VIP Medical Assistant Lead

Vanderbilt Health; Hendersonville (TN); On-site; USD 52,000 - 76,000; Full time

Job summary

Vanderbilt Health seeks a Lead Medical Assistant to oversee the clinical assisting team and coordinate daily clinic operations. You will perform hands-on duties such as preparing patients for exams, taking vital signs, assisting providers, and managing medication administration while leading training and staff development.

This role includes ensuring compliance with healthcare regulations and organizational policies.

Qualifications

• Graduate of an approved discipline-specific program (Required).
• 2 years relevant work experience.
• Clinical competencies in basic patient care tasks (vital signs, phlebotomy, specimen collection, medication administration) and accurate patient documentation.

Responsibilities

• Oversees and coordinates daily activities of the medical assisting team to ensure smooth clinic operations and high-quality patient care.
• Provide training and support to staff; onboard and develop skills.
• Monitor workflow and ensure compliance with healthcare regulations and organizational policies.
• Lead onboarding and ongoing staff development; act as lead trainer for onboarding and skills development.
• Assist providers with exams, patient preparation, and routine procedures; perform phlebotomy and vital signs as needed.
• Coordinate emergency staffing for high-volume clinics.

Skills

Planning & Organizing

Environment of Care

Clinical Competencies

Clinical Documentation

Medical Terminology

Patient Scheduling

Education

Graduate of approved discipline-specific program

Job description

Discover Vanderbilt Health : With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.Organization:VIP Walgreens MAs - Region BJob Summary:The Lead Medical Assistant oversees and coordinates the daily activities of the medical assisting team to ensure smooth clinic operations and high-quality patient care. This role combines hands-on clinical duties—such as preparing patients for exams, taking vital signs, administering medications, and assisting providers—with leadership responsibilities, including training staff, assigning tasks, monitoring workflow, and ensuring compliance with healthcare regulations and organizational policies..KEY RESPONSIBILITIESCheck in monthly with new MAs for the first 6 monthsProvide support and guidance to struggling MAsConduct “Cup of Coffee” peer-to-peer mentoring sessionsDrive standardization of processes and workflowsServe as lead trainer for onboarding and skills developmentEmergency staffing to high volume clinicsTECHNICAL CAPABILITIESPlanning & Organizing (Fundamental Awareness): Demonstrates ability to anticipate basic resource needs, identify discrete tasks, set priorities, define dependencies, schedule activities, meet deadlines, and organize work for own assignments and responsibilities. Appropriately matches equipment, and capital resources to task demands. Prepares and presents clear and accurate status reports on projects and assignments.Environment of Care (Novice): Demonstrates sufficient fundamental proficiency with set up and maintenance of patient exam room, supplies and equipment.Clinical Competencies (Novice): Demonstrates sufficient fundamental proficiency to assist and perform clinical care including but not limited to vital signs, phlebotomy, specimen collection, medication administration and point of care testing as directed by unit standards.Clinical Patient Documentation (Novice): Possesses sufficient fundamental proficiency to successfully demonstrate patient documentation in practical applications of moderate difficulty. Generally works under the direction of others while accomplishing assignments. Contributes to the nursing assessment by collecting, reporting, and recording objective and subjective data in an accurate and timely manner.Medical Terminology & Documentation (Novice): Possesses sufficient fundamental proficiency to successfully demonstrate medical terminology and documentation in practical applications of moderate difficulty.Patient Scheduling (Novice): The ability to coordinate and schedule patient appointments, surgeries and other office visits with various computer systems in the hospital or clinic.Our clinical and nursing support roles are at the center of all we do, helping us be the world leader in advancing personalized health. We support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose. We support each other and encourage excellence among all who are part of our workforce.Core Accountabilities:* Organizational Impact: Performs tasks that are typically routine that may impact team's performance with occasional guidance. * Problem Solving/ Complexity of work: Utilizes some discretion and research to solve routine problems. * Breadth of Knowledge: Applies knowledge of standards, established processes and procedure that apply to your own job. * Team Interaction: Provides guidance to entry level co-workers.Core Capabilities :Supporting Colleagues : Develops Self and Others: Continuously improves own skills by identifying development opportunities.- Builds and Maintains Relationships: Seeks to understand colleagues' priorities, working styles and develops relationships across areas.- Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner. Delivering Excellent Services: - Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service.- Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns in a timely manner. - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality: - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards. - Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively : - Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources. - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation : - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them. - Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. - Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.Position Qualifications:Responsibilities:Certifications:Work Experience:Relevant Work ExperienceExperience Level:2 yearsEducation:Graduate of an approved discipline specific program (Required)This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.