Veterinary Diagnostic Laboratories Administrative Assistant (Part Time)

Colorado State University; Fort Collins (CO); On-site; USD 20,000 - 21,000; Full time

Job summary

Colorado State University is seeking an administrative support professional to handle front-desk reception, scheduling, reports, and fiscal activities within the CSU Veterinary Diagnostic Laboratory. The role emphasizes accuracy, reliability, and teamwork to deliver high-quality service to clients and colleagues in a dynamic healthcare environment.

Responsibilities include data entry, invoicing, billing inquiries, and assisting with meetings, travel, and events as needed.

Qualifications

• High School Diploma or GED is required.
• Evidence of high-volume keyboarding speed and accuracy.
• Clear and concise communication and attention to detail are essential.

Responsibilities

• Deliver service excellence by providing information on specimen requirements, test pricing, turnaround times, and results.
• Collaborate with internal teams to fulfill requests and support operational efficiency in laboratory services.
• Manage high-volume data entry and invoicing with accuracy and attention to detail.
• Process credit card transactions and respond to billing inquiries.
• Take on additional duties as needed to support the team.

Education

High School Diploma or GED

Typing / Keyboarding - high volume

Tools

Data entry

Job description

Position Summary

This position provides support for the general administrative operations of a given unit. Responsibilities include reception duties, scheduling, producing reports and correspondence, assisting in fiscal activities and rendering consistent office support. May assist with organizing meetings, travel and events.

Full Consideration Date: Monday, October 26th, 11:59pm (MT). This position will remain open until filled.

At the CSU Veterinary Health System, animals and the people who care for them are at the heart of everything we do. Every decision we make reflects our commitment to those who trust us with their animals' health. That focus inspires us to deliver expert veterinary services, support veterinary education and training, and advance groundbreaking research. We show up every day with passion, eagerness to collaborate, and a drive to redefine what's possible. Our deep partnership with the College of Veterinary Medicine and Biomedical Sciences amplifies our impact, enabling us to boldly innovate and share knowledge widely.

Essential Job Duties

• Deliver service excellence to external clients by providing detailed information on specimen requirements, test pricing, turnaround times, and result availability, while addressing a wide range of inquiries with professionalism and care.
• Collaborate with internal teams to fulfill requests and support operational efficiency across laboratory services, including data updates, customer communications, and information sharing.
• Accurately manage high-volume data entry and invoicing processes while maintaining strict attention to detail.
• Process credit card transactions and respond to client inquiries related to billing and account activity.
• Contribute to team success by performing additional responsibilities as needed.

Conditions of Employment

• Pre-employment Criminal Background Check (required for new hires).
• Valid Driver's License - Must possess or obtain a valid driver's license by the employment start date and maintain such in good standing for duration of active employment.
• Essential Services Designation - Required to report without delay or interruption to provide essential or emergency services to ensure health, safety, and welfare.
• Shift Work - CSU Veterinary Diagnostic Laboratory does not follow standard University Holiday Schedule due to the nature of the business. Work on holidays, weekends and evenings is required as needed.
• On-call Status - In the event of an emergency declared by the Veterinary Diagnostic Lab Director, as needed, overtime work or work outside normal operating hours will be required.
• Use, Handling, or Exposure to hazardous materials - Exposure to formalin & formalin-fixed tissues. This position handles samples that may contain infectious agents and must follow PPE guidelines and appropriate standard operating procedures.
• Special Requirements/Other - Must safely lift and carry items that weigh up to 50lbs.

Supervision

No formal supervisory authority.

Minimum Qualifications

• High School Diploma or GED.
• Evidence of high volume/speed keyboarding skills while comparing and copying/posting accurate data, as well as analyzing/coordinating data.
• Demonstrated clear and concise communication skills and attention to detail as evidenced from applicant's written materials.

Preferred Qualifications

• Desire to support all aspects of business operations and work with the public.

Salary Range

$ 20,000.00 - 20,500.00

Employee Benefits

Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender re