Virtual Transaction Listing Coordinator

The Gogan Team; United States; Remote; USD 20,000; Full time

Job summary

An established industry player is seeking a dedicated Virtual Assistant to join their growing team. This role involves providing exceptional administrative support while maintaining a positive attitude in a fast-paced environment. The ideal candidate will excel in time management and communication, ensuring high-quality work with minimal supervision. Responsibilities include managing paperwork, coordinating vendors, and delivering top-notch customer service. If you have a passion for organization and a knack for problem-solving, this opportunity is perfect for you!

Qualifications

• Proven experience in administrative support roles with a focus on customer service.
• Strong skills in time management and organization with minimal supervision.

Responsibilities

• Execute administrative tasks like data entry and online research.
• Ensure accuracy in paperwork related to the closing process.

Skills

Customer Service

Communication Skills

Time Management

Organization

Problem-Solving

Computer Proficiency (MS Office)

Education

1-2 years of experience as an administrative assistant

Experience in the real estate industry

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Job Title: Virtual Assistant

Our company is growing, and we are looking for an experienced virtual assistant to help us stay organized, handle fast-paced projects with a smile, and provide high-quality work under pressure. The successful candidate will have some remote administrative support experience, a positive problem-solving attitude, and superb customer service and communication skills. If this sounds like you, start your application today!

Responsibilities:

1. Execute additional administrative tasks such as data entry, light bookkeeping, and online research as requested.
2. Monitor and process all paperwork related to the closing process, ensuring accuracy and efficiency.
3. Enter listings into our MLS.
4. Coordinate vendors.
5. Locate HOA information/documents.
6. Ensure documents are uploaded to our compliance system, Skyslope.
7. Provide top-notch customer service.

Qualifications:

1. Exemplary time-management, customer service, organization, and communication skills, both written and verbal.
2. Ability to produce high-quality work consistently, with little to no supervision on a variety of projects.
3. Computer proficiency (intermediate), especially MS Office (Word, Excel, PowerPoint).
4. 1-2 years of experience as an administrative assistant, personal assistant, office assistant, or executive assistant.
5. Minimum 1 year transaction coordinator/listing coordinator experience.
6. Effective communication skills, both orally and in writing, with clients.
7. Passion for providing superior customer service.
8. Previous knowledge and experience in the real estate industry, transaction coordination, titles, and mortgages are advantageous.
9. Strong time management skills.

Compensation:

$20,000 annually.