Virtual Assistant

United Window & Door; Remote; USD 10,000 - 60,000; Part time

Job summary

A dynamic company is looking for a Virtual Assistant to provide administrative, operational, and digital marketing support. The ideal candidate will have at least 3 years of administrative experience and 1 year of remote work experience. This part-time, remote role offers an hourly rate of $22–$28 depending on experience, with a minimum availability of 20 hours per week. Join a team that values commitment, detail, and high-quality work in a virtual environment.

Qualifications

• 3+ years of administrative, operational, or project coordination experience required.
• 1+ years of remote work experience needed.
• Excellent communication skills are essential.
• Must have reliable internet and a distraction-free workspace.
• Experience in managing multiple clients and priorities required.

Responsibilities

• Manage client inboxes and calendars.
• Coordinate meetings and appointments.
• Conduct research and compile reports.
• Prepare presentations and internal documents.
• Provide light HR and finance support.

Skills

3+ years of administrative experience

1+ years of remote work experience

Excellent written and verbal communication skills

Proficiency with Microsoft Office

Proficiency with Google Workspace

Proficiency with Zoom

Proficiency with Slack

Proficiency with project management tools

Ability to manage multiple clients

Self-motivated and adaptable

Education

Bachelor's degree preferred

Tools

Zoom

Slack

Microsoft Office

Google Workspace

ClickUp

Asana

Trello

Notion

Monday.com

ChatGPT

Zapier

Job description

Position: Virtual Assistant

Hourly Rate: $22–$28 depending on experience (set rate decided upon hire)

Minimum Availability: 20 hours/week

Part-Time | Remote (U.S. only)

If youre a driven, experienced administrative professional who thrives in meaningful partnerships and brings a personal touch to professional excellence—you might be the perfect fit for our team.

Responsibilities: Where Passion Meets Performance

Our talented team of virtual assistants feel confident in successfully executing all of the following tasks and responsibilities:

Executive Administrative Support

• Manage client inboxes and calendars
• Coordinate meetings, appointments, and scheduling
• Conduct research and compile findings or reports
• Prepare presentations, agendas, and other internal documents
• Book and manage travel, expenses, and logistics
• Provide light HR and finance support (invoicing, contracts, etc.)
• Act as a liaison between the client and their team or customers

Operations Support

• Document and maintain standard operating procedures (SOPs)
• Organize digital files, CRMs, and shared drives
• Support onboarding and offboarding workflows
• Collaborate with vendors and external partners
• Assist with launches, events, or internal initiatives

Digital Marketing Support

• Schedule or publish content across social media platforms
• Create or update branded assets using Canva
• Draft, proofread, and edit marketing copy or newsletters
• Support light website or blog updates
• Track engagement and flag trends or performance metrics

What Sets You Apart

You're not just capable—you're committed. You:

• Communicate clearly and confidently across diverse personalities
• Bring a warm, friendly presence while staying polished and professional
• Take pride in details and deliver consistent, high-quality work
• Anticipate needs, solve problems creatively, and bring calm to chaos
• Thrive in a fast-moving, virtual environment and adapt gracefully to shifting priorities
• Embrace new technology and continuous learning
• Handle sensitive information with discretion and integrity
• Are self-motivated, adaptable, and team-oriented

Requirements

• 3+ years of administrative, operational, or project coordination experience. Direct assistant experience is required, but an official assistant job title is not.
• 1+ years of remote work experience
• Ability to independently manage multiple clients and priorities
• Excellent written and verbal communication skills
• Reliable computer (Mac or PC with webcam), high-speed internet, and a distraction free remote workspace
• Proficiency with Microsoft Office, Google Workspace, Zoom, Slack, and project management or AI tools (e.g., ClickUp, Asana, Trello, Notion, Monday.com, ChatGPT, Zapier)
• Bachelors degree preferred

Additional Information

• Must reside within the continental U.S. year-round. International applicants will be automatically disqualified
• At least 20 hours/week of availability during business hours (Monday–Friday, 9am-5pm)
• All candidates complete a comprehensive skills assessment as part of the application
• Applicants will be subject to a background check if hired

We are an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment where everyone feels seen, valued, and empowered.

Work Location: Remote