Shared Purpose: Connect your personal values with meaningful work. We foster a culture where every individual understands the impact of their contributions and plays a role in building something greater.
• Continuous Growth: Unlock your potential through ongoing learning and development opportunities, supported by approachable leaders who are committed to your success.
• Support for your Well-Being: Benefit from a comprehensive rewards package that includes competitive benefits, wellness initiatives, flexible work arrangements, and transparent, equitable compensation.

How You’ll Make an Impact

The position exists to advance the Bank’s organizational purpose by providing strategic leadership and operational oversight of Commercial Closing and Commercial Portfolio Management, ensuring that Commercial Real Estate (CRE) and Commercial & Industrial (C&I) credit relationships are executed and administered with accuracy, consistency, and sound risk discipline. By overseeing loan documentation, closing, boarding, post-closing requirements, financial reporting ticklers, maturities, annual reviews, covenant compliance, and credit file integrity, the role supports prudent growth, protects asset quality, enhances the client experience, and promotes compliance with the Bank’s credit standards and regulatory expectations. The position also serves as a key liaison among Credit, Lending, Loan Operations, outside counsel, and other business units to strengthen coordination, accountability, and timely decision-making throughout the credit life cycle.

Key Responsibilities

1. Risk Management, Control Environment & Regulatory Compliance: Direct the development and oversight of policies, procedures, controls, and monitoring practices designed to ensure regulatory compliance, collateral integrity, documentation accuracy, portfolio quality, timely remediation of audit findings, and effective management of operational and credit risk throughout the commercial loan lifecycle.
2. Commercial Lending Administration Strategy & Governance: Provide strategic leadership for the Bank's Commercial Portfolio Management and Legal Documentation functions by establishing organizational structure, performance standards, risk governance, staffing models, and operating frameworks that support commercial lending growth while maintaining strong credit quality, regulatory compliance, and operational scalability.
3. Executive Reporting, Process Optimization & Business Alignment: Partner with executive leadership to align portfolio administration, documentation, and loan servicing functions with the Bank's strategic objectives through management reporting, KPI oversight, technology enhancements, continuous process improvement initiatives, and recommendations that improve efficiency, client experience, and organizational capacity.
4. Legal Documentation & Closing Administration: Oversee the preparation, review, execution, and administration of commercial loan documentation to ensure compliance with approved credit terms, legal requirements, collateral perfection standards, closing requirements, post-closing obligations, modifications, renewals, restructurings, and documentation exception resolution.
5. Portfolio Management Oversight: Lead Portfolio Managers in the administration and monitoring of commercial relationships by ensuring timely gathering of financial documentation for the completion of upcoming annual reviews, covenant testing, borrowing base reviews, financial analyses, credit file maintenance, appraisal tracking, and identification and escalation of emerging portfolio risks.
6. Tickler & Exception Management: Manage the Bank's commercial loan tickler and exception tracking programs by establishing monitoring processes, escalation protocols, reporting standards, and accountability measures related to financial reporting requirements, covenant compliance, tax documentation, UCC filings, collateral documentation, appraisals, and other loan-related obligations.
7. Commercial Loan Lifecycle Administration: Ensure efficient administration of commercial loans from approval through maturity by coordinating transitions between lending, credit, legal documentation, portfolio management, loan operations, and other stakeholders; facilitating loan onboarding, servicing, renewals, modifications, extensions, and ongoing portfolio support while maintaining service quality and operational effectiveness.
8. Other duties: Perform other duties as assigned by leaders.

Requirements

Required Education: Graduated Professional

Possible Degrees: Bachelor's Degree in Business Administration, Paralegal Studies, or a related field preferred.

Other Education: N/A

Required Years of Experience in Position: 5-8 Years

Languages: English and Spanish (Preferred)

Technical Knowledge and Skills

1. Strong leadership and organizational management capabilities with a proven ability to direct teams and drive operational performance.
2. Excellent communication, problem-solving, project management, and technology skills to support business growth, process improvement, and sound commercial documentary and portfolio management governance.
3. Advanced expertise in commercial lending, portfolio management, credit administration, and loan documentation.
4. Comprehensive knowledge of risk management, regulatory compliance, collateral administration, and exception monitoring.

Why join us?

Your talent has the power to create meaningful impact. Apply today and join a team where your ideas are valued, your growth is supported, and your work contributes to something greater. Together, we are redefining what it means to go Beyond Banking by creating a stronger future for our people, our clients, and the communities we serve.

Equal Employment Opportunity and Aff…

IFB is an equal opportunity employer. It is the policy of IFB to provide Equal Employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, marital status, protected veteran status, or any other status protected under applicable federal state or local laws.

IFB complies fully with all applicable federal equal employment opportunity and affirmative action laws and regulations including those enforced by the equal employment opportunity commission (EEOC) and other federal and state agencies. The Bank takes affirmative action to ensure equal opportunity in all employment practices for minorities, women, protected veterans, and individuals with disabilities.

Work Authorization and Sponsorship

Applicants must be currently authorized to work in the United States on a full-time basis IFB does not provide visa sponsorship or take over sponsorship for employment-based visas at this time, including but not limited to H-1B, H-2B, E-3, TN and F-1 (OPT/STEM), or J-1 visas. Candidates requiring such sponsorship now or in the future will not be considered for employment.

Drug-Free Workplace Statement

To promote the safety and well-being of our employees and customers, IFB maintains a drug-free workplace. All candidates selected for hire are required to successfully complete a pre-employment background check and drug screening in accordance with company policy and applicable law.