Veterinary Diagnostic Laboratories Administrative Assistant (Part Time)

Colorado State University; United States; On-site; USD 20,000 - 21,000; Full time

Job summary

Colorado State University’s Veterinary Health System seeks an organized administrative support specialist to assist in the unit’s operations. Responsibilities include reception duties, scheduling, reporting, and basic accounting tasks, with liaison to internal teams.

You will help arrange meetings, travel, and events while handling high-volume data entry and invoicing, and you may process payments and respond to client inquiries.

Qualifications

• High School Diploma or GED.
• Evidence of high volume/speed keyboarding skills.
• Clear and concise communication with attention to detail.

Responsibilities

• Deliver service excellence by providing information on specimens, pricing, turnaround times and results.
• Collaborate with internal teams to support operational efficiency and data updates.
• Manage high-volume data entry and invoicing with accuracy.
• Process credit card transactions and respond to billing inquiries.
• Contribute to team by taking on additional responsibilities as needed.

Skills

Typing speed

Communication

Attention to detail

Education

High School Diploma or GED

Job description

Job Description Position Summary

This position provides support for the general administrative operations of a given unit. Responsibilities include reception duties, scheduling, producing reports and correspondence, assisting in fiscal activities and rendering consistent office support. May assist with organizing meetings, travel and events. Full Consideration Date: Monday, October 26th, 11:59pm (MT). This position will remain open until filled.

About CSU Veterinary Health System

At the CSU Veterinary Health System, animals and the people who care for them are at the heart of everything we do. Every decision we make reflects our commitment to those who trust us with their animals' health. That focus inspires us to deliver expert veterinary services, support veterinary education and training, and advance groundbreaking research. We show up every day with passion, eagerness to collaborate, and a drive to redefine what's possible. Our deep partnership with the College of Veterinary Medicine and Biomedical Sciences amplifies our impact, enabling us to boldly innovate and share knowledge widely.

Essential Job Duties

• Deliver service excellence to external clients by providing detailed information on specimen requirements, test pricing, turnaround times, and result availability, while addressing a wide range of inquiries with professionalism and care.
• Collaborate with internal teams to fulfill requests and support operational efficiency across laboratory services, including data updates, customer communications, and information sharing.
• Accurately manage high-volume data entry and invoicing processes while maintaining strict attention to detail.
• Process credit card transactions and respond to client inquiries related to billing and account activity.
• Contribute to team success by performing additional responsibilities as needed.

Conditions of Employment

• Pre-employment Criminal Background Check (required for new hires).
• Valid Driver's License - Must possess or obtain a valid driver's license by the employment start date and maintain such in good standing for duration of active employment.
• Essential Services Designation - Required to report without delay or interruption to provide essential or emergency services to ensure health, safety, and welfare.
• Shift Work - CSU Veterinary Diagnostic Laboratory does not follow standard University Holiday Schedule due to the nature of the business. Work on holidays, weekends and evenings is required as needed.
• On-call Status - In the event of an emergency declared by the Veterinary Diagnostic Lab Director, as needed, overtime work or work outside normal operating hours will be required.
• Use, Handling, or Exposure to hazardous materials - Exposure to formalin & formalin-fixed tissues. This position handles samples that may contain infectious agents and must follow PPE guidelines and appropriate standard operating procedures.
• Special Requirements/Other - Must safely lift and carry items that weigh up to 50lbs.

Supervision: No formal supervisory authority.

Minimum Qualifications

• High School Diploma or GED.
• Evidence of high volume/speed keyboarding skills while comparing and copying/posting accurate data, as well as analyzing/coordinating data.
• Demonstrated clear and concise communication skills and attention to detail as evidenced from applicant's written materials.

Preferred Qualifications

• Desire to support all aspects of business operations and work with the public.

Salary Range

$ 20,000.00 - 20,500.00

Required Application Documents

To apply, please upload the following applicant documents. Ensure your materials fully address the required and preferred job qualifications of the position. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. Cover Letter, Resume/CV

Employee Benefits

• Colorado State University is not just a workplace; it's a thriving community that is transforming lives and improving the human condition through world-class teaching, research, and service.
• With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
• Review our detailed benefits information here.
• Explore the additional perks of working at CSU here.
• For the total value of CSU benefits in addition to wages, use our compensation calculator.
• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in!

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Prospective Employees, click here to learn more about CSU's perks and purpose. Current employees will need to apply for jobs in Workday.