Virtual Administrative Assistant

Cardinal Point Strategies; New Jersey; Remote; USD 32,000 - 44,000; Part time

Job summary

A strategic advisory firm is seeking a qualified Administrative Assistant to join their team. This role involves coordinating executive schedules, office management, and client relations in a dynamic environment. Ideal candidates will have administrative experience for C-suite executives, excellent organizational skills, and proficiency in Microsoft Office applications. Compensation will be commensurate with experience. Interested candidates should submit their resume and cover letter.

Qualifications

• Must have prior experience in a professional office.
• Ability to work well with all levels of management.
• Experience in handling confidential and sensitive materials.

Responsibilities

• Coordinate activities, multi-disciplinary office management.
• Prepare documents and reports for executives.
• Arrange meetings and conference calls.

Skills

Excellent interpersonal skills

Detail-oriented

Multi-tasking capabilities

Strong communication skills

Microsoft Office proficiency

Education

Experience in administrative role for C-suite

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

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CEO at Cardinal Point Strategies | Chief Policy Advisor to Rutgers Miller Center on Policing | Former Member - US DHS Advisory Council |…

Title:Administrative Assistant

Location:Virtual

Employment Type:PT

Job Description:

Professional strategic advisory and consulting firm seeks a qualified Administrative Assistant to join our growing team in a fast-paced and dynamic work environment.

Core Duties: The Administrative Assistant will be responsible for the coordination of activities (operations and planning), multi-disciplinary and comprehensive day-to-day office management, basic bookkeeping, and coordination of senior executive schedules. Responsibilities include coordinating video/voice conference calls on behalf of CEO and clients, making travel and meeting arrangements, preparing documents and reports, and client relations.

• Coordination of the executive schedules including internal and external obligations
• Arranging meetings and conference calls, handling communication and travel arrangements, and processing related functions and documentations
• Coordination and prioritization of the executives’ daily appointments and business obligations
• Performs other related project assistance and client service functions as required
• Assist executives with project management related tasks, assignments and deliverables

Key Competencies Include: Self-starting, detail-oriented professional with superior multi-tasking capabilities and ability to use independent judgment to manage multiple schedules, competing priorities and deadlines in a fast-paced environment. Ability to work well with all levels of internal management and project/support staff, as well as outside clients and vendors.

• Excellent interpersonal, organizational and administrative skills with a strong attention to detail
• Strong communication, research, word processing and writing ability
• Trusted, reliable team player comfortable working with confidential and sensitive materials
• Strong command of Microsoft Office applications (Word, Excel, Outlook), Windows Operating Systems, and willingness to learn new applications
• Experience in completing expense reports using internal and client templates (Excel/Word)
• Experience in social media networking and marketing a plus

Education/Work Experience: Experience working in an administrative role for C-suite or management in a professional services firm.

Compensation: The final candidate will receive a compensation package commensurate with experience.

**Note: This is not an entry level office position -- you must have prior experience in a professional office.

Resumes without necessary experience will not be considered. Due to the nature of the position there will be a background check required before commencement of employment.

Qualified candidates should submit a combined cover letter, resume and salary requirements to [e-mail].

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Government Relations Services

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