Virtual General Assistant

Thehelloteam; United States; Remote; USD 40,000 - 60,000; Full time

Job summary

A leading company is seeking a reliable and tech-savvy Virtual General Assistant to support daily operations. This full-time role involves a range of tasks including lead generation, scheduling, and bookkeeping. Ideal candidates are strong communicators who can thrive in a fast-paced remote environment with opportunities for growth.

Qualifications

• Advanced level of English (written and spoken).
• Native Spanish speaker with excellent communication skills.
• Detail-oriented and able to handle multiple responsibilities efficiently.

Responsibilities

• Coordinate meetings, appointments, and reminders.
• Conduct outbound cold calls to potential clients.
• Assist with invoicing, expense tracking, and maintaining digital documents.

Skills

English Communication

Spanish Communication

Organizational Skills

Time Management

Attention to Detail

Education

Prior experience in virtual assistant or administrative support

Tools

Microsoft Excel

CRM systems

Basic bookkeeping software

Job description

We are looking for a reliable, resourceful, and tech-savvy Virtual General Assistant to join our team and support our daily operations. This role involves a variety of administrative and communication tasks, including scheduling, cold calling to generate leads, and light bookkeeping duties. The ideal candidate is a strong communicator, highly organized, and eager to learn and grow within a fast-paced and evolving environment.

Key Responsibilities:

• Calendar & Schedule Management: Coordinate meetings, appointments, and reminders to help streamline team productivity.
• Lead Generation: Conduct outbound cold calls to potential clients or partners, gather contact information, and qualify leads.
• Basic Bookkeeping: Assist with invoicing, expense tracking, and updating financial records (training can be provided).
• Document Handling: Prepare, organize, and maintain digital documents and files.
• Communication: Serve as a point of contact for clients or team members as needed, ensuring clear, professional, and timely communication.
• Administrative Support: Perform miscellaneous administrative tasks to support team operations.
• Other Duties: Perform additional tasks related to the position as needed.

Qualifications & Requirements:

• Advanced level of English (written and spoken).
• Native Spanish speaker with excellent communication skills.
• Clear communication skills and ability to work well with a remote team and Strong English Excellent Communication Skills - Ability to communicate clearly, effectively, and frequently in both written and verbal form.
• Proficiency in Microsoft Excel for data entry, organization, and basic reporting.
• Strong working knowledge of Google Chrome and web-based tools.
• General computer literacy, including email, file organization, and basic troubleshooting.
• Excellent time management skills: ability to prioritize tasks and meet deadlines independently.
• Professional demeanor with a high level of integrity and discretion.
• Quick learner who is willing to grow and adapt to new tools or tasks.
• Detail-oriented and able to handle multiple responsibilities efficiently.
• Prior experience in a virtual assistant, administrative support role or as a receptionist.
• Familiarity with CRM systems, basic bookkeeping software, or cloud storage platforms is a plus.
• Previous experience in sales, cold calling, or customer service.
• Ability to work independently and remotely with minimal supervision.
• Must have a Windows computer (Windows 10 or newer) that is less than 4 years old.
• Two monitors and a high-speed fiber network or Starlink internet.
• Compensation in USD.
• Full-time position with 40 hours per week.
• Great work environment with potential for growth.