Video Production & Planning Coordinator – Hybrid NYC

thenewyorktimes; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

The New York Times is seeking a Video Production and Planning Coordinator in New York, NY to support the expansion of the Shows department. You will pilot workflows, keep productions organized, and hit deadlines across pre- through post-production in collaboration with video operations and studio management.

You will coordinate with editorial teams, producers, and leadership, draft production docs, maintain Airtable, and help manage schedules.

Qualifications

• Minimum 2 years coordinating or planning in a newsroom or editorial environment.
• Familiarity with Google Workspace, Airtable, Miro and other project management tools.
• Proven organizational or project management skills, including experience tracking multiple projects and deadlines.
• Basic data analysis skills and comfort working in spreadsheets to track assignments, schedules and performance.
• Experience working with or around audio or video production (e.g., podcasts, studio shoots, field shoots, editing workflows)

Responsibilities

• Coordinate and track many moving parts of the department's projects from pre-production through post-production, in collaboration with the video operations team and studio management.
• Partner early in product development to coordinate rollouts across show teams, working closely with the Strategy and Operations Deputy to develop communications plans, engage the right stakeholders at the right time, and support the implementation of new workflows.
• Draft call sheets and other production documentation for field and studio shoots
• Communicate project status with stakeholders and leadership to ensure productions are on track for reviews, standards and legal checks, and publishing deadlines.
• Coordinate production handoffs between staff working on projects in different time zones or on varying shifts, ensuring continuity of information and materials.
• Work with studio management to coordinate scheduling and production needs for podcast‑video shoots and other video productions.
• Coordinate many parts of Shows collaborations and related programming work, including but not limited to: Building and maintaining the Airtable each morning; Sending the end‑of‑week assignment note to producers that summarizes upcoming priorities, deadlines and owners; Working with the Watch tab team and show producers to ensure podcast videos and related clips are correctly entered, tracked and updated in Scoop and other newsroom systems; Helping organize launches; Identify opportunities to improve workflow, project tracking and automated reminders for production updates, including how we use Airtable, Scoop, Google Sheets and other tools; Manage workflow and process documentation; Provide support on shoots when needed, including welcoming freelancers, escorting them to studios, coordinating with studio staff, and helping to ensure production runs smoothly; Help with talent coordination (add guests to envoy, bringing them up to the studio), maintain the greenroom; Demonstrate support

Skills

Google Workspace

Airtable

Miro

Project management

Data analysis

Video production

Tools

Scoop

Google Sheets

Airtable

Job description

The New York Times is seeking a Video Production and Planning Coordinator in New York, NY to support the expansion of the Shows department. You will pilot workflows, keep productions organized, and hit deadlines across pre- through post-production in collaboration with video operations and studio management.

You will coordinate with editorial teams, producers, and leadership, draft production docs, maintain Airtable, and help manage schedules.