Vigilance Reporting Specialist

Philips; Nashville (TN); Hybrid; USD 63,000 - 88,000; Full time

Benefits offered by this job

PTO

401(k) match

Education reimbursement

Stock purchase plan

Job summary

Philips is seeking a Vigilance Reporting Specialist in the Nashville/Plymouth area to lead complex post-market investigations from intake to closure. You will analyze complaints for safety issues, perform root cause analyses, and document findings with actionable resolutions.

The role requires a degree in Medical Sciences or related field and 4+ years of relevant experience, with knowledge of CAPA processes and QMS standards. Hybrid office/remote work is possible.

Qualifications

• Bachelor's degree in Medical Sciences or related field with 4+ years' experience.
• Experience with medical devices, quality assurance/control, or complaint management.
• Knowledge of post-market surveillance, QMS, regulatory requirements, and CAPA methodologies.

Responsibilities

• Lead complex post-market complaint and adverse-event investigations from intake to closure.
• Analyze complaint data to identify trends and safety concerns; develop investigation plans.
• Ensure accurate coding and records; prepare customer and internal response letters.
• Support training and qualification of new investigators on complaint handling and regulatory requirements.

Skills

Investigation leadership

Data analysis

Regulatory compliance

Root cause analysis

Training investigators

Cross-functional collaboration

Education

Bachelor's degree in Medical Sciences

Healthcare management

Industrial Engineering

Supply Chain Management

Tools

QMS software

CAPA system

Job description

Vigilance Reporting Specialist

Job Description In this role you You will lead complex post-market complaint and adverse-event investigations from intake through closure, ensuring accurate records, timely resolution, regulatory compliance, and clear customer or internal responses. You will also analyze complaint data for product and safety issues, partner cross-functionally on technical investigations, and support the training of new investigators.

Your role

• Lead complex complaint and adverse-event investigations, including good-faith follow-up, product or service analysis review, root cause analysis, and clear documentation of findings, actions, and resolution.
• Analyze complaint data and supplementary information to identify trends, defects, safety concerns, and potential product improvements; develop investigation plans and partner cross-functionally on technical investigations.
• Ensure accurate complaint coding and records, coordinate new coding requests, and update complaints as information or codes become available.
• Prepare and review customer response letters and internal responses, escalating complex matters for resolution or regulatory reporting when appropriate.
• Support the training and qualification of new investigators on complaint handling processes, regulatory requirements, and best practices.

You're the right fit if

Bachelor's degree in Medical Sciences, Healthcare Management, Industrial Engineering, Supply Chain Management, or a related field; or vocational education with at least 4 years of relevant experience.

Experience in medical devices, quality assurance or control, clinical research, complaint management, or a related area.

Knowledge of post-market surveillance, QMS and regulatory requirements, technical documentation, data analysis, root cause analysis, and CAPA methodologies.

Medical-device vigilance reporting experience is a plus.

You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this Office/Remote position.

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations. This is an office role.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others. Learn more about our business. Discover our rich and exciting history. Learn more about our purpose. Learn more about our culture.

Philips Transparency Details

The pay range for this position in Nashville TN is $63,000 to $88,200 Annually. The pay range for this position in Plymouth MN is $67,000 to $92,600 Annually. The actual base pay offered may vary within the posted ranges depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity.

In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives may be offered.

• Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more.

Details about our benefits can be found here. At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case.

Additional Information

US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future. Company relocation benefits will not be provided for this position. For this position, you must reside in or within commuting distance to Nashville TN or Plymouth MN.

This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates.

Equal Employment and Opportunity

Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace. At Philips, we believe that every human matters. As a global health-tech leader, we focus on improving people's health and wellbeing through meaningful innovation. The people who work here share our passion and are motivated to bring this purpose to life. For more than 130 years, we have been creating technologies and innovations that improve people's lives and support healthcare practitioners. Headquartered in the Netherlands and operating in more than 100 countries globally, we focus our advanced technology and deep clinical and consumer insights on Precision Diagnosis, Image Guided Therapy, Enterprise Informatics, Monitoring/ Connected Care, Sleep & Respiratory Care and Personal Health. Together, we deliver better care for more people because we believe that every human matters. That's why we're taking steps to create an environment where we acknowledge and embrace our differences and uniqueness and listen to and value each other's views. When people feel cared for and listened to, they bring their best qualities to work, leading to better collaboration, communication, innovation and success. It is the policy of Philips to provide equal employment and advancement opportunities to all qualified employees and applicants for employment without regard to race, color, religion, sex, pregnancy/childbirth or related medical conditions, age, ethnic or national origin, sexual orientation, gender identity or expression, physical or mental disability, genetic information, citizenship status, veteran or military status, marital or domestic partner status or any other characteristic protected by law. As an equal opportunity employer, Philips is committed to fostering a culture where all are treated with respect and professionalism. To ensure reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance. Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug-free workplace.

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