Violations Coordinator

Fairstead ESC LLC; New York (NY); On-site; USD 73,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Vision Plans

401(k) Retirement Plan

Paid Holidays

PTO

Sick days

Life Insurance

Flexible Spending Account

Pet Insurance

Disability Insurance

Job summary

Fairstead is seeking a Violations and Compliance Coordinator to manage NYC agency laws, regulations, and violations across its portfolio. The role focuses on organizing data from multiple sources to support the Property Management team and ensure timely compliance across facilities.

Ideal candidates are highly organized, detail-oriented, and experienced with NYC regulatory processes, including HPD, DOB, ECB, and related inspections.

Qualifications

• Experience in property management with a focus on facilities compliance.
• Experience with managing complaints and violation removal in NYC.
• Highly organized and detail oriented.
• Experience closing out permits and violations.
• Extensive knowledge of HPD, DOB, ECB procedures and hearings.
• Experience with elevator and boiler annual inspections.
• Ability to manage multiple tasks (violations, hearings, court cases).
• Strong written and verbal communication across cultures and levels.

Responsibilities

• Maintains and tracks progress of all NYC portfolio-wide compliance items.
• Tracks and ensures completion of all annual and periodic facilities compliance/inspection items.
• Ensures inspections are conducted and code compliant (facade, sprinkler, backflow, boiler, fire extinguishers).
• Manages and leads close out process for violations with periodic reporting.
• Investigates building violations (FDNY, DOB, ECB, DOMH, DEP).
• Tracks commercial tenants’ compliance with lease obligations.
• Performs administrative work to support Property Management.
• Performs additional duties as assigned.

Skills

Facilities compliance

NYC regulations

Organized

Detail oriented

Permit/violation closing

Tools

Microsoft Excel

Microsoft Word

MS Project / reporting tools

Job description

Fairstead is a purpose-driven real estate firm dedicated to building affordable communities across the country. Headquartered in New York, with offices in Colorado, Florida, and Washington DC, Fairstead owns and manages a portfolio of more than 30,000 apartments, including pipeline, across 28 states. As an integrated owner, operator, and innovator, Fairstead brings development, construction, and property management under one unified platform to deliver high-quality affordable housing that serves our residents at scale.

At Fairstead, we believe affordable housing should be thoughtfully designed, professionally managed, and responsibly operated. We seek to create and preserve housing that serves residents while delivering long-term value to communities, partners, and stakeholders.

Fairstead challenges industry norms through our tech-forward, entrepreneurial approach to affordable housing. In addition to core real estate capabilities, we operate innovative service lines designed to improve resident outcomes, strengthen communities, and drive operational efficiency. We embrace digital transformation, data-driven decision-making, and emerging technologies, including AI, to build scalable systems that support sustainable growth, grounded in a culture of entrepreneurship, innovation, partnership, dedication, and integrity.

Fairstead is seeking a Violations and Compliance Coordinator to handle NYC Agency Laws, Regulations, and Violations pertaining to portfolio compliance as it relates to facilities. The ideal candidate is organized and can consolidate large amounts of data from different sources to organize best and support the Property Management Team.

RESPONSIBILITIES:

• Maintains and tracks progress of all NYC Portfolio wide compliance items

• Tracks and ensures completion of all annual and periodic facilities compliance/inspection items including window guards, fire safety, boilers, elevator records, sprinkler/standpipes, and other required inspections

• Ensures the required inspections of façade (FISP), sprinkler, backflow, boiler, fire extinguishers and standpipe inspections are conducted and code compliant

• Manages and Leads close out process for all violations including tracking and periodic internal reporting

• Investigates and researches building violations set forth on each property, e.g., FDNY, DOB, ECB DOMH, DEP, etc.

• Tracks and ensures commercial tenants are compliant with their lease obligations

• Performs additional administrative work as needed to best support the Property Management team and company as a whole

• Performs additional duties as assigned

Benefits:

• Generous employer contribution for Medical Insurance through Meritain Health.

• Employer Paid Vision Plans.

• Company Matched 401(k) Retirement Plan: 100% of the first 3%; 50% of the next 2%.

• 12+ paid Holidays.

• 15 days of PTO.

• 7 Sick days.

• Employer Paid Life Insurance.

• Flexible Spending Account.

• Nationwide Pet Insurance.

• Disability Insurance.

• Laser Correction Discount.

• Employee Discounts on appliances, apparel, and more.

QUALIFICATIONS:

To perform the job successfully, the following skills and/or experience is required to qualify for the position.

• Experience working in either Property Management with a focus on facilities compliance or have a background in expediting.

• Experience with managing complaints and violation removal in NYC

• Highly organized

• Detail Oriented

• Experienced with closing out permits and violations.

• Extensive knowledge of: HPD, DOB, ECB procedures, guidelines and hearings and FDNY & DHCR procedures and guidelines.

• Elevator and Boiler Annual Inspections

• Ability to handle multiple tasks including violations, certificate of corrections, hearings, submissions, and court cases in a simultaneous manner.

• Ability to effectively communicate across cultures and different levels of skill and education, specializing in compliance and property management relations.

• Requires exceptional written/verbal communication and organizational skills.

• Reporting using various Microsoft Suite programs.

Exact compensation may vary based on skills, experience, and location.

Salary Range

$73,000-$75,000 USD

Diversity in backgrounds and experiences is key to Fairstead's success. Being an equal opportunity employer is a central tenet of our philosophy that shapes who we are and the communities we serve. Our goal is to ensure competitive total compensation that is commensurate with experience, location, and other market benchmarks.

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