Veterinary Office Manager

Elite Veterinary Specialists; Gaithersburg (MD); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

401(k) match

Education allowance

Uniform allowance

Paid time off

Pet benefits

Job summary

Animal Eye Care Center is seeking an organized, people-first Office Manager to keep the front desk running smoothly in a boutique veterinary ophthalmology practice. You will lead the front desk team, manage schedules, handle day-to-day administration, and be a steady presence for clients and coworkers.

You’ll follow established procedures, train new staff, open/close the office, manage supplies and payments, and assist with marketing and administrative projects as needed.

Qualifications

• 2+ years of front office, reception, or office management experience; veterinary or medical office experience is a plus.
• Must be comfortable with Microsoft Office, email, and practice management software.
• Strong communication, organization, and customer-service focus required.

Responsibilities

• Lead front desk operations, including phones, scheduling, check-in/check-out, and client flow.
• Respond to client questions promptly and courteously, escalating to leadership when needed.
• Build and maintain front office schedules to keep coverage and support the team.
• Help train new front desk staff on procedures and software.
• Open and close the office as scheduled; manage daily reports, payments, and deposits.
• Assist with administrative projects and marketing efforts as needed.

Skills

Front desk leadership

Team collaboration

Customer service

Office management

Tools

Practice management software

Microsoft Office

Email management

Job description

Lead With Purpose at Animal Eye Care Center

Are you an organized, people-first professional who loves keeping a busy office running smoothly? At Animal Eye Care Center, we don’t believe in one-size-fits-all medicine. We lead with empathy, uphold clinical integrity, and foster trust through the kind of honest, personalized service that only a private, specialized practice can provide.

About Us: A Legacy of Independent Excellence

For over 25 years, we have served our community as a premier, independent specialty practice in veterinary ophthalmology. Our team is anchored by two board-certified veterinary ophthalmologists and a dedicated resident, creating a high-level clinical environment focused on innovation and mentorship.

Independent by choice.

We take great pride in our boutique, physician-led atmosphere, which lets us focus entirely on personalized service and long-term relationships. By remaining independent, we ensure that our clinical decisions and practice culture are always guided by our core values of empathy and excellence.

The Role

The Office Manager keeps our front office running smoothly so every client feels welcomed and every visit starts and ends well. You’ll lead the front desk team, manage schedules and day-to-day administration, and be a friendly, steady presence for clients and coworkers alike. This is a great role for someone who enjoys organization, customer service, and helping a close-knit team do its best work.

You’ll follow established office procedures and bring questions or unusual issues to leadership.

Reports to: Practice owners

Key Skills & Responsibilities

CLIENT EXPERIENCE

• Warm Welcome: Greet every client with professionalism and care, and create a calm, welcoming front office.
• Front Desk Leadership: Lead front desk operations, including phones, appointment scheduling, check-in and check-out, and smooth client flow.
• Client Support: Respond to client questions and concerns promptly and courteously, escalating to leadership when needed.

TEAM SUPPORT

• Staff Scheduling: Build and maintain front office schedules to keep the desk covered, and pitch in when the team is busy.
• Team Spirit: Help create a positive, team-oriented environment and celebrate team milestones like birthdays and work anniversaries.
• Training: Help train new front desk team members on office procedures and practice software.

OFFICE OPERATIONS

• Opening & Closing: Serve as a keyholder and open or close the office as scheduled.
• Office Supplies: Track and reorder office supplies, and keep the front office clean, organized, and professional.
• Daily Reports: Complete end-of-day reports, handle payments and refunds, and prepare weekly bank deposits.
• Records & Procedures: Keep office records organized and up to date, follow established procedures, and support compliance and safety programs.
• Other Duties: Help with marketing and administrative projects and other duties as assigned.

About You

• The Organized Pro: 2+ years of front office, reception, or office management experience; veterinary or medical office experience is a plus.
• The Friendly Face: You enjoy helping people and bring warmth, patience, and professionalism to every client interaction.
• The Team Player: You’re dependable, positive, and ready to support coworkers when the office gets busy.
• The Problem Solver: You stay calm under pressure and find practical solutions, deferring medical questions to our veterinarians.
• The Tech-Savvy Communicator: You’re comfortable with Microsoft Office, email, and practice management software, and you write clearly and professionally.

Physical Requirements & Work Environment

• Ability to lift up to 30 pounds
• Frequent sitting, standing, and walking, with some bending and reaching
• Possible exposure to animal bites and scratches, animal waste, and unpleasant odors and noise

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role.

Our Offer

We believe our team members are our greatest asset. We offer a supportive, rewarding work environment with competitive pay and a comprehensive benefits package:

• Health & Wealth: Comprehensive health insurance benefits and a 401(k) plan with match
• Growth: Annual continuing education and professional development allowance
• Professionalism: Annual uniform allowance and competitive, experience-based pay
• Work-Life Balance: Generous paid time off and paid holidays
• Culture: Team-building events and employee pet benefits

We’re growing fast. Come grow with us!

Not sure if this role is the right fit? We’re hiring for a variety of positions and would love to find the right role for you on our growing team.

Animal Eye Care Center is an equal opportunity employer.