Vice President of Administration

CRE Recruiting, Inc.; Bethesda (MD); On-site; USD 150,000 - 230,000; Full time

Job summary

Zohorecruit is seeking a Vice President of Administration in Bethesda, MD to lead HR, operations, compliance, licensing, benefits, training, and post-acquisition integration for a private equity-backed real estate services platform. This high-impact, hands-on role requires a people-first mindset and the ability to build scalable processes in a lean environment.

The candidate will oversee the integration of 1099 contractors and W-2 staff, develop onboarding programs, and create organizational

Qualifications

• 8+ years blended Ops & HR experience.
• Experience with W2/1099 and multi-state teams.
• Experience integrating acquisitions into centralized operations.
• Proficiency with HRIS, ATS, CRM.

Responsibilities

• Oversee HR, operations, IT, compliance, and licensing.
• Lead onboarding & post-acquisition integration.
• Develop SOPs and scalable processes across functions.
• Design and oversee compensation, benefits, and performance programs.
• Ensure culture, retention, and scalable infrastructure as the company grows.

Skills

Operations leadership

HR management

Compliance

Payroll controls

Vendor management

Education

BS in Org Development

MS in Business Admin

SHRM cert

Tools

ATS

CRM

HRIS

Job description

We are a private equity-backed real estate services platform focused on consolidating and scaling a network of high-performing, transaction-oriented businesses. With a disciplined acquisition strategy and a focus on operational execution, we are building an integrated platform that prioritizes financial rigor, talent-driven growth, and long-term value creation. The company is entering a significant growth phase and seeks a finance executive capable of building institutional-grade infrastructure from the ground up.

The Vice President of Administration will serve as the senior administrativeexecutive of the operating company, assuming full responsibility for humanresources (HR), operations & corresponding technology, compliance, licensing,benefits, training, and post-acquisition integration.

This is a high-impact,hands-on leadership role, ideally suited for a candidate with a well-rounded HRand operations background supporting transaction-driven, service-basedbusinesses with a mixed talent pool of 1099 independent contractors (IC's) andW-2 employees (W2's).

The position requires apeople-first mindset, the ability to operate independently, implement scalableprocesses, and maintain precision in a lean environment. As the businessscales, this role will be central to ensuring a thriving company culture, andmaintaining a healthy, sustainable organization with high retention.

Key Responsibilities:

1. Human Resources

• Review administrative,operational, and compliance functions of acquisition targets; recommend andimplement standard operating procedures (SOPs) aligned with company goals andobjectives
  
• Oversee all employee records from post-acquisition through onboarding; centralize employee records in secure HRIS or filing system
  
• Standa rdize employee/1099related documentation, including, but not limited to: IC Agreement, IC PolicyManual, IC Offer Letter template, Employee Offer Letter template, EmployeePolicy Manual, Intellectual Property (IP), Confidentiality Agreement (CA), andMA Agreement (MA)
  
• C ollaborate withSVP of Corporate Development to create a best-in-class onboarding program toensure a seamless integration of staff, individual brokers, teams of brokers,and M&A acquisition targets that includes: 1 st week trainingprogram, appropriate paperwork, I9 verification, IT & systems set-up,initial platform training, website bio collection, press release coordination,welcome box with branded swag, and 30/60/90 day milestones with regularcheck-ins
  
• Along with the SVPof Corporate Development, create ideal organizational structure, jobdescriptions, and hiring plan to create leverage necessary to supportadditional acquisitions effectively
  

2. Compensation, Benefits, & Performance Management

• Collaborate with VP of Finance on internal controls with payroll/HRIS programs
  
• Implement ICHRA-based healthcare support model from initial discover
  
• Dev elop andimplement a performance management framework for broker administration andoperation staff members
• Structure compensationframeworks that support profitability, retention, and growth in consultationwith CEO, SVP of Corporate Development, and VP of Finance
  

3. Compliance & IT

• Conduct classification audit (W2 vs. 1099) across all staff and contractors to mitigate risk
• Review Broker-of-Record (BOR) information across entities, and establish SOPs for onboarding, managing, and auditing existing BOR relationships
• Establish SOPs related to broker licensure, and create a thorough compliance calendar with all associated continuing education (CE), license renewals, entities, and other filing dates across all jurisdictions
• Collaborate with SVP of Corporate Development to determine ideal structure for company intranet/client portal, from sourcing bids from IT vendors through testing, implementation, and internal training
• Conduct an IT security review, and establish SOPs and policies for passwords/password managers, device compliance, two-factor authentication (2FA), & shared credentials
• Provide training to Regional Managing Directors (RMDs) and Staff on new HR and compliance policies
  
• Personally manage all administration and operations functions in the early phase
• Oversee and streamline operational vendors to unified terms where possible (IT,HR,Facilities Management (FM)
  
• Build internal capacity over time as complexity and transaction volume increase
  

Requirements

Qualifications

Experience

• Minimum of 8 years of blended Operations & Human Resources experience, with at least 2-4 years in a leadership role
• Proven track record working with blended W2 & IC workforce, ideally working with teams in multiple states & regions
  
• Direct experience integrating acquisitions into a centralized operation

Industry Background

• Preference for experience in real estate services or similarly structured, transaction-heavy, service-oriented businesses
  

Technical Skills, Education, & Certifications

• Comprehensive understanding of standard Labor & Employment practices related to hiring, performance management, and firing
  
• Technologically savvy with experience using/administering systems such as Applicant Tracking Systems (ATS), Client Relationship Management systems (CRMs), Human Capital Management or Human Resource Information Systems (HCM or HRIS)
  
• BS or MS in Organizational Development, Human Resources Management, Business Administration, or SHRM certification preferred but not required

Compensation may be higher for a candidate with therequisite experience and qualifications.