Virtual Assistant

Labile; United States; Remote; USD 10,000 - 60,000; Full time

Job summary

A media and marketing agency is seeking a Virtual Assistant to provide administrative support directly to the CEO in a fully remote capacity. The role requires excellent communication skills and at least two years of relevant experience. Responsibilities include managing schedules, email correspondence, and preparing business documents. The position offers a competitive salary and a remote work environment, ideal for those looking to contribute to a growing team.

Benefits

Financial compensation between NGN200,000 and NGN250,000

Monthly internet subscription allowance

Monthly fuel allowance

HMO & Pension

Opportunities for professional development

Qualifications

• Minimum of 2 years of proven experience as a Virtual Assistant or in a similar role.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Ability to adapt quickly in a fast-paced environment.

Responsibilities

• Manage calendar, appointments, and meeting schedules.
• Handle email correspondence and draft professional responses.
• Conduct light business research and prepare summaries.

Skills

Excellent written and verbal English communication skills

Strong organizational and time-management skills

Proficiency in Google Workspace and Microsoft Office Suite

Self-motivated and able to work remotely

Attention to detail

Strong interpersonal skills

Proactive mindset

Education

Completed NYSC

Tools

Trello

Slack

Job description

Things have gotten busier than ever, and I’m hiring a Virtual Assistant to work directly with me. It’s a full-time remote role.

If this sounds exciting to you, check out the full JD and application instructions. Applications close October 2, 2025.

Please share if you know someone who might fit.

Many thanks, Emmanuel.

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Heya, my name is Emmanuel, and I am the CEO/Founder of Labile. Things have gotten busier than ever, and I am looking to work with an amazing Assistant to take many administrative tasks off my desk. This is a fully remote role, so it is commonly referred to as a Virtual Assistant. You get the point anyway...

Labile is a media and marketing agency operating in the UK and Nigeria. We are a team of marketing and media professionals who think limitlessly and strive to deliver bold projects and brands.

As we scale across these two markets, being a first-time CEO has gotten tougher, and I need your help to put my desk in order. Do you think this is your calling? Please apply, and let’s talk about the possibilities of working together.

Speak to you soon!

Key Responsibilities

• Manage my calendar, appointments, and meeting schedules, ensuring efficient use of time.
• Handle email correspondence, draft professional responses, and prioritize urgent matters.
• Maintain well-organized digital files, records, and reference materials.
• Assist in preparing, editing, formatting, and/or sending business documents such as proposals, presentations, reports, and client communications.
• Manage follow-ups with clients, partners, and stakeholders to ensure timely responses.
• Maintain accurate and updated records of client and business interactions.
• Conduct light business research and prepare summaries to support decision-making or business development opportunities.
• Monitor project timelines and milestones, ensuring tasks and deadlines are met.
• Update and maintain tasks using project management tools. Trello is currently used.
• Liaise with internal team members, contractors, and external vendors for smooth project execution.
• Prepare concise meeting agendas, record action points, and circulate follow-up notes.
• Assist in tracking deliverables, maintaining accountability, and ensuring progress reporting.
• Assist with scheduling content across social media platforms.
• Provide reliable, trusted support to ensure smooth day-to-day operations.
• Anticipate needs and proactively offer solutions to ease workload.
• Adapt to evolving responsibilities as the agency grows and business needs change.
• Represent the user and the agency professionally in all communications.
• Uphold high standards of integrity, reliability, and confidentiality at all times.

Person Specification

• Must have completed NYSC at the time of application.
• Excellent written and verbal English communication skills; able to draft polished, client-ready documents. This is essential, as you will draft top-level business documents and attend multiple meetings.
• Applicants must be 28 years or younger at the time of application. Marital status is not a factor.
• Minimum of 2 years of proven experience as a Virtual Assistant, Executive Assistant, or in a similar administrative role.
• Strong background in administrative management, document preparation, and professional correspondence.
• High level of professionalism, reliability, and trustworthiness.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Proficiency in Google Workspace and Microsoft Office Suite.
• Comfortable using Trello and Slack.
• High level of attention to detail, ensuring accuracy and quality in all work.
• Self-motivated and able to work remotely with minimal supervision.
• Proactive mindset, capable of anticipating needs and offering solutions.
• Ability to adapt quickly in a fast-paced, growing business environment.
• Strong interpersonal skills; able to communicate confidently and professionally with clients, partners, and team members.
• Flexible and resilient, with a growth-oriented mindset and willingness to learn new tools or processes.
• Prior experience in and/or knowledge of digital marketing, advertising, or creative industries is an advantage but not mandatory. If unavailable, must demonstrate potential for learning on the job.
• Familiarity with CRM systems is desirable, but can be learned on the job.
• Basic knowledge of bookkeeping, invoicing, or financial record-keeping is an added advantage.
• Ability to coordinate across multiple time zones when required.
• Above all, you must be smart. A smart person will tick most of these boxes naturally.

Why Join Labile to Work With Me?

• Financial compensation between NGN200,000 and NGN250,000.
• Monthly internet subscription allowance.
• Monthly fuel allowance.
• HMO & Pension.
• A collaborative, innovative, and inclusive company culture.
• Opportunities for professional development and growth.
• Enjoy full flexibility in a remote-first role.

How to Apply

If this role excites you and you meet the person specification above, here’s how to apply:

Stage 1 – General Application: Send an email with the subject line: “Application for Emmanuel’s Virtual Assistant” to the applicable email address and cc [e-mail]. Please include:

• A short cover letter (max 300 words) introducing yourself, why you’re a strong fit, and one thing about Labile that resonates with you.
• An up-to-date CV/Resume.

Step 2 – Practical Writing Test: Shortlisted applicants will be invited to complete a short writing test designed to assess written and verbal communication skills.

Step 3 – Final Interview: Candidates who perform strongly in the writing test will be invited to a virtual interview with HR and the founder to assess professional fit and readiness to take on the role.

Timeline

The entire process (from application to hiring) is expected to take between 2 and 3 weeks.

Job Type: Full-time

Work Mode: Remote.

P.S.: This is not a freelance remote gig. It is a full-time job. Please do not entertain conversations about freelancing.

Application Deadline: Thursday, October 2, 2025.

Good luck!

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