Virtual Meetings Facilitator I

Crowned Grace International; Silver Spring (MD); Remote; USD 42,000 - 60,000; Full time

Job summary

Crowned Grace International is seeking a Meeting Facilitation Associate (Facilitator I) to design and support meetings and collaborative sessions for Forest Service teams, partners, and stakeholders. This entry-level role works under close supervision and may require travel for occasional on-site sessions.

The role emphasizes detailed note-taking, clear summaries, and efficient meeting logistics using MS Office, Teams, Zoom, and collaboration tools.

Qualifications

• Bachelor's degree in communications, public administration, organizational development, natural resources, or related field; or equivalent combination of education and experience.
• Minimum of one year of experience in meeting coordination, meeting support, or note taking and summary reporting.
• Ability to capture discussions accurately and produce clear, concise summaries.
• Strong listening, organizational, and time management skills.
• Proficiency with Microsoft Office, Microsoft Teams, Zoom, and collaboration tools such as Mural or Miro.
• Effective written and oral communication skills.

Responsibilities

• Develop meeting and training agendas, objectives, and support materials.
• Coordinate meeting and training schedules, invitations, space, and virtual platforms.
• Provide logistics planning support for meetings and trainings.
• Take detailed notes and produce clear summaries with action items.
• Prepare closure and summary reports and distribute approved versions.
• Track action items and follow up with responsible parties.
• Offer recommendations on meeting format and support needs.
• Maintain meeting records and documentation.

Skills

Meeting coordination

Note taking

Communication

Time management

Microsoft Office

Zoom/Teams

Education

Bachelor's degree in communications or related field

Tools

Microsoft Teams

Zoom

Mural or Miro

Microsoft Office

Job description

Crowned Grace International is seeking a Meeting Facilitation Associate (Facilitator I) to design and support meetings and collaborative sessions for Forest Service teams, partners, and stakeholders. This entry-level role works under close supervision and may require travel for occasional on-site sessions.

The role emphasizes detailed note-taking, clear summaries, and efficient meeting logistics using MS Office, Teams, Zoom, and collaboration tools.