Video Production and Planning Coordinator

Socket.dev; New York (NY); Hybrid; USD 114,000 - 115,000; Full time

Benefits offered by this job

Annual bonus and RSU

Medical, dental, vision benefits

Flexible Spending Accounts

401(k) with company match

Employee stock purchase plan

Paid vacation/sick days

Parental leave

Tuition reimbursement

Professional development

Job summary

The New York Times is seeking a Video Production and Planning Coordinator to support the Shows department and scale new workflows. You will work closely with video operations, studio management, programming, and leadership to keep productions organized and on schedule.

In this in-office role based in New York City, four days a week with possible remote flexibility, you will manage multi‑part projects, draft production docs, coordinate talent and shoots, and help implement new workflows across

Qualifications

• Minimum 2 years coordinating or planning in a newsroom or editorial setting.
• Familiarity with Google Workspace, Airtable, Miro and project management tools.
• Proven ability to track multiple projects and deadlines concurrently.
• Basic data analysis skills and comfort with spreadsheets.

Responsibilities

• Coordinate and track departments' projects from pre- to post-production with teams.
• Draft production documentation and call sheets for shoots.
• Communicate project status to stakeholders and leadership.
• Coordinate scheduling and handoffs across time zones and shifts.
• Support shoots, welcome freelancers, and ensure smooth production runs.

Skills

Organizational skills

Project management

Data analysis

Deadline management

Newsroom coordination

Tools

Google Workspace

Airtable

Miro

Scoop

Google Sheets

Job description

The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for.

The New York Times is continuing to expand its video journalism with new and continuing shows offering extraordinary news coverage, important investigations and compelling conversations about culture and lifestyle. These shows come to life across our podcast feeds, in social media programming and on our own platforms.

We are seeking a Video Production and Planning Coordinator to support the expansion of the Shows department. You will help pilot and scale new workflows while keeping complex productions organized, on schedule and clearly communicated.

You are familiar with video or audio production and have a strong interest in an array of topics. You have a sharp eye for detail, can multitask and are able to prioritize to meet and help others hit deadlines. You are digitally savvy, a fast learner and motivated by problem‑solving. Confidentiality, collegiality, collaboration and diplomacy are essential, as is the assertiveness required to help hold teams to deadlines. You will work closely with colleagues across the newsroom, and in conjunction with the video operations team, studio management, programming teams, producers and department leadership.

This is an in-office position, based in New York City and includes regular attendance in the office four days each week. There may be some flexibility to work remotely per your departmental guidance. Some evening or weekend work may be required as news or production demands.

Responsibilities

• Coordinate and track many moving parts of the department's projects from pre‑production through post‑production, in collaboration with the video operations team and studio management.
• Partner early in product development to coordinate rollouts across show teams, working closely with the Strategy and Operations Deputy to develop communications plans, engage the right stakeholders at the right time, and support the implementation of new workflows.
• Draft call sheets and other production documentation for field and studio shoots
• Communicate project status with stakeholders and leadership to ensure productions are on track for reviews, standards and legal checks, and publishing deadlines.
• Coordinate production handoffs between staff working on projects in different time zones or on varying shifts, ensuring continuity of information and materials.
• Work with studio management to coordinate scheduling and production needs for podcast‑video shoots and other video productions.
• Coordinate many parts of Shows collaborations and related programming work, including but not limited to:
  • Building and maintaining the Airtable each morning
  • Sending the end-of-week assignment note to producers that summarizes upcoming priorities, deadlines and owners.
  • Working with the Watch tab team and show producers to ensure podcast videos and related clips are correctly entered, tracked and updated in Scoop and other newsroom systems.
  • Helping organize launches
• Identify opportunities to improve workflow, project tracking and automated reminders for production updates, including how we use Airtable, Scoop, Google Sheets and other tools.
• Manage workflow and process documentation
• Provide support on shoots when needed, including welcoming freelancers, escorting them to studios, coordinating with studio staff, and helping to ensure production runs smoothly.
• Help with talent coordination (add guests to envoy, bringing them up to the studio), maintain the greenroom
• Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.
• You will report to the Strategy & Operations Deputy.

Basic Qualifications

• Minimum 2 years of experience coordinating or planning in a newsroom or comparable editorial environment.
• Familiarity with Google Workspace, Airtable, Miro and other project management tools
• Proven organizational or project management skills, including experience tracking multiple projects and deadlines simultaneously.
• Basic data analysis skills and comfort working in spreadsheets to track assignments, schedules and performance.
• Experience working with or around audio or video production (e.g., podcasts, studio shoots, field shoots, editing workflows)
• Manage multiple projects at once.

Preferred Qualifications

• Excellent interpersonal, oral and written communication skills, including the ability to communicate clearly with editors, producers, engineers and other partners.
• An eagerness to work on a team that values trust, transparency, collaboration and empathy as key workplace principles.
• A passion for learning about new tools, video and audio journalism formats, and evolving audience habits.
• High-energy working style and optimistic attitude, with a keen sense of urgency and follow‑through.
• Strong judgment about when to esculate issues, ask questions or propose alternative approaches to keep work moving.
• Willingness and flexibility to work evenings or weekends when breaking news, live events or show schedules require it.

This position is represented by the NewsGuild of New York.

REQ-020443

Additional Compensation and Benefits

• Variable pay: annual bonus and restricted stock.
• Medical, dental and vision benefits.
• Flexible Spending Accounts (F.S.A.s).
• Company-matching 401(k) plan.
• Employee stock purchase plan.
• Paid vacation.
• Paid sick days.
• Paid parental leave.
• Tuition reimbursement.
• Professional development programs.

For roles in the U.S., dependent on your role, you may be eligible for variable pay, such as an annual bonus and restricted stock. Benefits may include medical, dental and vision benefits, Flexible Spending Accounts (F.S.A.s), a company-matching 401(k) plan, employee stock purchase plan, paid vacation, paid sick days, paid parental leave, tuition reimbursement and professional development programs.

For roles outside of the U.S., information on benefits will be provided during the interview process.

The annual base pay range for this role is between: $113,945 — $115,000 USD

Candidate Use of GenAI Tools

We’re excited to learn more about you and your experience. To keep our hiring process as fair and authentic as possible, we ask that you submit your own work and not use GenAI tools to generate substantive content during the application and interview process.

If you’re an engineering candidate, we’ll let you know what specific GenAI tools you are permitted to use for your technical assessment.

The New York Times Company is committed to being the world’s best source of independent, reliable and quality journalism. To do so, we embrace a diverse workforce that has a broad range of backgrounds and experiences across our ranks, at all levels of the organization. We encourage people from all backgrounds to apply.

We are an Equal Opportunity Employer and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The U.S. Equal Employment Opportunity Commission (EEOC)’s Know Your Rights Poster is available here.

The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email [e-mail]. Emails sent for unrelated issues, such as following up on an application, will not receive a response.

For information about The New York Times' privacy practices for job applicants, click here.