Voting System Specialist (Hybrid)

Pueblo Community College; Denver (CO); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

RTD Eco-pass

On-site fitness center

Flex schedules

Job summary

Colorado Department of State seeks an Elections Specialist III to support certification of voting systems, provide technical training to counties, and ensure secure handling of confidential information. The role involves coordinating with the Elections Division and maintaining compliance with state standards.

Public service oriented professionals with experience in elections administration and strong communication skills are encouraged to apply. Some travel and background checks apply.

Qualifications

• Experience with certified voting systems in Colorado.
• Ability to train stakeholders on voting equipment.
• Experience maintaining confidential information.

Responsibilities

• Coordinate and execute the Colorado Secretary of State Voting Systems Program.
• Certify and support voting equipment; provide ENR/RLA support.
• Develop trainings for stakeholders and counties.

Skills

Attention to detail

Customer service skills

Verbal & written communication

Teamwork

Problem solving

Time management

Education

Bachelor's degree in public administration

Six years related experience

Tools

Microsoft Office

Voting equipment software

Job description

Colorado Department of State

THIS ANNOUNCEMENT WILL REMAIN OPEN FOR THE SPECIFIED TIME AND IS OPEN ONLY TO CURRENT RESIDENTS OF THE STATE OF COLORADO AT THE TIME OF SUBMITTING YOUR APPLICATION.

SERVICE. INNOVATION. INTEGRITY. EXCELLENCE. INCLUSION.

Are you looking for a career that allows you to improve your world and the world around you? The Colorado Department of State (CDOS) is seeking diverse individuals from all backgrounds to apply for a position that makes a direct impact on enhancing the lives of Coloradans.

If your goal is to build a career that makes a difference through the work you do each day, consider joining the dedicated employees of the Colorado Department of State. Whether working from your home or collaborating onsite, your professional experience will be connected and meaningful. Our office offers an RTD Eco-pass (currently free of charge), a secure bike room accessible only to building tenants, and is conveniently located near Civic Center Station, RTD light-rail lines, and the 16th Street Mall. In addition to a great location and fulfilling, impactful work, we offer:

• Employee wellness programs and an on-site fitness center
• 12 paid holidays per year plus generous personal time off and sick leave
• Access to a diverse array of technical, leadership, and supervisory training opportunities
• Strong, yet flexible retirement benefits including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans
• Medical and dental health plans
• Paid life insurance
• Automatic short-term (and optional long-term) disability coverage
• Excellent work-life balance through flex schedules, flexplace/remote work, and ad-hoc arrangements

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentaid.gov/manage-loans/forgiveness-cancellation

Our Culture & Environment

Coloradans come from all walks of life and so do we.

Who We Are

Our mission is to make government easy and accessible for people to further democracy, support economic opportunity for all Coloradans, and demonstrate a standard of integrity and excellence. Our vision is to ensure all Coloradans have a voice in our future, help Coloradans and their businesses thrive, and be the best at what we do.

What We Believe

The State of Colorado is an Equal Opportunity Employer. At the Colorado Department of State, we are dedicated to equity, diversity, and inclusion. We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people. We highly encourage people from all backgrounds, identities, and abilities to apply.

Our agency website: Colorado Secretary of State's Office

Elections Division

The Elections Division supports the Secretary of State, as the state’s chief election official, by administering and supervising statutory and constitutional provisions that relate directly or indirectly to the conduct of Colorado elections. These include certifying content to the ballot, publishing the abstract of vote totals, as well as overseeing the verification of petitions for ballot issues, campaign finance filings and enforcement, lobbyist filings and enforcement, voting equipment certifications, requirements of the National Voter Registration Act and the Help America Vote Act, and maintaining the statewide voter registration system.

Voting Systems Unit

The purpose of the Voting Systems unit is to:

1) determine whether voting systems should be certified.

2) assist counties with support of existing equipment.

3) ensure that systems are audited, used securely and appropriately in accordance with law.

4) support the use of other technical driven functions such as Ballot on Demand (BOD) printers, Election Night Reporting (ENR) and Risk Limiting Audits (RLA).

Illustration of key duties

• Coordinate, assist, and execute the Colorado Secretary of State Voting Systems Program. The Voting Systems Program is in place to ensure voting systems meet state requirements for certification, statutes, and the Secretary of State rules/standards.
• Contribute to the certification of new equipment.
• Specialize in voting system administration and operation.
• Install the Trusted Build software on all county voting equipment, provide support to counties for same, and monitor related correspondence.
• Provide ENR/RLA support.
• Serve as backup to Elections Admin positions.
• Serve as lead for voting-system-specific training.
• Serve as an initial point of contact for counties in a variety of areas, including voting system related questions, deadline submissions, and general questions.
• Maintain a commitment to equity, diversity, and inclusion (EDI).

Maintain confidentiality of all voters confidential and personal identifying information, personnel information, and any other confidential or proprietary information, as well as comply with all State and Department policies regarding professional conduct and professional practices.

Elections Specialist Class Description and Minimum Qualifications

Residency Requirement

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description

H1U3XX Elections Specialist III

MINIMUM QUALIFICATIONS

This position requires a total of six (6) years of relevant professional experience and/or education in a field of study related to the work. To be considered for this position, your application must clearly demonstrate that you meet one of the following options outlined below.

OPTION 1 - Experience

Six (6) years of professional experience including all of the following: administration and operation of certified voting systems in Colorado and providing technical training to a variety of stakeholders on voting equipment.

OPTION 2 – Experience and/or Education – Be sure you’ve attached a copy of your unofficial transcript to qualify for this option.

A combination of related education and or relevant professional experience as defined in Option 1 to equal six (6) years. Related education includes successful course credits from an accredited institution of higher learning in public administration, political science, election administration, information systems, information technology, engineering, or in a field of study related to the work environment.

Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this announcement.

Preferred Qualifications and Competencies

The exceptional candidate will possess these identified knowledge, skills, abilities, and competencies:

• Preference will be given to those candidates with previous State Service related to the work assigned to the position.

• Professional experience with Microsoft Office suite products (Word, Excel, and Outlook), including simple Excel formulas.
• Professional experience in the administration and operation of certified voting systems in Colorado.
• Professional experience providing technical training to a variety of stakeholders on voting equipment.
• Professional experience in database maintenance.
• Professional experience installing software on computers.
• Professional experience with providing exceptional customer service on the phone or in person with technical hardware support.
• Professional experience working in a high-pressure environment.
• Professional experience working independently and maintaining professionalism while performing technical duties in a secure environment.
• Professional experience troubleshooting and testing technical equipment.
• Professional experience maintaining confidential or sensitive information.
• Professional experience in processing information and applying knowledge to relay to members of the public.
• Professional experience creating professional emails, letters, reports, forms, etc.
• Professional experience developing trainings to be used by a variety of stakeholders.
• Professional experience assisting with team driven projects and events involving multiple stakeholders.
• Professional experience in elections administration.
• Professional experience in inventory management.
• Professional experience applying standards and creating practical solutions.
• Professional experience supporting other internal teams.
• A commitment to equity, diversity and inclusion and the creative ability to break down barriers by generating new ways to represent diverse people, opinions, and ideas.
• Competencies to include: Organizational Skills • Attention to Detail· Customer Service Skills· Verbal & Written Communication Skills· Active Listening Skills· Problem-Solving Skills· Use of Technology (Microsoft Suite Skills)· Interpersonal Skills· Ability to Synthesize Information & Apply Knowledge·Technical Skill·Time Management·Teamwork·Training Others·Coordination·Compliance· Ability to Work Independently and as a Team· Ability to Maintain Confidential or Sensitive Information· Committed to Advancing a Diverse and Inclusive Perspective

If you do possess any of the above knowledge, skills, and abilities, please specifically include the details on your application, as this information will be used to assess your qualifications and may be used to determine a top group of applicants.

CONDITIONS OF EMPLOYMENT

• Travel will be required for attending conferences, traveling to counties to install the trusted build on equipment, auditing chain of custody logs, security assessments, performing ADA site audits, providing training or equipment support, or for professional development/training opportunities.
• The position must obtain and maintain the Colorado Elections Official certification.
• This position will be required to successfully pass a criminal background check.
• When completing your application package, ensure you have submitted your transcript (if applicable).
• Must be a Colorado resident at the time of application.
• The Department of State does NOT offer sponsored Visa for employment purposes.

Colorado Equal Pay for Equal Work Act

A wide salary range is posted for this position, and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work. While all offers are compliant with the Colorado Equal Pay for Equal Work Act, there is no guarantee an offer will be at the top of the posted range based on the salary analysis.

ADAAA Accommodations and Equal Opportunity Employment

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of State is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Laura Darby, at [e-mail] or call [phone] ext. 6113.

E-Verify

The Department of State participates in E-Verify in accordance with the program’s Right to Work for all newly hired employees. Employees are queried through the electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to verify identity and employment eligibility. You may complete section 1 of the I-9 form upon your acceptance of a job offer letter, but no later than your first day of employment and in addition, on your first day, but no later than the third day, you will be required to submit original documents to verify your eligibility to work in the U.S. Learn more about E-Verify, including your rights and responsibilities at http://dhs.gov/e-verify.