Veterinary Receptionist (Care Coordinator) - Weekdays, 2nd Shift - Carolina Veterinary Speciali[...]

PetVet Care Centers; Charlotte (NC); On-site; USD 22,000 - 27,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid Parental Leave

401(k) with discretionary contribution

Team Member Pet Discounts

Emotional wellbeing support — Calm app

CE stipends and career development

Grant Circle relief fund

Local hospital culture backed by NC/NJ

Over 400 hospitals nationwide

Job summary

PetVet Care Centers – Carolina Veterinary Specialists – Charlotte is seeking a Care Coordinator who will perform administrative and customer service tasks, support the hospital, and handle appointments and billing with a calm, client-focused approach. This on-site role fits a busy, multi-hospital network dedicated to compassionate care.

Qualified candidates have at least 1 year in a reception setting and strong communication skills.

Qualifications

• Minimum 1 year of reception experience in a service environment.
• Ability to handle high-stress situations with professionalism.
• Strong communication and interpersonal skills.

Responsibilities

• Provide excellent front-desk service for clients and pets.
• Schedule appointments and manage lobby flow.
• Assist with billing and practice management tasks.
• Support veterinary team with patient flow and client information.

Skills

Customer service

Reception

Data entry

Education

High school diploma

Job description

PetVet Care Centers' Carolina Veterinary Specialists - Charlotte is currently seeking a Veterinary Receptionist (Care Coordinator) to join their team! As part of PetVet Care Centers, our mission is to improve the lives of animals and people — providing exceptional and compassionate care at every stage — for all the moments that matter. Because life is better with pets. We deliver the Ultimate Care Experience — every pet, every client, every time. That starts with a Culture of Care that supports our team members as much as the pets and clients we serve.

With more than 420 locally led hospitals and over 11,000 team members nationwide, we offer:

• Local autonomy with national support
• Career mobility and development opportunities
• A collaborative, inclusive environment where your wellbeing comes first

You care for pets. We care for you.

Position Overview

Join our team as a Care Coordinator who contributes to the success of a high-performing organization committed to delivering superior care and exceptional service. Performs a range of administrative and customer service tasks, providing valuable support to the hospital. Within the veterinary field, this position aligns closely with roles often titled Veterinary Receptionist, Customer Service Representative, or Client Care Specialist.

Carolina Veterinary Specialists – Charlotte in Charlotte, North Carolina, is a busy, multi-specialty and emergency hospital where a highly skilled team works collaboratively to provide advanced, compassionate care in a fast-paced and rewarding environment.

Key Responsibilities

• Provides excellent customer service in-person, over the phone, and during high-stress situations.
• Manages lobby flow, addresses concerns, calms distressed owners, and schedules appointments.
• Handles basic medical emergencies for pets and owners, ensuring safety and well-being.
• Assists with medication pickups, inquiries, and provides information about services and products.
• Inputs and manages data in practice management software, including billing and accounts.
• Assists with retail sales, weighing pets, processing faxes, and maintaining records.
• Reconciles cash drawer and performs end-of-day duties for accurate financial transactions.

Qualifications (Required)

• Applicants must be 18 years of age or older to be considered for this position
• At least 1 year of relevant experience in reception setting

Preferred Skills (Nice To Have)

• 2 years of experience in pet care setting

Schedule:

Monday-Friday from 4PM-12AM

What We Offer

We care deeply about supporting our team members — professionally and personally. Benefits include:

• Medical, dental, and vision insurance
• Paid Parental Leave (birth, adoption, foster)
• 401(k) with discretionary contribution
• Team Member Pet Discounts
• Emotional wellbeing support — including Calm app access and 24/7 EAP
• CE stipends and career development resources
• Grant Circle — a relief fund for team members facing personal hardship
• Local hospital culture backed by national resources

Pay Range

$16.20—$19.80 USD

At PetVet Care Centers, we’re committed to a Culture of Care — for pets, for the people who love them, and for the team members who make it all possible. With more than 400 hospitals across the U.S. and a team of over 11,000 dedicated professionals, including 1700+ veterinarians, we offer a unique blend of local leadership and national support that helps our hospitals thrive.

Our model is built on partnership, collaboration, and local medical autonomy, empowering each hospital to deliver high-quality care while benefiting from shared resources and a strong professional community. Whether you’re providing care in a hospital or supporting operations behind the scenes, PetVet is a place where you can grow your career, stay connected to your purpose, and make a meaningful impact.

You care for pets. We care for you.

PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V

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