Experienced Veterinary Receptionist (Care Coordinator) - Rancho Regional Veterinary Hospital

Petvet-Care-Centers; Rancho Cucamonga (CA); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Parental leave

401(k)

Job summary

PetVet Care Centers’ Rancho Regional Veterinary Hospital is seeking an Experienced Veterinary Receptionist (Care Coordinator) to join our team in Rancho Cucamonga. This full-time role focuses on delivering outstanding client service, coordinating care, and supporting hospital operations with a warm, compassionate approach.

The position emphasizes excellent customer service, data entry in practice management software, and the ability to handle high-stress situations while maintaining care for

Qualifications

• Must be 18 years of age or older.
• High school diploma or GED required, or equivalent combination of education, certification, training, and/or experience.
• Has Veterinary hospital experience.
• Has knowledge of vaccinations.

Responsibilities

• Provides excellent customer service in-person, over the phone, and during high-stress situations.
• Manages lobby flow, addresses concerns, calms distressed owners, and schedules appointments.
• Handles basic medical emergencies for pets and owners, ensuring safety and well-being.
• Assists with medication pickups, inquiries, and provides information about services and products.
• Inputs and manages data in practice management software, including billing and accounts.
• Assists with retail sales, weighing pets, processing faxes, and maintaining records.
• Reconciles cash drawer and performs end-of-day duties for accurate financial transactions.

Skills

Customer service

Communication

Calm under pressure

Teamwork

Education

High school diploma or GED

Tools

Practice management software

Job description

Experienced Veterinary Receptionist (Care Coordinator) - Rancho Regional Veterinary Hospital

Full-time Experienced Veterinary Receptionist (Care Coordinator) -

Experienced Veterinary Receptionist (Care Coordinator) - Rancho Regional Veterinary Hospital

PetVet Care Centers' Rancho Regional Veterinary Hospital is currently seeking a Experienced Veterinary Receptionist (Care Coordinator) to join our team!

At PetVet Care Centers, our mission is to improve the lives of animals and people — providing exceptional and compassionate care at every stage — for all the moments that matter.

Because life is better with pets.

We deliver the Ultimate Care Experience — every pet, every client, every time. That starts with a Culture of Care that supports our team members as much as the pets and clients we serve.

With more than 420 locally led hospitals and over 11,000 team members nationwide, we offer:

• Local autonomy with national support
• Career mobility and development opportunities
• A collaborative, inclusive environment where your wellbeing comes first

You care for pets. We care for you.

Position Overview

Join our team as a Care Coordinator who contributes to the success of a high-performing organization committed to delivering superior care and exceptional service. Performs a range of administrative and customer service tasks, providing valuable support to the hospital. Within the veterinary field, this position aligns closely with roles often titled Veterinary Receptionist, Customer Service Representative, or Client Care Specialist.

Rancho Regional Veterinary Hospital has been a trusted veterinary resource in the Inland Empire since 2007, earning a reputation for quality, professional care with a compassionate touch across a broad service offering that includes wellness, dentistry, surgery, and a notably rare specialty for a general practice: in-house ophthalmology services for dogs and cats. Open 7 days a week and welcoming patients from across Rancho Cucamonga and the greater Inland Empire, the team is dedicated to providing state-of-the-art care with genuine warmth and attentiveness.

Key Responsibilities

• Provides excellent customer service in-person, over the phone, and during high-stress situations.
• Manages lobby flow, addresses concerns, calms distressed owners, and schedules appointments.
• Handles basic medical emergencies for pets and owners, ensuring safety and well-being.
• Assists with medication pickups, inquiries, and provides information about services and products.
• Inputs and manages data in practice management software, including billing and accounts.
• Assists with retail sales, weighing pets, processing faxes, and maintaining records.
• Reconciles cash drawer and performs end-of-day duties for accurate financial transactions.

Qualifications (Required)

• Applicants must be 18 years of age or older to be considered for this position
• High school diploma or GED required, or equivalent combination of education, certification, training, and/or experience
• Has Veterinary hospital experience
• Has knowledge of vaccinations

Preferred Skills (Nice to Have)

• At least 2 years veterinary receptionist experience

Schedule:

• Five 8-hour shifts and available to work on Saturdays
• Saturday availability required

What We Offer
We care deeply about supporting our team members — professionally and personally. Benefits include:

• Medical, dental, and vision insurance
• Paid Parental Leave (birth, adoption, foster)
• 401(k) with discretionary contribution
• Team Member Pet Discounts
• Emotional wellbeing support — including Calm app access and 24/7 EAP
• CE stipends and career development resources
• Grant Circle — a relief fund for team members facing personal hardship
• Local hospital culture backed by national resources

Pay Range

$19 — $21 USD

At PetVet Care Centers, we’re committed to aCulture of Care — for pets, for the people who love them, and for the team members who make it all possible. With more than 400 hospitals across the U.S. and a team of over 11,000 dedicated professionals, including 1700+ veterinarians, we offer a unique blend of local leadership and national support that helps our hospitals thrive.

Our model is built on partnership, collaboration, and local medical autonomy, empowering each hospital to deliver high‑quality care while benefiting from shared resources and a strong professional community. Whether you’re providing care in a hospital or supporting operations behind the scenes, PetVet is a place where you can grow your career, stay connected to your purpose, and make a meaningful impact.

You care for pets. We care for you.

PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V

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