Vital Records Customer Service Representative - 61006825

Doc PersonalBeratung GmbH; South Carolina; Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Vacation leave 15 days

Sick leave 15 days

13 paid holidays

Parental leave

Health, dental, vision, disability, &/

Life insurance for employee & family

Deferred compensation program

State Retirement Plan (SCRS)

State ORP

Job summary

South Carolina Department of Public Health seeks to assist customers in completing vital records applications and to process requests for certified copies. The role requires data entry into the vital records system and advising on discrepancies or missing information.

The position emphasizes adherence to security and financial policies, accurate record-keeping, and routine clerical duties, with optional hybrid work after a 12-month period and a strong commitment to service excellence.

Qualifications

• High school diploma (or equivalent) with relevant program experience.
• Bilingual in Spanish is preferred and may enhance eligibility.

Responsibilities

• Assist customers in completing applications for certified copies of vital events.
• Enter data from applications into the electronic vital records system.
• Issue certified copies and advise on discrepancies or missing records.
• Follow policies on security paper, fees, and audit accountability.
• Perform clerical duties including filing and general office tasks.

Skills

Customer service

Typing 45 wpm

Bilingual in Spanish

Education

High school diploma

Associate or bachelor’s degree substitution

Job description

Careers at DPH:

Work that makes a difference!

Embracing Service, Inspiring Innovation, Promoting Teamwork, Pursuing Excellence, and Advancing Equity

Under Supervision of the Spartanburg County Vital Records Supervisor; Assist customers in the completion of applications for certified copies of vital events. Following established policies, screens applications for necessary information and entitlement to documents; issues certified copies of vital records; advises when discrepancies are apparent on original documents or when no record is found; Enters data from application into electronic vital records system; Follows established policies regarding security paper and collection and receipting of fees. Reconciles any discrepancies to ensure strict accountability for audit purposes; Following established policies initiate amendments by affidavits of correction, paternity acknowledgments, legitimations, and court orders; initiates the establishment of delayed certificates; Assists in a variety of assigned clerical and office maintenance duties including but not limited to filing, organizing, occasional cleaning, etc.

State Minimum Requirements: A high school diploma and relevant program experience. A bachelor's degree may be substituted for the required program experience.

Agency Additional Requirements: A minimum of three (3) years of customer service experience, two (2) years of face cashiering or banking experience. Ability to type at a corrected rate of 45 wpm (on-site test required).

Any equivalent combination of education and/or experience that demonstrates the required knowledge, skills, and abilities may be considered in meeting the minimum qualifications, subject to approval by the DPH Chief Human Resources Officer, or their delegate.

Applicants indicating college credit or degree(s) on the application may upload an unofficial copy of the transcript as an attachment to the application. Please note that the agency will require an official, certified copy of the transcript or diploma prior to hiring.

Institutions of Higher Learning must be recognized by the Council for Higher Education Accreditation.

Bilingual in Spanish, associate or bachelor's degree, and/or Six (6) years of responsible clerical experience.

EEO: The Department of Public Health is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability, or genetic information.

REASONABLE ACCOMMODATION: Applicants needing accommodation for medical reasons or a sincerely held religious belief may submit a request for accommodation. A reasonable accommodation may be granted if it doesn't impose an undue hardship or pose a direct threat to the health and safety of others.

STATE DISASTER PLAN: In accordance with the State's Disaster Plan, which includes hazardous weather, Department of Public Health employees may be required to work in times of an emergency or disaster.

DRIVING RECORD: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

The South Carolina Department of Public Health offers an exceptional benefits package for FTE positions that includes:

• 15 days Annual (Vacation) Leave per year
• 15 days Sick Leave per year
• 13 Paid Holidays
• Paid Parental Leave
• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• S.C. Deferred Compensation Program available(S.C. Deferred Compensation)
• Retirement benefit choices *
  • State Retirement Plan(SCRS)
  • State Optional Retirement Program(State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.

HYBRID WORK: The option to work partially remote or adjusted work hours may be available after 12 months of employment for approved positions.