Video Production Coordinator

Hoff Studios; New York (NY); On-site; USD 55,000 - 65,000; Full time

Job summary

Join a dynamic production company where creativity and innovation meet. As a Production Coordinator, you'll play a pivotal role in managing high-profile projects, collaborating with industry leaders, and ensuring smooth operations. This role offers a unique opportunity to gain exposure to all aspects of production, from planning to execution, while working in a supportive environment that values your contributions. If you're passionate about the entertainment industry and eager to grow your career, this is the perfect opportunity for you.

Benefits

Health Insurance

Paid Time Off

Professional Development Opportunities

Qualifications

• Experience in a Production Coordinator role within media or entertainment.
• Strong organizational and multitasking skills in fast-paced environments.

Responsibilities

• Manage production schedules and logistics for various projects.
• Organize permits and ensure compliance with regulations.

Skills

Organizational Skills

Multitasking

Communication Skills

Production Management Tools

Problem Solving

Education

2+ years in Production Coordination

Tools

StudioBinder

Airtable

Microsoft Office Suite

Job description

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This range is provided by Hoff Studios. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$55,000.00/yr - $65,000.00/yr

Direct message the job poster from Hoff Studios

• Work closely with producers, directors, and department heads to create and manage production schedules, book crew, and send call sheets.
• Handle bookings for locations, talent, crew, equipment, and transportation.
• Organize permits and ensure compliance with legal and safety regulations.
• Act as the central point of communication for all production-related updates and logistics.
• Maintain meticulous documentation of production activities, including contracts, receipts, and reports.
• Serve as the main point of contact during productions, ensuring all operations run smoothly and on schedule.
• Maintain professionalism and confidentiality when working with celebrity talent and high-profile clients.
• Troubleshoot any logistical or operational challenges that arise, keeping a calm and solutions-oriented demeanor.
• Facilitate a smooth transition between production and post-production teams, ensuring timely delivery of assets.
• Manage deliverables timelines, working with editors and producers to meet deadlines.
• Track and organize all media assets for easy accessibility.

Office Management:

• Maintain an organized, efficient, and welcoming office environment, ensuring all supplies, equipment, and resources are well-stocked and functional.
• Oversee studio calendars, including bookings for meetings, shoots, and events.
• Act as a liaison between the office team and external vendors or service providers.
• Assist with the onboarding of new hires, freelancers, and contractors, ensuring they have the tools they need to succeed.

Intern Program Management:

• Develop and oversee a structured intern program that offers valuable, hands-on experience for aspiring production professionals.
• Manage intern recruitment, onboarding, and training, ensuring they are aligned with Hoff Studios' standards and culture.
• Delegate meaningful tasks to interns and provide regular feedback to support their development.
• Coordinate intern schedules to align with production needs.

Professionalism and Celebrity Talent Management:

• Interact professionally with high-profile talent, celebrity guests, and clients, ensuring their needs are met with discretion and efficiency.
• Anticipate the unique needs of VIPs and create a seamless and comfortable experience for them on set and in the office.
• Uphold Hoff Studios’ reputation for professionalism and excellence in all interactions.

Opportunities for Growth:

• Collaborate directly with industry leaders and contribute to projects for top-tier clients, including Netflix, TUBI, and other global brands.
• Gain exposure to diverse aspects of production, from creative brainstorming to final delivery.
• Work in a supportive environment that values professional development and encourages innovation.
• Be part of a growing company where your ideas and contributions can directly impact success.

Qualifications and Skills

Required:

• 2+ years of experience in a Production Coordinator or similar role within media, entertainment, or advertising.
• Strong organizational and multitasking skills with the ability to prioritize in a fast-paced environment.
• Excellent written and verbal communication skills, including the ability to maintain professionalism under pressure.
• Proficiency with production management tools (e.g., StudioBinder, Airtable) and Microsoft Office Suite.
• A proactive problem solver with a positive attitude.

Preferred:

• Experience managing office operations or intern programs.
• Familiarity with NYC-based production resources, including local vendors, permits, and talent.
• Experience working with celebrity talent and high-profile clients.
• Knowledge of union and non-union guidelines.

Why Join Hoff Studios?

Hoff Studios is more than a production company—it’s a creative hub where storytelling and innovation thrive. As a Production Coordinator, you’ll work on exciting, high-profile projects while helping shape the future of our growing business. With opportunities to learn, grow, and make an impact, Hoff Studios offers a dynamic and rewarding career path.

Compensation:

• Competitive salary, commensurate with experience.
• Comprehensive benefits package, including health insurance, paid time off, and opportunities for professional development.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Marketing, Public Relations, and Writing/Editing

• Industries

  Entertainment

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