Veterinary Receptionist (Care Coordinator) - Rancho Village Veterinary Hospital

PetVet Care Centers; La Mesa (CA); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical, dental, and vision

Parental leave

401(k)

Team member discounts

Calm app & 24/7 EAP

CE stipends

Relief fund (Grant Circle)

Local hospital culture

Job summary

PetVet Care Centers' Rancho Village Veterinary Hospital in La Mesa, California, seeks a dedicated Care Coordinator to support a high-performing team delivering exceptional patient and client service. The role combines administrative tasks with front-desk customer care in a busy veterinary practice.

The position emphasizes comfortable handling of billing, data entry, scheduling, and basic clinical support while promoting a culture of care for pets and people. Weekend availability is required.

Qualifications

• Minimum 1–2 years of strong customer service experience.
• High school diploma, GED or equivalent.
• Cash handling and clerical skills.
• Willing to work some weekends and holidays.
• Ability to lift up to 50 pounds.

Responsibilities

• Provides excellent customer service in-person, over the phone, and in high-stress situations.
• Manages lobby flow, addresses concerns, and schedules appointments.
• Handles basic medical emergencies for pets and owners, ensuring safety.
• Assists with medication pickups and inquiries, and explains services and products.
• Inputs and manages data in practice management software, including billing.
• Assists with retail sales, weighing pets, processing faxes, and maintaining records.
• Reconciles cash drawer and performs end-of-day financial tasks.

Skills

Customer service

Cash handling

Data entry

Scheduling

Flexibility

Education

High school diploma or equivalent

Tools

Avimark

Practice management software

Job description

PetVet Care Centers' Rancho Village Veterinary Hospital is currently seeking a Care Coordinator to join their team!

At PetVet Care Centers, our mission is to improve the lives of animals and people — providing exceptional and compassionate care at every stage — for all the moments that matter.

Because life is better with pets.

We deliver the Ultimate Care Experience — every pet, every client, every time. That starts with a Culture of Care that supports our team members as much as the pets and clients we serve.

With more than 420 locally led hospitals and over 11,000 team members nationwide, we offer:

• Local autonomy with national support
• Career mobility and development opportunities
• A collaborative, inclusive environment where your wellbeing comes first

You care for pets. We care for you.

Position Overview

Join our team as a Care Coordinator who contributes to the success of a high-performing organization committed to delivering superior care and exceptional service. Performs a range of administrative and customer service tasks, providing valuable support to the hospital. Within the veterinary field, this position aligns closely with roles often titled Veterinary Receptionist, Customer Service Representative, or Client Care Specialist.

Rancho Village Veterinary Hospital in La Mesa California, is looking for an experienced Care Coordinator with great service skills to join our amazing hospital. Established in 1981, as a one veterinarian practice, we have expanded to include 3 full time veterinarians on our team. We have been treating the East San Diego County's pets for over 40 years. What sets Rancho Village apart is their extended availability, offering full hours of operation on weekdays in addition to their comprehensive weekday services, ensuring that pets get the care they need when they need it most.

Key Responsibilities

• Provides excellent customer service in-person, over the phone, and during high-stress situations.
• Manages lobby flow, addresses concerns, calms distressed owners, and schedules appointments.
• Handles basic medical emergencies for pets and owners, ensuring safety and well-being.
• Assists with medication pickups, inquiries, and provides information about services and products.
• Inputs and manages data in practice management software, including billing and accounts.
• Assists with retail sales, weighing pets, processing faxes, and maintaining records.
• Reconciles cash drawer and performs end-of-day duties for accurate financial transactions.

Qualifications (Required)

• Applicants must be 18 years of age or older to be considered for this position.
• 1-2 years of strong customer service experience
• High school diploma, GED or equivalent combination of education, and/or experience.
• Knowledge of clerical procedures such as record keeping and organizational skills.
• Cash handling
• Must be flexible with scheduling and able to work some weekends and holiday.
• Tasks may involve extended periods of time at a keyboard or workstation and/or extended periods of time standing and/or walking.
• Some moderately physically demanding work, involving lifting or carrying up to 50 pounds.

Preferred Skills (Nice to Have)

• Prior veterinary medicine experience
• Avimark

Schedule

• 4 shifts during the week with 1 shift on the weekend (either Saturday or Sunday).
• Must have open availability for either Saturday or Sunday

What We Offer

• Medical, dental, and vision insurance
• Paid Parental Leave (birth, adoption, foster)
• 401(k) with discretionary contribution
• Team Member Pet Discounts
• Emotional wellbeing support — including Calm app access and 24/7 EAP
• CE stipends and career development resources
• Grant Circle — a relief fund for team members facing personal hardship
• Local hospital culture backed by national resources

Pay Range

$20—$20 USD

At PetVet Care Centers, we're committed to a Culture of Care — for pets, for the people who love them, and for the team members who make it all possible. With more than 400 hospitals across the U.S. and a team of over 11,000 dedicated professionals, including 1700+ veterinarians, we offer a unique blend of local leadership and national support that helps our hospitals thrive.

Our model is built on partnership, collaboration, and local medical autonomy, empowering each hospital to deliver high-quality care while benefiting from shared resources and a strong professional community. Whether you're providing care in a hospital or supporting operations behind the scenes, PetVet is a place where you can grow your career, stay connected to your purpose, and make a meaningful impact.

You care for pets. We care for you.

PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V

PetVet respects your privacy and is committed to protecting your personal information. Please see ourprivacy noticefor additional information about our data practices.